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  Consent-Health & Human Services   # 16.       
Adult & Aging  
Meeting Date: 11/23/2021  
Brief Title:    Second Amendment with TLCS Inc. dba Hope Cooperative for Full-Service Partnership (FSP) Services
From: Karen Larsen, Director, Health and Human Services Agency
Staff Contact: Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297

Subject
Approve second amendment to Agreement No. 21-117 with TLCS, Inc. dba Hope Cooperative to add funding in the amount of $100,670 by adding CDSS PRK/Rehousing funding in the amount of $83,892 for 2021-22 and CSBG funding in the amount of $16,778 for 2022-23 for a new contract maximum of $5,816,086 for the period of April 1, 2021, through June 30, 2023, to provide Full-Service Partnership (FSP) Services for Medi-Cal eligible Seriously Mentally Ill Adult and Older Adult clients; and to update and clarify language in the agreement. (No general fund impact) (Larsen)
Recommended Action
  1. Approve second amendment to Agreement No. 21-117 with TLCS, Inc. dba Hope Cooperative to add funding in the amount of $100,670 by adding $83,892 for Fiscal Year 2021-22 and $16,778 for Fiscal Year 2022-23 for a new contract maximum of $5,816,086 for the period of April 1, 2021, through June 30, 2023, to provide Full-Service Partnership (FSP) Services for Medi-Cal eligible Seriously Mentally Ill Adult and Older Adult clients; and to update and clarify language in the Agreement; and
     
  2. Re-delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to: 1) exercise optional year extensions up to $2,539,236 per fiscal year for fiscal years 2023-24 and 2024-25 and 2) issue related option year notices. Please see Section III. of Att. A. Second Amendment.
Strategic Plan Goal(s)
Thriving Residents
Safe Communities
Reason for Recommended Action/Background
TLCS, Inc. dba Hope Cooperative provides Full-Service Partnership (FSP) services to HHSA consumers that are Seriously Mentally Ill (SMI), aimed at preventing consumers from requiring higher levels of care, or needing support in transitioning back into the community after being placed in a high level of care, like institutions for mental disease, acute psychiatric hospitals, and state hospitals. These services are community based intensive services patterned upon evidenced-based practices and incorporate Mental Health Services Act (MHSA) concepts of wellness, recovery, resiliency, and attention to client-driven services. The primary outcome objectives for these services are to decrease the utilization and length of stay in costlier and more restrictive levels of care; reduction in homelessness; reduction in incarceration; increase in school and/or vocation program enrollment; increase in consumer employment and increase support of consumers and their families and caregivers.

FSP programs provide comprehensive and intensive mental health services and employ a “whatever it takes” community-based approach using innovative interventions to help people reach their recovery goals. These services must be available to support clients 24 hours a day, seven (7) days per week and target a length of stay of 18 to 24 months, as an average, for all clients served.
 
TLCS provides and supports housing and rental assistance to FSP clients who may be eligible for the No Place Like Home (NPLH) housing program. The additional direct to client funding will allow TLCS to pay the lease on two apartments associated with the expansion of the Heart of Davis Bridge Program.
 
Performance measures were included in Agreement No. 21-117 and are not being changed by this amendment.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process
On November 19, 2020, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based organizations to provide Mental Health Services Act (MHSA) Full-Service Partnership (FSP) Services. The RFP was open for 62 days (just over 8 weeks), and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on December 4, 2020.
 
HHSA received six proposals from this solicitation.  The proposal submitted by TLCS, Inc. dba Hope Cooperative was selected as one of the top choices by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services. 
 
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
 
Request for Proposals (RFP) Service Requested:
Mental Health Services Act (MHSA) Full-Service Partnership (FSP) Services

Evaluation Criteria Included in RFP
  • General Company Information (30 points)
  • Experience (118 points)
  • Vendor Approach to the Project (235 points)
  • Cost Proposal (15 points)
  • Responsiveness/Responsibility (18 points)
  • Quality Assurance and Oversight (15 points)
  • Financial Information (25 points)
  • Past Performance (25 points)
  • Reasonableness of Cost (48.1 points)
  • Quality and Completeness of the Proposal (pass/fail)

Bids Received
Bidder Bid
Bay Area Community Services $10,300,000
CommuniCare Health Centers $2,437,198.45
Telecare Corp $10,350,000
TLCS, Inc dba Hope Cooperative $10,350,000
Turning Point Community Programs $2,665,084
Victor Community Support Services $2,899,352

Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   100,670
Amount budgeted for expenditure:    $   100,670
Additional expenditure authority needed:    $  
On-going commitment (annual cost):    $   2,539,236
Source of Funds for this Expenditure
$83,892
$16,778
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
No general funds are required by this action. These services will be funded by CDSS PRK/Rehousing and CSBG. The total amount of this action is $100,670 for the period of September 15, 2021 through August 31, 2022. The CDSS PRK/Rehousing funding in the amount of $83,892 is included in the HHSA adopted budget for Fiscal Year 2021-22. The CSBG related funding in the amount of $16,778 will be included in the requested budget process for Fiscal Year 2022-23.
 
The following is the breakdown of funding for this agreement.
  FSP Services
Start-Up Costs
FSP Services
Ongoing Costs
CDSS PRK/Rehousing CSBG Total
Fiscal Year 2020-21
April 1, 2021
through
June 30, 2021
$106,869 $423,206 NA NA $530,075
Fiscal Year 2021-22
July 1, 2021
through
June 30, 2022
$106,869 $2,539,236 $83,892
(effective 9/15/21 – 6/30/22)
NA $2,729,997
Fiscal Year 2022-23
July 1, 2022
through
June 30, 2023
NA $2,539,236 NA $16,778 (effective 7/1/22 – 8/31/22) $2,556,014
Total $213,738 $5,501,678 $83,892 $16,778 $5,816,086

The agreement also includes two (2) one-year extension options for Fiscal Year 2023-24 and 2024-25 in an amount less than or equal to $2,539,236 per fiscal year.
Option Year/
Fiscal Year (OY/FY)
Revised Agreement Expiration Date
Per OY/FY
Maximum Increased Funding Amount
Per OY/FY
Revised Agreement Lifetime Maximum 
Per OY/FY
First/
(FY 2023-24)
On or before
June 30, 2024
Less than or equal to $2,539,236 Less than or equal
to $8,355,322
Second/
(FY 2024-25)
On or before
June 30, 2025
Less than or equal to $2,539,236
Less than or equal
to $10,894,558










In no event shall the term of the Agreement extend beyond June 30, 2025, nor shall the total contract maximum exceed the amount of TEN MILLION EIGHT HUNDRED NINETY-FOUR THOUSAND FIVE HUNDRED FIFTY-EIGHT DOLLARS ($10,894,558), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Att. A. Second Amendment

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Form Review
Inbox Reviewed By Date
Karen Larsen Karen Larsen 11/14/2021 03:17 PM
Financial Services Shelby Milliren 11/15/2021 01:34 PM
County Counsel Hope Welton 11/16/2021 09:34 AM
Eric Will Eric Will 11/16/2021 12:19 PM
Form Started By: Kimberly Mayfield Started On: 10/27/2021 10:33 AM
Final Approval Date: 11/16/2021

    

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