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  Consent-Health & Human Services   # 25.       
Adult & Aging  
Meeting Date: 12/07/2021  
Brief Title:    Third Amendment with CommuniCare Health Centers for HDAP Services
From: Karen Larsen, Director, Health and Human Services Agency
Staff Contact: Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297

Subject
Approve third amendment to Agreement No. 18-55 with CommuniCare Health Centers to add funding in the amount of $10,385.66, for a new contract maximum of $451,577.11, for the period of February 1, 2018 through June 30, 2022 to improve the overall well-being of individuals and families in Yolo County with disabilities who are experiencing homelessness and to update and clarify language in the Agreement for the provision of Housing and Disability Advocacy Program Services. (No general fund impact) (Larsen)
Recommended Action
Approve third amendment to Agreement No. 18-55 with CommuniCare Health Centers to add funding in the amount of $10,385.66, for a new contract maximum of $451,577.11, for the period of February 1, 2018 through June 30, 2022 to improve the overall well-being of individuals and families in Yolo County with disabilities who are experiencing homelessness and to update and clarify language in the Agreement for the provision of Housing and Disability Advocacy Program Services.
Strategic Plan Goal(s)
Thriving Residents
Safe Communities
Reason for Recommended Action/Background
In August 2017, the California Department of Social Services (CDSS) requested proposals from counties for its Housing and Disability Advocacy Program (HDAP), which aims to assist individuals who are experiencing homelessness apply for disability benefit programs while also providing housing assistance.
 
In October 2017, the Yolo County Health and Human Services Agency (HHSA) submitted an application to CDSS for Housing and Disability Advocacy Program funding. HHSA’s proposed project aims to improve the overall well-being of individuals and families in Yolo County (County) with disabilities who are experiencing homelessness, by providing services that focus on four key areas, including (1) financial self-sufficiency (through access to disability income and/or workforce development), (2) housing stability, (3) physical health, and (4) behavioral health.
 
The project was structured as an enhancement to the General Assistance program in the County, with a contracted HDAP provider working closely with General Assistance staff to identify individuals in the target population who require assistance with securing disability income. On March 20, 2018, the County entered into Agreement No.18-55 with CommuniCare Health Centers, Inc. to provide HDAP services. At that time, CommuniCare was to employ one (1) Disability Benefits Advocate (1 full-time employee) to assist clients in the target population with preparing and submitting benefits claims to any appropriate disability benefits program, including but not limited to:
  • Supplemental Security Income/ State Supplementary Program for the Aged, Blind, and Disabled (SSI/SSP);
  • Federal Social Security Disability Insurance (SSDA);
  • Cash Assistance Program for Immigrants (CAPI); and/or
  • Veterans Disability Compensation.
The Disability Benefits Advocate works with project partners to conduct screenings, assess each person’s appropriateness for disability benefits, assist with preparing and filing disability applications, assist with gathering required documentation, and ensure the timely submission of benefits claims.
 
Staff recommends approval of this amendment to align funding with the current program costs and allow for the continuation of these vital services.

Performance measures were included in Agreement No. 18-55 and are not being changed by this amendment.  
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process
On November 9, 2017, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based organizations to provide Benefits Linkage Program services.
 
HHSA received two proposal(s) from this solicitation.  The proposal submitted by CommuniCare Health Centers, Inc. was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.  The Competitive Bid Process below provides a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
Benefits Linkage Program

Evaluation Criteria Included in RFP
  • Company overview (20 points)
  • Experience and past performance (30 points)
  • Responsiveness/Responsibility (10 points)
  • Approach to Project (50 points)
  • Pricing Requirements (30 points)
  • Quality Assurance and Oversight (20 points)
  • Outputs and Outcome Measures (40 points)
  • Financial Information (pass/fail)
  • Quality and Completeness of Proposal (pass/fail)
Bids Received
Bidder Bid
CommuniCare Health Centers $127,626 annually
Yolo County Children’s Alliance $139,231.20 annually

Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   10,386
Amount budgeted for expenditure:    $   10,386
Additional expenditure authority needed:    $  
One-time commitment     Yes
Source of Funds for this Expenditure
$5,193
$5,193
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
No general funds are required by this action. These services will be funded by CalWORKs. The action increases the contract maximum by $10,385.66 for a total of $451,577.11 for the period of February 1, 2018 through June 30, 2022. The amount of $10,385.66 is included in the HHSA adopted budget for FY 2021-22.
 
The following is the breakdown of funding for this agreement.
  HDAP CalWORKs Total
FY 2017-18
February 1, 2018
through
June 30, 2018
$29,006 $0 $29,006
FY 2018-19
July 1, 2018
through
June 30, 2019
$69,600 $0 $69,600
FY 2019-20
July 1, 2019
through
June 30, 2020
$69,600 $0 $69,600
FY 2020-21
July 1, 2020
through
June 30, 2021
$77,995.15 $39,000 $116,995.15
FY 2021-22
July 1, 2021
through
June 30, 2022
$83,187.98 $83,187.98 $166,375.96
Total $329,389.13 $122,187.98 $451,577.11
 
Attachments
Att. A. Third Amendment

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Form Review
Inbox Reviewed By Date
Financial Services Shelby Milliren 11/17/2021 04:46 PM
County Counsel Hope Welton 11/17/2021 05:46 PM
Madison York Madison York 11/18/2021 09:04 AM
Elisa Sabatini Elisa Sabatini 11/18/2021 11:26 AM
Form Started By: Kimberly Mayfield Started On: 11/08/2021 11:39 AM
Final Approval Date: 11/18/2021

    

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