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| Subject |
| Approve amendment to the 2021-22 Authorized Equipment List authorizing the purchase of a new air conditioning unit for the Juvenile Detention Facility gymnasium and adopt budget resolution adjusting the department's 2021-22 budget. (No general fund impact) (4/5 vote required) (Fruchtenicht/Liddicoet) |
| Recommended Action |
- Approve amendment to the 2021-22 Authorized Equipment List authorizing the purchase of a new air conditioning unit for the Juvenile Detention Facility gymnasium; and
- Adopt budget resolution shifting appropriations from Services & Supplies to Equipment within the department's 2021-22 budget.
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| Strategic Plan Goal(s) |
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Safe Communities |
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| Reason for Recommended Action/Background |
The air conditioner for the Juvenile Detention Facility (JDF) gymnasium has been experiencing an increasing number of mechanical issues which make it difficult to sufficiently cool the facility. While recently working to repair the unit, the General Services Department advised that a leak was located on the outside condenser coil. The condenser coil cannot be repaired, thus requiring the air conditioning unit to be replaced.
Given anticipated year-end savings in the JDF budget, the department believes it can absorb this expense within its existing appropriations, but requires a budget resolution to transfer appropriations within the department's budget. |
| Collaborations (including Board advisory groups and external partner agencies) |
| General Services Department, Department of Financial Services |
| Competitive Bid Process |
The General Services Department secured the below quotes for this work on behalf of the Probation Department in compliance with all County policies and procedures.
| Bidder |
Bid |
| PMS |
$16,074 |
| ACCO Engineered Services |
$16,723 |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| The department is currently anticipating a savings in the JDF budget which can be utilized to fund this purchase. The JDF budget is closely monitored at all times, and any concerns regarding its status are promptly shared with the Department of Financial Services. |
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