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  Consent-General Government   # 9.       
Clerk-Recorder/Assessor/Elections  
Meeting Date: 10/12/2021  
Brief Title:    Replace ACE-Assessor Appraiser Field Vehicle
From: Jesse Salinas, Assessor/Clerk-Recorder/Registrar of Voters, Assessor/Clerk-Recorder/Elections
Staff Contact: Albert Gallegos, Administrative Services Analyst, Assessor/Clerk-Recorder/Elections, x8131

Subject
Adopt budget resolution allocating $31,000 in general fund appropriations for Assessor/Clerk-Recorder/Elections (ACE) to purchase a replacement vehicle primarily for appraiser field use and as needed to be used by other branches of ACE. (General fund impact: $31,000) (4/5 vote required) (Salinas)
Recommended Action
  1. Approve allocation of $31,000 from general fund to ACE-Assessor to purchase a replacement vehicle;
     
  2. Approve and amend Equipment List to include the replacement vehicle (Att. A); and
     
  3. Adopt a budget resolution increasing appropriation to the ACE-Assessor branch for FY 21-22 by $31,000 (Att. B).
Strategic Plan Goal(s)
Thriving Residents
Robust Economy
Reason for Recommended Action/Background
ACE is seeking a replacement vehicle for a sedan that had outlived its usefulness, and suffered from mechanical issues that were beyond economic sense to repair so Fleet Services recommends replacement. This determination came too late for this request to be included in the 2021-22 budget process.

There may be occasions when it is necessary for staff to drive and view a property during inclement weather. The Assessor staff must go and view properties (rain or shine) around the tax lien date of January 1st to estimate project completion of permits and new construction and the weather may or may not be agreeable. Properties the staff visit are all properties that have on-going or recently completed construction, so the roads and pathways to a property are not always accessible via a small passenger vehicle. This is much more the case in the rural portions of the County.

In consultation with Fleet Services, a thorough search was conducted to review vehicles with the recommended specifications outlined by the Board. Currently, there is only one full electric truck on the market and it is approximately double the cost, making it cost prohibitive at this time. There is one electric hybrid truck; however, it lacked the 4x4 drivetrain necessary to be able to reach all areas in the county. Thus, the department arrived at the Ford Ranger 4x4 as the most viable replacement.

This vehicle would also be made available for usage by the Elections branch when needed to move election related supplies and equipment from location to location.
Collaborations (including Board advisory groups and external partner agencies)
Fleet Services
Competitive Bid Process
Vehicle would be purchased by Fleet Services using their normal purchasing group process.

Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   31,000
Amount budgeted for expenditure:    $  
Additional expenditure authority needed:    $   31,000
One-time commitment     Yes
Source of Funds for this Expenditure
$31,000
Attachments
Att. A. Equipment List Amendment
Att. B. Budget Resolution

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Form Review
Inbox Reviewed By Date
Jesse Salinas Jesse Salinas 10/03/2021 10:19 AM
Financial Services Melissa Patterson 10/04/2021 10:01 AM
Eric May Eric May 10/04/2021 02:56 PM
Joanne Vanhoosear Joanne Vanhoosear 10/04/2021 03:12 PM
Elisa Sabatini Elisa Sabatini 10/04/2021 04:28 PM
Form Started By: Albert Gallegos Started On: 09/24/2021 10:04 AM
Final Approval Date: 10/04/2021

    

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