Board of Supervisors


Print

Return to the Minutes Page
  Consent-Health & Human Services   # 20.       
Adult & Aging  
Meeting Date: 09/28/2021  
Brief Title:    First Amendment with Yolo County Children’s Alliance for Project Room Key Services
From: Karen Larsen, Director, Health and Human Services Agency
Staff Contact: Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297

Subject
Approve first amendment to Ratification Agreement No. 21-180 with Yolo County Children’s Alliance, to increase funding in the amount of $30,000 for a new contract maximum of $90,000 for the period of July 1, 2021, through October 31, 2021; and increase optional period funding for the provisions of Project Room Key services. (No general fund impact) (Larsen)
Recommended Action
  1. Approve first amendment to Ratification Agreement No. 21-180 with Yolo County Children’s Alliance, to increase funding in the amount of $30,000 for a new contract maximum of $90,000 for the period of July 1, 2021, through October 31, 2021; and increase optional period funding for the provisions of Project Room Key services; and
     
  2. Re-delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to, 1) exercise optional monthly extensions up to $30,000 per month for November and December 2021 and 2) issue related optional monthly notices. Please see Section 2. Att. A. First Amendment.
Strategic Plan Goal(s)
Thriving Residents
Safe Communities
Reason for Recommended Action/Background
The Yolo County response to the COVID-19 pandemic includes providing locations for individuals living homeless to shelter in place, specifically in non-congregate settings.  Emergency funding sources, which support the motels and transportation services require that the County provide behavioral and other social services to individuals at these locations. Health & Human Services Agency is addressing this requirement by contracting with providers to fulfill unique roles with all individuals in the motels:  Homeless Services Lead, Case Manager, Runner, and Caller. 
 
On or about July 27, 2021, the Board ratified the Procurement Manager to sign and execute the original agreement to expedite the contracting process in order for the services to continue throughout the community.
 
Approval of this amendment will allow Yolo County Children’s Alliance to continue these vital services to our vulnerable population and ensure COVID-positive clients are placed in a motel during quarantine.
 
Performance Measures are not associated with these Agreements.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process
This Agreement was sought through a Sole Source and approved by the Yolo County Procurement Manager.

Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   30,000
Amount budgeted for expenditure:    $   30,000
Additional expenditure authority needed:    $  
On-going commitment (annual cost):    $   30,000
Source of Funds for this Expenditure
$30,000
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
No general funds are required by this action.  These services will be funded by CDSS RK/Rehousing. The action increases the contract maximum by $30,000 for a total of $90,000 for the period of July 1, 2021, through October 31, 2021. The amount of $30,000 is included in the HHSA adopted budget for FY2021-22.
 
Initial Term
July 1, 2021 through October 31, 2021
Total
July
$15,000
August
$15,000
September
$30,000
October
$30,000
$90,000
 
The agreement also includes two (2) one-month optional extensions for November 2021 and December 2021 in an amount less than or equal to $30,000 per month.
Optional Month/Fiscal Year (OM/FY) Revised Agreement Expiration Date
Per OM/FY
Maximum Increased Funding Amount Per OM/FY Revised Agreement Lifetime Maximum Per OM/FY
OM/FY
November/2021-22
On or before
November 30, 2021
Up to $30,000 Up to $120,000
OM/FY
November/2021-22
On or before
December 31, 2021
Up to $30,000 Up to $150,000
 
In no event shall the term of the Agreement extend beyond December 31, 2021, nor shall the maximum payment obligation exceed the amount of ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Att. A. First Amendment

<
Form Review
Inbox Reviewed By Date
Karen Larsen Karen Larsen 09/16/2021 08:39 PM
Financial Services Shelby Milliren 09/20/2021 08:47 AM
County Counsel Hope Welton 09/20/2021 10:00 AM
Eric Will Eric Will 09/20/2021 10:27 AM
Form Started By: Kimberly Mayfield Started On: 09/01/2021 09:18 AM
Final Approval Date: 09/20/2021

    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2021 Destiny Software Inc. All Rights Reserved.