Board of Supervisors

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  Consent-General Government   # 19.       
General Services  
Meeting Date: 01/11/2022  
Brief Title:    Work Authorization for Kitchell-100 West Court St 2nd floor Tenant Improvement
From: Kevin Yarris, Director, General Services
Staff Contact: Sofia Mejia, Associate Administrative Analyst, General Services, x5021

Approve $11,000 work authorization for Kitchell CEM under Agreement No. 20-114 for work related to tenant improvements at 100 West Court Street in Woodland. (No general fund impact) (Yarris)
Recommended Action
Approve $11,000 work authorization for Kitchell CEM under Agreement No. 20-114 for work related to tenant improvements at 100 West Court Street in Woodland.
Strategic Plan Goal(s)
In Support of All Goals (Internal Departments Only)
Reason for Recommended Action/Background
On June 23, 2020, the Board of Supervisors approved 52 as-needed/on-call consulting contracts.  When approved, the Board stipulated that any project that is awarded to on-call consultants is subject to a review process that, depending upon the size of the contract, may include the County Procurement Agent, the County Administrator's Office, or the Board of Supervisors.

In compliance with the County Administrative Policies and Procedures Manual, the General Services Director is authorized to approve services for emergency work and other non-grant funded repair, construction, and/or urgent design projects under $100,000 with approval from the County's Purchasing Agent and/or the County Administrators's Office depending upon project funding. All projects awarded that are over $100,000 or any grant funded work will be brought to the Board of Supervisors for approval. On-call consultant contracts may be utilized to work on a non-emergency basis, but they do not preclude the County from seeking other firms on the basic of requests for qualifications for any other major project.

A work authorization in the amount of $11,000 with Kitchell CEM is needed in order to develop a schematic design which will include engineering, coordination and documentation to replace shear capacity in the line of an existing shear wall that as demolished to create a larger conference room for the Tenant Improvements located at 100 West Court Street, Woodland. CA.  This was an unforeseen condition when the original construction documents were developed.
Collaborations (including Board advisory groups and external partner agencies)
County Administrator's Office, Department of Financial Services, General Services Department, Innovation and Technology Services Department
Competitive Bid Process
On-call contracts were solicited and reviewed in compliance with Department of Financial Services policies and procedures. Contracts were approved by the Board of Supervisors in June 2020. Board approval of this work authorization is required because the total compensation will exceed $100,000.

Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   11,000
Amount budgeted for expenditure:    $   11,000
Additional expenditure authority needed:    $  
One-time commitment     Yes
Source of Funds for this Expenditure
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
Funding for this work authorization has been secured through the 2nd Floor Tenant Improvement Project.
Att. A. Work Authorization

Form Review
Inbox Reviewed By Date
Kevin Yarris Kevin Yarris 12/27/2021 08:02 AM
Financial Services Melissa Patterson 12/28/2021 08:08 AM
County Counsel Hope Welton 12/28/2021 09:55 AM
Joanne Van Hoosear Joanne Van Hoosear 12/29/2021 08:28 AM
Form Started By: Sofia Mejia Started On: 12/20/2021 09:56 AM
Final Approval Date: 12/29/2021


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