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  Consent-Community Services   # 31.       
Community Services  
Meeting Date: 05/10/2022  
Brief Title:    Amendment 1 for CR98 Survey Services
From: Taro EchiburĂș, Director, Department of Community Services
Staff Contact: Lilia Razo, Senior Civil Engineer, Department of Community Services, x8845

Subject
Approve first amendment to Agreement No. 15-72 with Mark Thomas & Company, Inc., to extend the term of the agreement through May 18, 2026 for the County Road 98 Bike and Safety Improvement Project, Phase II Survey Services. (No general fund impact) (Echiburú/Razo)
Recommended Action
  1. Approve first amendment to Agreement No. 15-72 with Mark Thomas & Company, Inc., to extend the term of the agreement through May 18, 2026 for the County Road 98 Bike and Safety Improvement Project, Phase II Survey Services; and
     
  2. Authorize the Chair of the Board of supervisors to sign the amendment.
Strategic Plan Goal(s)
Safe Communities
Reason for Recommended Action/Background
The amendment that extends the term of the contract to May 18, 2026 will allow Mark Thomas & Company, Inc. to stake proposed right of way for appraisals, preparation of right of way acquisition maps, legal descriptions and plats for right of way acquisition, and a record of survey of acquired right of way for the County Road (CR) 98 Bike and Safety Improvement Project, Phase II.  
 
 BACKGROUND
The CR 98, Phase II project will extend the improvements completed in 2014 between Woodland and CR 29 southward to the Solano County line.  The project has received federal transportation funding for preliminary engineering and project development, and for right of way acquisition through the Sacramento Area Council of Governments (SACOG) in the amounts of $1,593,400 and $4,179,375, respectively. On May 19, 2015 the Board of Supervisors approved an agreement with Mark Thomas & Company, Inc. for survey services to help with the right of way acquisition for CR 98 Bike and Safety Improvement Project, Phase II however the work hasn’t been completed.  
 
The project schedule initially had the right-of-way phase being completed in 2022 however delays due to design changes and environmental permitting guidelines have prevented the project from proceeding to the right of way acquisition phase.  Approval of the amendment to the current agreement will provide enough time to complete the current project phase and complete all project right of way acquisition needs.  The scope of work in the agreement that is still to be completed includes: preparation of right of way acquisition maps and legal descriptions; staking of proposed rights of way for appraisal, utility relocation and right of way clearing, preconstruction surveys of previously farmed areas, and construction surveying.  Staff anticipates right of way acquisition work to begin July 2022.
 
County staff is satisfied with the contractor’s performance to date and has no concerns with the Contractor’s continued work per the recommended amendment.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel approved the agreement amendment as to form

Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   0
Amount budgeted for expenditure:    $   0
Additional expenditure authority needed:    $   0
One-time commitment     Yes
Source of Funds for this Expenditure
$0
Attachments
Att. A. First Amendment

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Form Review
Inbox Reviewed By Date
Nicholas Burton Nicholas Burton 04/26/2022 02:36 PM
Taro Echiburu Taro Echiburu 05/02/2022 04:05 PM
County Counsel Hope Welton 05/03/2022 09:12 AM
Madison York Madison York 05/03/2022 01:44 PM
Form Started By: Todd Riddiough Started On: 01/10/2022 02:14 PM
Final Approval Date: 05/03/2022

    

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