Board of Supervisors


Print

Return to the Search Page Return to the Agenda
  Consent-General Government   # 11.       
County Administrator  
Meeting Date: 11/23/2021  
Brief Title:    Flood Exercise Design Services
From: Chad Rinde, Interim County Administrator, County Administrator's Office
Staff Contact: Dana Carey, Emergency Services Manager, County Administrator's Office, 406-4933

Subject
Award contract to Michael Brady for up to $620,000 to develop, coordinate and conduct combined table top and functional exercises focused on enhancing the Sacramento Delta region’s readiness for flooding events. (No general fund impact) (Rinde/Carey)
Recommended Action
  1. Award contract to Michael Brady for up to $620,000 to develop, coordinate and conduct combined table top and functional exercises focused on enhancing the Sacramento Delta region’s readiness for flooding events; and 
     
  2. Approve delegation of authority to the County Administrator and Assistant County Administrator to negotiate and execute the contract with Michael Brady.
Strategic Plan Goal(s)
Safe Communities
Reason for Recommended Action/Background
In May 2019 the Office of Emergency Services was awarded a Department of Water Resources Delta Flood Emergency Response Grant for the purpose of improving local flood emergency response. Included in this grant is $620,000 to develop, coordinate and conduct combined table top and functional exercises focused on enhancing the Sacramento Delta region’s readiness for flooding events. The exercises will include participation across the five Delta counties: Yolo County, Sacramento County, Solano County, San Joaquin County, and Contra Costa County. The target date for the exercise and project wrap up is June 30, 2022. Approval of this agreement will assist the Office of Emergency Services staff with the implementation of the comprehensive flood focused exercise program for the respective counties.

Attachment A outlines the scope of work for the contract and the template agreement is included as Attachment B. Staff will work with County Counsel to finalize the agreement and once finalized will be executed by the County Administrator or Assistant County Administrator, thus staff is requesting delegated authority for signing the agreement.
Collaborations (including Board advisory groups and external partner agencies)
The Delta counties including Sacramento County, Solano County, San Joaquin County, and Contra Costa County. The Purchasing Division assisted with the RFQ process.
Competitive Bid Process
A request for qualifications (RFQ) for Multi-County Flood Exercise Design Services was advertised on Bidsync beginning September 8, 2021. Three proposals were received by the deadline of September 28, 2021. A selection committee of two Office of Emergency Services staff members and one outside agency staff member reviewed the proposals and held interviews to determine the best qualified firm based on the evaluation criteria established in the RFQ. Michael Brady was identified as the contractor with the best proposal and to be qualified.   
 
Evaluation Criteria Included in RFQ:
  • Responsibility/Demonstrated Competence 16.66%
  • Customer References 8.33%
  • Quality & Completeness of Proposal 16.67%
  • Understanding of Project 16.67%
  • Other Factors 8.33%
  • Interview 16.67%

Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   620,000
Amount budgeted for expenditure:    $   620,000
Additional expenditure authority needed:    $   0
On-going commitment (annual cost):    $  
Source of Funds for this Expenditure
$620,000
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
All funding for this contract will come from the Department of Water Resources Delta Flood Emergency Response Grants.
Attachments
Att. A. Pre-Award Letter
Att. B. Agreement Template

<
Form Review
Inbox Reviewed By Date
Mindi Nunes Mindi Nunes 11/02/2021 10:25 AM
Daniel Kim Daniel Kim 11/04/2021 07:44 AM
Financial Services Shelby Milliren 11/04/2021 02:59 PM
County Counsel Hope Welton 11/04/2021 03:23 PM
Joanne Vanhoosear Joanne Vanhoosear 11/04/2021 03:53 PM
Form Started By: Jennifer Lee Started On: 10/22/2021 03:11 PM
Final Approval Date: 11/04/2021

    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2021 Destiny Software Inc. All Rights Reserved.