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  Consent-General Government   # 13.       
General Services  
Meeting Date: 09/28/2021  
Brief Title:    Authorize the use of General Fund Contingency for Auger House Grinder (Muffin Monster) Repairs
From: Kevin Yarris, Director, General Services Department
Staff Contact: Tonia Murphy, Fiscal Administrative Officer, General Services, x4830

Subject
Authorize the use of general fund contingency for the repairs to the Auger House grinder and adopt a budget resolution increasing the General Services Department Facilities Division 2021-22 budget by $107,000. (General fund impact $107,000) (4/5 vote required) (Yarris)
Recommended Action
  1. Authorize the use of general fund contingency for the repairs to the Auger House grinder (Muffin Monster); and
     
  2. Adopt a budget resolution increasing the General Services Department Facilities Division 2021-22 budget by $107,000.
Strategic Plan Goal(s)
Safe Communities
Reason for Recommended Action/Background
The Justice Campus has an Auger House that houses a massive grinder, called the muffin monster, to grind up materials that should not typically be flushed into the system by inmates in the jail.   The muffin monster grinds up and removes the materials before they enter the overall city sewage system. 

In early July, the muffin monster had to undergo significant repairs due to the system being overwhelmed by excessive and malicious flushing of inappropriate materials (Att. A).  In order to repair the system, emergency pump trucks had to be deployed to handle and haul off the sewage until the grinder could be repaired.  The repairs have since been completed including the installation of an upgraded grinder better to handle materials that are flushed into the system.

General Services is continuing to explore with engineers if adding an additional grinder between the Auger House and the Detention Center is needed to pre-grind materials coming into the system or if the upgraded grinder is sufficient. 

The total cost for this emergency event was $107,000 which was not previously budgeted in the General Services Facilities Division 2021-22 budget and the general fund contingency request reimburses General Services for these costs (Att. B).
Collaborations (including Board advisory groups and external partner agencies)
Department of Finance, County Administrator's Office, County Counsel, General Services
Competitive Bid Process
Yolo County General Services worked closely with Department of Finance who deemed the project an emergency due the impact to the health and safety of the Justice Campus employees and inmates and followed all procurement policy and procedures throughout the incident.

Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   107,000
Amount budgeted for expenditure:    $   0
Additional expenditure authority needed:    $   107,000
One-time commitment     Yes
Source of Funds for this Expenditure
$107,000
Attachments
Att. A. Photo of Pump Clogging
Att. B. Budget Resolution

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Form Review
Inbox Reviewed By Date
Kevin Yarris Tonia Murphy 09/01/2021 03:29 PM
Kevin Yarris Kevin Yarris 09/16/2021 12:39 PM
Financial Services Shelby Milliren 09/17/2021 02:17 PM
County Counsel Phil Pogledich 09/17/2021 02:28 PM
Joanne Vanhoosear Joanne Vanhoosear 09/17/2021 03:43 PM
Elisa Sabatini Elisa Sabatini 09/20/2021 09:14 AM
Form Started By: Tonia Murphy Started On: 09/01/2021 02:14 PM
Final Approval Date: 09/20/2021

    

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