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  Consent-Community Services   # 25.       
Community Services  
Meeting Date: 09/28/2021  
Brief Title:    Initiate Prop 218 Proceedings for Clarksburg Lighting Assessment District
From: Taro Echiburu, Director, Department of Community Services
Staff Contact: Kimberly Villa, Community Services Analyst, Department of Community Services, x8431

Adopt a resolution declaring intent to levy increased assessments for 2022-23 for the Clarksburg Lighting Assessment District and preliminarily approving the Engineer's Report; and authorize staff to initiate Clarksburg Lighting Assessment District Proposition 218 proceedings for increase of street lighting assessment. (No general fund impact) (Echiburu/Villa)
Recommended Action
  1. Adopt a resolution declaring intent to levy increased assessments for fiscal year 2022-23 for the Clarksburg Lighting Assessment District and preliminarily approving the Engineer's Report;
  2. Authorize staff to initiate Proposition 218 proceedings to consider an increase in the maximum annual assessment rate of $13 per parcel for a total of $35 per parcel per year and imposition of an annual CPI adjustment up to 5% per year;
  3. Direct staff to mail notice of the public hearing to consider proposed assessment changes for streetlight services to property owners in the Clarksburg Lighting Assessment District at least 45 days before the public hearing, including notification of the process to support or oppose the increased assessment;
  4. Direct staff to set the time and date of the public hearing for November 23, 2021, at 9:00 a.m. to consider the proposed assessment changes and to receive and consider all public comments, and ballots on the proposed assessment changes; and
  5. Direct staff to prepare resolutions adopting and levying the modified street lighting assessment for the Clarksburg Lighting Assessment District in the event the assessment changes are approved.
Strategic Plan Goal(s)
Safe Communities
Reason for Recommended Action/Background

The Clarksburg Lighting Assessment District levies an annual street lighting assessment to provide street lighting services in Clarksburg pursuant to the Landscape and Lighting Act of 1972 (Streets & Highways Code sections 22500 et seq.).

The current Clarksburg street lighting annual assessment of $22 per parcel was set in 1994 and has not been increased since. The 1994 rates are no longer sufficient to support the program and maintain service levels.  The financial summary through fiscal year 2021-22 (Attachment C) shows that expenditures and costs to provide the street lighting services are in excess of revenues. The attached Engineer's Report for fiscal year 2022-23 provides updated information on anticipated expenses and shows that an increase of $13 per parcel to the annual assessment is necessary to meet the estimated costs to operate and maintain the street lights within the District  (Attachment B).  As such, the County will need to increase the total annual assessment to $35 per parcel, reduce the street lighting services, or consider dissolving the District due to insufficient funds to maintain the service at its present level. To meet ongoing operating and maintenance expenses, the Engineer's Report recommends the implementation of an annual inflationary adjustment of up to 5% per year.  

Although the District was formed prior to Proposition 218 passage in November 1996, to increase the annual assessment and establish the inflationary adjustment, the County must comply with Proposition 218's notice, protest, and hearing requirements set forth in Government Code section 53753. A notice must be mailed to property owners at least 45 days prior to the public hearing.  A Resolution of Intent to levy the assessment and approve the Engineer's Report is attached to commence this process (Attachment D).  A Notice was mailed with ballots to each property owner of record inviting property owners to attend the public hearing to voice their opinion about the proposed assessment. After the close of the public input portion of the public hearing, the Board will be able to close the balloting period and will be asked to order the Tabulator to tabulate the ballots. The results of the tabulation are expected to be announced at a later time during the Board of Supervisors meeting.

A letter (Attachment A) was sent to all property owners notifying them of this recommended action and next steps.  With the initiation of Proposition 218 proceedings, by October 8, 2021, a mailing will go to all property owners of record outlining the new assessment and providing the process and timeline for property owners to submit ballots to support or oppose the new assessment, along with a ballot and return envelope.  The mailing will also include a ballot and notice of the public hearing on the matter which is currently scheduled to be held at the Board of Supervisors meeting on November 23, 2021, at 9:00 am.  If the Proposition 218 proceedings are successful (i.e. less than a majority of returned ballots protest the assessment) the increased annual assessment of $35 per parcel will be collected on the property tax bill beginning in the 2022-2023 tax year.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel, Department of Financial Services
Competitive Bid Process
No Competitive Bid Process needed for this item

Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   0
Amount budgeted for expenditure:    $   0
Additional expenditure authority needed:    $   0
On-going commitment (annual cost):    $   0
Source of Funds for this Expenditure
Att. A. Pre-Prop 218 Letter to Residents
Att. B. Engineers Report
Att. C. Financial Summary
Att. D. Resolution of Intent

Form Review
Inbox Reviewed By Date
Leslie Lindbo Kimberly Villa 08/17/2021 09:57 AM
Leslie Lindbo Leslie Lindbo 08/17/2021 12:24 PM
Taro Echiburu Taro Echiburu 08/23/2021 11:22 AM
Financial Services Chad Rinde 08/23/2021 01:41 PM
County Counsel Kimberly Hood 08/24/2021 11:59 AM
Leslie Lindbo Leslie Lindbo 09/20/2021 08:36 AM
Taro Echiburu Taro Echiburu 09/20/2021 10:34 AM
Financial Services Shelby Milliren 09/20/2021 10:57 AM
County Counsel Hope Welton 09/20/2021 11:01 AM
Form Started By: Kimberly Villa Started On: 05/17/2021 12:08 PM
Final Approval Date: 09/20/2021


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