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  Consent-General Government   # 11.       
Financial Services  
Meeting Date: 11/09/2021  
Brief Title:    Procurement Policy Revision
From: Tom Haynes, Interim Chief Financial Officer, Department of Financial Services
Staff Contact: Ryan Pistochini, Manager of Procurement, Department of Financial Services, x8218

Approve an update to the County's Policy on Procurement. (No general fund impact) (Haynes/Pistochini)
Recommended Action
Approve an update to the County's Policy on Procurement.
Strategic Plan Goal(s)
In Support of All Goals
Reason for Recommended Action/Background
The County's Policy on Procurement, among other things, governs the powers of the County's Purchasing Agent. The Purchasing Agent is responsible to manage the surplus process of unneeded equipment. State law allows the County Board of Supervisors to authorize the Purchasing Agent to donate unneeded computer equipment to persons on certain public assistance programs. In early 2021, the Health & Human Services Agency established a Chromebook loan-to-own program for clients receiving job skills training through the YoloWorks! program. This program is open to Yolo County residents who are either employed, are an active jobseeker, or enrolled in a training program or classes. Some clients are approaching the point where they will successfully complete the loan-to-own program in the near future.

The Board of Supervisors is requested to approve this update to the County policy to allow for the donations of the YoloWorks! loan-to-own chromebooks to YoloWorks! clients. Once approved, the Purchasing Agent will work with the Health & Human Services Agency to establish the process of identifying the qualifying clients eligible for donation and create an agreement that would prohibit the client from selling the equipment as required by State law.
Collaborations (including Board advisory groups and external partner agencies)
This policy revision was requested by the County's Health & Human Services Agency and reviewed by the County Counsel's Office.

Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   0
Amount budgeted for expenditure:    $   0
Additional expenditure authority needed:    $   0
On-going commitment (annual cost):    $  
Source of Funds for this Expenditure
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
There is no financial impact associated with this item.  The County generally recycles computer equipment.
Att. A. Policy on Procurement with redline

Form Review
Inbox Reviewed By Date
Joanne Van Hoosear Joanne Van Hoosear 11/03/2021 11:26 AM
Elisa Sabatini Elisa Sabatini 11/04/2021 09:26 AM
Form Started By: Ryan Pistochini Started On: 08/16/2021 11:44 AM
Final Approval Date: 11/04/2021


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