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  Regular-General Government   # 40.       
County Administrator  
Meeting Date: 05/10/2022  
Brief Title:    Update on the Yolo Mass Notification System
From: Chad Rinde, Interim County Administrator, County Administrator's Office
Staff Contact: Dana Carey, Emergency Manager, County Administrator's Office, x4933

Receive presentation on the Yolo County Mass Notification System. (No general fund impact) (Rinde/Carey)
Recommended Action
Receive presentation on the Yolo County Mass Notification System.
Strategic Plan Goal(s)
Safe Communities
County Mandated Service
Reason for Recommended Action/Background
In 2012, Yolo County was part of a joint Mass Notification System with Sacramento County.  This system was locally owned and housed at the Sacramento Regional Communications Center and had limitations on the number of phone calls that could be released through this system.  In 2013, Sacramento, Yolo and Placer counties jointly selected a Software-as-a-Service vendor to move to for Mass Notification System operations.  This move enabled all three counties to be able to send phone (voice) calls, text messages and e-mail notifications to individuals throughout all three counties during times of emergencies.  The vendor selected in 2013 was competitively bid and selected through a several month long process that included vendor demonstrations to several dozen jurisdictions throughout the greater Sacramento Area.  The final vendor selected is known as Everbridge.  The system was implemented in 2013 and is used by all three counties and every city within the counties.  Data is managed by the three County Emergency Management offices (on a daily basis) and the software is constantly being enhanced by the vendor as the Mass Notification landscape changes nationally.

The Yolo portion of the system contains data from White Pages, Yellow Pages, Reverse 911 data, citizen opt-in and we are working to gain access to utility provider-owned data in 2022.  All four cities, the County, and the Yocha Dehe Wintun Nation have access to use the sections of the system that are specifically built for their needs.  The Yolo Emergency Communications Agency (YECA) and City of Davis Police Department, Public Safety Answering Points (PSAPs) are the primary senders of Mass Notifications that are requested by field level first responders during times of emergencies.  The PSAPs in Sacramento and Placer counties back-up the Yolo PSAPs to ensure that emergency notifications are able to be sent at all times.

This presentation, provided to the Yolo County Board of Supervisors, will review the system's current status and the future of the Mass Notification landscape, including design, functionality, maintenance and the partner agencies who use the system on a daily basis.
Collaborations (including Board advisory groups and external partner agencies)
Yolo County, City of Davis, City of West Sacramento, City of Woodland, City of Winters, the Yocha Dehe Wintun Nation, YECA, County of Sacramento, County of Placer, Special Districts throughout all three counties.

Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   0
Amount budgeted for expenditure:    $   0
Additional expenditure authority needed:    $   0
On-going commitment (annual cost):    $  
Source of Funds for this Expenditure
Att. A. Presentation

Form Review
Inbox Reviewed By Date
Joanne Van Hoosear Joanne Van Hoosear 05/03/2022 10:40 AM
Jill Perez Jill Perez 05/03/2022 11:06 AM
Chad Rinde Chad Rinde 05/03/2022 01:46 PM
Joanne Van Hoosear Joanne Van Hoosear 05/03/2022 01:49 PM
Form Started By: Dana Carey Started On: 02/18/2022 12:33 PM
Final Approval Date: 05/03/2022


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