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  Consent-Law & Justice Services    # 15.       
Probation  
Meeting Date: 11/23/2021  
Brief Title:    Juvenile Detention Facility Fixed Asset Amendment
From: Dan Fruchtenicht, Chief Probation Officer, Probation
Staff Contact: Laura Liddicoet, Fiscal Administrative Officer, Probation, x5329

Subject
Approve amendment to the 2021-22 Authorized Equipment List authorizing the purchase of a new air conditioning unit for the Juvenile Detention Facility gymnasium and adopt budget resolution adjusting the department's 2021-22 budget. (No general fund impact) (4/5 vote required) (Fruchtenicht/Liddicoet)
Recommended Action
  1. Approve amendment to the 2021-22 Authorized Equipment List authorizing the purchase of a new air conditioning unit for the Juvenile Detention Facility gymnasium; and
     
  2. Adopt budget resolution shifting appropriations from Services & Supplies to Equipment within the department's 2021-22 budget.
Strategic Plan Goal(s)
Safe Communities
Reason for Recommended Action/Background
The air conditioner for the Juvenile Detention Facility (JDF) gymnasium has been experiencing an increasing number of mechanical issues which make it difficult to sufficiently cool the facility. While recently working to repair the unit, the General Services Department advised that a leak was located on the outside condenser coil. The condenser coil cannot be repaired, thus requiring the air conditioning unit to be replaced.

Given anticipated year-end savings in the JDF budget, the department believes it can absorb this expense within its existing appropriations, but requires a budget resolution to transfer appropriations within the department's budget.
Collaborations (including Board advisory groups and external partner agencies)
General Services Department, Department of Financial Services
Competitive Bid Process
The General Services Department secured the below quotes for this work on behalf of the Probation Department in compliance with all County policies and procedures. 
 
Bidder Bid
PMS $16,074
ACCO Engineered Services $16,723

Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   16,074
Amount budgeted for expenditure:    $   16,074
Additional expenditure authority needed:    $  
One-time commitment     Yes
Source of Funds for this Expenditure
$16,074
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
The department is currently anticipating a savings in the JDF budget which can be utilized to fund this purchase.  The JDF budget is closely monitored at all times, and any concerns regarding its status are promptly shared with the Department of Financial Services.
Attachments
Att. A. Equipment List Amendment
Att. B. Budget Resolution
Att. C. Quote

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Form Review
Inbox Reviewed By Date
Danin Fruchtenicht Danin Fruchtenicht 11/15/2021 03:45 PM
Financial Services Shelby Milliren 11/16/2021 08:18 AM
County Counsel Hope Welton 11/16/2021 09:34 AM
Clint Pyeatt Clint Pyeatt 11/16/2021 04:00 PM
Elisa Sabatini Elisa Sabatini 11/16/2021 04:18 PM
Form Started By: Laura Liddicoet Started On: 11/02/2021 12:31 PM
Final Approval Date: 11/16/2021

    

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