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  Consent-Community Services   # 19.       
Community Services  
Meeting Date: 11/09/2021  
Brief Title:    Approve Agreement with Luhdorff and Scalmanini for Engineering and Design Services for a New Well at Wild Wings CSA
From: Taro Echiburu, Director, Department of Community Services
Staff Contact: Kimberly Villa, Community Services Analyst, Department of Community Services, x8431

Subject
Approve agreement with Luhdorff and Scalmanini Consulting Engineers in the amount of $327,924 for Engineering and Design Services for a new well at Wild Wings County Service Area. (No general fund impact) (Echiburu/Villa)
Recommended Action
Approve agreement with Luhdorff and Scalmanini Consulting Engineers in the amount of $327,924 for Engineering and Design Services for a new well at Wild Wings CSA.
Strategic Plan Goal(s)
Thriving Residents
Safe Communities
Reason for Recommended Action/Background
The Wild Wings County Service Area (CSA) is a rural community that depends on two wells to provide potable drinking water to its 338 residences. The community was originally designed to have two wells that alternated each day and pumped from two different aquifers. The alternate operation of the wells allowed for the recovery of the aquifers and a longer life span of the pumps. In 2008, the State of California, Department of Drinking Water, decreased the maximum contaminant level for arsenic from 50 micrograms/liter to 10 micrograms/liter for drinking water.  As a result of this new standard, one of the wells (Canvas Back) was changed to "Emergency Standby" status because the water from this well exceeded the new state standard.  This status eliminated the use of the Canvas Back well for drinking water purposes. With only one well in operation (Pintail), the associated aquifer is being drawn down and is not being given a chance to recover.  In addition, relying on one well increases the intended cycle times of the pumps and motors.  From 2008 to June 2021, the Canvas Back well was operational for irrigation purposes only.

In June 2021, the Canvas Back well went dry and has remained completely offline since. The community remains only being served by the Pintail well for potable water. The Wild Wings community is in dire need of immediate and long-term resilient potable water options. The immediate need is to provide a second water source to the community by means of a new well. County staff issued a Request for Qualifications for an engineering firm to design a new well and pumping station to support the water system source capacity. Two firms submitted statement of qualifications: Luhdorff and Scalmanini, Consulting Engineers and Wood Rodgers. Luhdorff and Scalmanini, Consulting Engineers was awarded the contract to design and oversee the installation of a new production well. The total budgeted amount in this contract is $327,924.  It is anticipated that Wild Wings CSA will be able to fund the costs, as well as all additional costs associated with the project. There is potential grant funding available that is still being explored. 

Staff recommends the approval of the agreement with Luhdorff and Scalmanini, Consulting Engineers for the design a new well and all associated oversight of the well and pumping station construction.
Collaborations (including Board advisory groups and external partner agencies)
Wild Wings County Service Area Advisory Committee, Department of Financial Services
Competitive Bid Process
Request for Qualifications (RFQ) Service Requested: Engineering Services for Well Site and Waterline for the Wild Wings County Service Area Public Water System


Evaluation Criteria Included in RFQ
  • General Information (5 points)
  • Qualifications and Experience (25 points)
  • Responsibility/Demonstrated Competence (15 points)
  • Client References (10 points)
  • Project Understanding and Approach (20 points)
  • Approach to Project Management (15 points)
  • Other Factors (10 points)
Bids Received (Based on Qualifications)
 
Bidder Score
Luhdorff and Scalmanini Consulting Engineers 94.09
Wood Rodgers 81.12

Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   327,924
Amount budgeted for expenditure:    $   327,924
Additional expenditure authority needed:    $  
One-time commitment     Yes
Source of Funds for this Expenditure
$327,924
Attachments
Att. A. Contract

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Form Review
Inbox Reviewed By Date
Taro Echiburu Taro Echiburu 10/28/2021 04:55 PM
Financial Services Shelby Milliren 10/29/2021 10:21 AM
County Counsel Hope Welton 10/29/2021 11:03 AM
Clint Pyeatt Clint Pyeatt 11/01/2021 02:36 PM
Form Started By: Kimberly Villa Started On: 09/24/2021 01:05 PM
Final Approval Date: 11/01/2021

    

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