Board of Supervisors

Return to the Search Page Return to the Agenda

Consent-Health & Human Services # 24.

Child, Youth & Family

Meeting Date:	05/10/2022
Brief Title: Office of Systems Integration CARES Consulting Agreement
From:	Nolan Sullivan, Interim Director, Health and Human Services Agency
Staff Contact:	Karleen Jakowski, Child, Youth & Family Branch Director, Health and Human Services Agency, x2978

Subject

Approve and authorize the Chair to sign Agreement No. 75440274 with California Health and Human Services Agency, Office of Systems Integration in the amount of $787,478 for the period of June 1, 2022 through May 31, 2025 to provide the state with a county employee to perform subject matter expertise related to the Child Welfare Services – California Automated Response and Engagement System Project. (No general fund impact) (Sullivan)

Recommended Action

Approve and authorize the Chair to sign State Agreement No. 75440274 with California Health and Human Services Agency, Office of Systems Integration in the amount of $787,478 for the period of June 1, 2022 through May 31, 2025 to provide the state with a county employee to perform subject matter expertise related to the Child Welfare Services – California Automated Response and Engagement System Project;
Authorize the County Procurement Manager, or designee, to execute any non-financial extensions or amendments of the Agreement, upon approval as to form by the County Counsel; and
Delegate authority to the Director of Health and Human Services Agency or designee to sign and execute any additional forms, documents and/or amendments as necessary relating to this agreement, provided there are no significant programmatic changes or financial changes.

Strategic Plan Goal(s)

Thriving Residents

Reason for Recommended Action/Background

Over the past few years, Yolo County Health and Human Services Agency (HHSA) has been participating in a pilot program with California Health and Human Services Agency, Office of Systems Integration (“OSI”) to test the intake module of the statewide child welfare case management system, CARES. In order to ensure the CARES system will meet county’s needs, OSI has been working with a loaned county employee (1.0 FTE) with experience with the Yolo County Child Welfare Services/Case Management program to provide technical expertise, ultimately informing the CARES development. Approval of State Agreement No. 75440274 will extend the 1.0 FTE employee loan through June 30, 2025. Under the Agreement OSI will reimburse/fund the salary and benefits of the 1.0 FTE loaned county employee. HHSA staff recommend the approval of this agreement.

Collaborations (including Board advisory groups and external partner agencies)

County Counsel has approved this Agreement as to form.

Competitive Bid Process/Vendor Performance

Not required for revenue agreements.

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 19,080
Amount budgeted for expenditure:		$ 19,080
Additional expenditure authority needed:		$
On-going commitment (annual cost):	$ 251,078

Source of Funds for this Expenditure

$19,080

$251,078

$256,099

$261,221

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

No general funds are required by this action. The total amount of this action is $787,478 in revenue for the period of June 1, 2022 through May 31, 2025. The amount of $19,080 is included in the HHSA adopted budget for fiscal year 2021-22. The amount of $251,078 is included in the HHSA proposed budget for fiscal year 2022-23. The related funding will be included in the requested budget process for future fiscal years.

Attachments
Att. A. Agreement

Form Review

Inbox	Reviewed By	Date
Financial Services	Lupita Ramirez	05/02/2022 10:35 AM
Nolan Sullivan	Nolan Sullivan	05/02/2022 10:46 AM
Financial Services	Tom Haynes	05/02/2022 11:35 AM
County Counsel	Hope Welton	05/03/2022 09:11 AM
Madison York	Madison York	05/03/2022 10:48 AM
Elisa Sabatini	Elisa Sabatini	05/03/2022 12:51 PM
Form Started By: Emily Covey		Started On: 06/04/2021 04:01 PM
Final Approval Date: 05/03/2022