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Consent-Health & Human Services # 18.

Adult & Aging

Meeting Date:	10/12/2021
Brief Title: Second Amendment with UC Davis for Early Diagnosis and Preventive Treatment (EDAPT)
From:	Karen Larsen, Director, Health and Human Services Agency
Staff Contact:	Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297

Subject

Approve second amendment to Agreement No. 20-244 with the Regents of the University of California on behalf of University of California Davis Health to increase funding in the amount of $427,642 for 2021-22 for a new contract maximum of $534,977 for the period of July 9, 2019, through June 30, 2022; to update the scope of work for Early Diagnosis and Preventive Treatment (EDAPT) services and update and clarify language. (No general fund impact) (Larsen)

Recommended Action

Approve second amendment to Agreement No. 20-244 with the Regents of the University of California on behalf of University of California Davis Health to increase funding in the amount of $427,642 for 2021-22 for a new contract maximum of $534,977 for the period of July 9, 2019, through June 30, 2022; to update the scope of work for Early Diagnosis and Preventive Treatment (EDAPT) services and update and clarify language; and
Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to 1) exercise optional year extensions up to $427,642 per fiscal year for fiscal years 2022-23 and 2023-24 and 2) issue related option year notices. Please see Section III. of Att. A. Second Amendment.

Strategic Plan Goal(s)

Thriving Residents

Reason for Recommended Action/Background

Yolo County Health and Human Services Agency (HHSA) will be utilizing the annual Metal Health Block Grant (MHBG), MHBG Coronavirus Response & Relief Supplemental Appropriations Act (CRRSAA) and MHBG American Rescue Plan Act (ARPA) funds to serve Transition Age Youth (TAY) who are experiencing the symptoms of early psychosis with a serious emotional disturbance (SED) or serious mental illness (SMI) and have limited and/or no resources to secure the continuum of mental health and substance use treatment services needed to live safely and thrive in the community.

About seventy-five percent (75%) of these services were previously provided by HHSA staff, with the approval of this amendment it will allow UCD to take on these services one hundred percent (100%). Approval of this amendment will allow UCD to serve our vulnerable children through the current fiscal year 2021-22 and add optional extensions through fiscal years 2022-23 and 2023-24.

The Performance Measures associated with this Agreement are included in Attachment B.

Collaborations (including Board advisory groups and external partner agencies)

County Counsel has approved this Agreement as to form.

Competitive Bid Process

This agreement was procured through a Sole Source and approved by the Procurement Manager on February 16, 2019.

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 427,642
Amount budgeted for expenditure:		$ 427,642
Additional expenditure authority needed:		$
On-going commitment (annual cost):	$ 427,642

Source of Funds for this Expenditure

$198,810

$228,832

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

No general funds are required by this action. These services will be funded by three separate Mental Health Block Grant (MHBG) sources including the annual MHBG, MHBG CRRSAA, and MHBG ARPA. The action increases the contract maximum by $427,642 for a total of $534,977 for the period of July 9, 2019, through June 30, 2022. The amount of $427,642 is included in the HHSA recommended budget for FY2021-22. The related funding will be included in the requested budget process for future fiscal years.

The following is the breakdown of funding for this agreement.

	Initial Term 2019-21 July 9, 2019 through June 30, 2021	Fiscal Year 2021-22 July 1, 2021 through June 30, 2022	Total
Training/Outreach and Clinical Assessments/ Evaluations	$85,800	$0	$85,800
Full Array of Clinical Services (Individual Client)	$21,535	$0	$21,535
FEP Services	$0	$427,642	$427,642
Total	$107,335	$427,642*	$534,977

The agreement also includes two one-year extension options for Fiscal Year 2022-23 and 2023-24 in an amount less than or equal to $427,642.

Option Year/ Fiscal Year (OY/FY)	Revised Agreement Expiration Date Per OY/FY	Maximum Increased Funding Amount Per OY/FY	Revised Agreement Lifetime Maximum Per OY/FY
OY/FY 2022-23	On or before June 30, 2023	Less than or equal to $427,642	Less than or equal to $962,619
OY/FY 2023-24	On or before June 30, 2024	Less than or equal to $427,642	Less than or equal to $1,390,261

In no event shall the term of the Agreement extend beyond June 30, 2024, nor shall the total contract maximum exceed the amount of ONE MILLION THREE HUNDRED NINETY THOUSAND TWO HUNDRED SIXTY-ONE DOLLARS ($1,390,261), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.

Attachments
Att. A. Second Amendment
Att. B. Performance Measures

Form Review

Inbox	Reviewed By	Date
Karen Larsen	Karen Larsen	09/28/2021 09:42 AM
Financial Services	Shelby Milliren	10/01/2021 02:02 PM
County Counsel	Hope Welton	10/01/2021 02:07 PM
Eric Will	Eric Will	10/04/2021 10:13 AM
Form Started By: Kimberly Mayfield		Started On: 08/20/2021 11:33 AM
Final Approval Date: 10/04/2021