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  Consent-General Government   # 12.       
County Administrator  
Meeting Date: 05/10/2022  
Brief Title:    Adopt resolution creating Yolo Youth Commission and approve grant funding agreement with YCOE
From: Jill Perez, Chief Deputy County Administrator, County Administrator's Office
Staff Contact: Joanne Van Hoosear, Management Analyst, County Administrator's Office, x5776

Adopt resolution establishing the Yolo Youth Commission as a 2-year pilot program and approve and authorize the Interim County Administrator or designee to sign the Grant Funding Agreement with Yolo County Office of Education for $400,000 to administer the Yolo County Youth Commission. (No general fund impact) (Perez/Van Hoosear)
Recommended Action
  1. Adopt resolution establishing the Yolo Youth Commission as a 2-year pilot program; and
  2. Approve and authorize the Interim County Administrator or designee to sign the Grant Funding Agreement with Yolo County Office of Education for $400,000 to administer the Yolo County Youth Commission.
Strategic Plan Goal(s)
Thriving Residents
Reason for Recommended Action/Background
Yolo County has made great strides in bringing forth the youth voice.  The Youth Empowerment Summit (YES) that is hosted by Jesse Salinas, Yolo County Assessor, Clerk-Recorder and Registrar of Voters, has been awarded national recognition. This annual event brings together elected officials and students as they discuss important issues and propose solutions.  While YES provides a forum for participation and connection, there is still a need for youth participation beyond this annual event. Many school boards have student members and some municipalities and county governments have created plans to engage and empower youth. For example, the City of Woodland is creating its own Youth Master Plan. Also, noteworthy is the San Francisco Youth Commission that has 17 members and provides youth voice related to issues important to the community.
Given the recognized importance of youth engagement and participation, Yolo County would benefit from having its own youth commission that would build upon current efforts while creating a permanent pathway for young people to shape their future and build community in Yolo County.  The Yolo County Board of Supervisors approved $400,000 to be allocated from County generated cannabis tax revenue to form the Yolo Youth Commission with support from the Yolo County Office of Education (YCOE) as part of the Fiscal Year 2021-22 Adopted Budget approved on September 28, 2021.  It is proposed that this program start as a 2-year pilot project with a combined budget of $307,024 per year from all funding sources ($200,000 per year in County cannabis funds and $107,024 per year in YCOE grant funds from the Martin Luther King Jr. Freedom Center).

The Yolo Youth Commission ("Commission") will be composed of 15 members who will reflect the diversity of Yolo County. Commissioners will apply using a common application that will be distributed to schools, youth organizations, and other entities.  YCOE will develop and administer the Commission application process and propose qualified candidates for BOS consideration and approval. Each member of the Board shall appoint three commissioners from their District. At the time of appointment, commissioners shall be a Yolo County resident and shall be no younger than 13 and no older than 18 years of age. Commissioners will be appointed for a one-year term and may be reappointed for one additional one-year term.  It is anticipated that YCOE will issue applications and conduct outreach in May and June 2022, with the goal of seating the first cohort of Commissioners in August/September 2022.

A key function of the Youth Commission will be conducting an annual Request for Proposals to award grants to youth-centered efforts or youth organizations serving Yolo County.  A total of $160,000 per year will be available for youth-centered grants during the 2-year pilot program period. The Commission will be responsible for evaluating grant proposals for youth-led efforts and organizations in Yolo County and developing a grant funding plan for presentation to the Board for acceptance. The plan shall be deemed accepted by the Board unless the Board rejects the plan by a four-fifths vote, in which case the plan would return to the Commission for further consideration prior to re-presentation to the Board. This approach is similar to the procedure used for Board approval of the Community Corrections Partnership plan and provides a meaningful decision-making opportunity for the Commissioners, who will have primary responsibility for developing the grant funding plan.

To ensure continuous improvement, the Commission shall evaluate its efforts and the effectiveness of grant awards, which shall be reported to the Board and the Yolo County Superintendent of Schools at the end of each Commission term year. In addition, the grant funding agreement with YCOE contains performance measures that will be reported to the Board annually.
Collaborations (including Board advisory groups and external partner agencies)
County Administrator staff collaborated with Yolo County Office of Education, County Counsel, and Supervisors Villegas and Saylor (as liaisons to the Youth commission).
Competitive Bid Process/Vendor Performance
Not applicable. As this is a grant funding agreement to another governmental agency, it is exempt from the performance of competitive procurement. 

Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   400,000
Amount budgeted for expenditure:    $   400,000
Additional expenditure authority needed:    $   0
One-time commitment     Yes
Source of Funds for this Expenditure
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
Funding of $400,000 for the 2-year Yolo Youth Commission pilot program was reviewed by the Cannabis Business Tax Citizen's Oversight Committee at the Committee's August 27, 2021 meeting, and was approved by the Board as part of the Fiscal Year 2021-22 Adopted Budget on September 28, 2021.  

Pursuant to the County's cannabis tax ordinance, revenue generated from the tax can be used for items such as criminal enforcement of illegal cultivation, early childhood intervention and prevention, youth development, substance abuse education and treatment for children and adults, rural infrastructure and programs and cannabis research, but can be spent for unrestricted general revenue purposes per the Board's discretion. The proposed actions fall under the "youth development" category of the ordinance provisions.
Att. A. Resolution
Att. B. Grant Funding Agreement

Form Review
Inbox Reviewed By Date
Joanne Van Hoosear (Originator) Joanne Van Hoosear 04/20/2022 12:57 PM
Jill Perez Julie Dachtler 04/20/2022 03:14 PM
Joanne Van Hoosear (Originator) Joanne Van Hoosear 05/02/2022 08:34 AM
Jill Perez Jill Perez 05/02/2022 08:54 AM
Jill Perez Jill Perez 05/02/2022 08:54 AM
Joanne Van Hoosear (Originator) Joanne Van Hoosear 05/02/2022 10:04 AM
Elisa Sabatini Lupita Ramirez 05/02/2022 10:05 AM
Jill Perez Jill Perez 05/02/2022 04:47 PM
Mark Bryan Mark Bryan 05/03/2022 11:08 AM
Chad Rinde Chad Rinde 05/03/2022 01:43 PM
Joanne Van Hoosear (Originator) Joanne Van Hoosear 05/03/2022 02:04 PM
Elisa Sabatini Elisa Sabatini 05/03/2022 03:55 PM
Financial Services Tom Haynes 05/03/2022 04:57 PM
County Counsel Hope Welton 05/03/2022 06:41 PM
Form Started By: Joanne Van Hoosear Started On: 04/19/2022 04:46 PM
Final Approval Date: 05/03/2022


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