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Meeting Date: 09/15/2021  
Submitted For: Dan Cherry
Department: Public Works  

Action Requested
Public Works - Approve the purchase of a Horizontal Wood Grinder from Rotochopper, Inc. in the amount of $1,078,927.00.  YC Contract No. 2021-394 (All Districts)
Brief Explanation of Need
County transfer stations bring in large amounts of green waste that need to be processed by the County’s brush/slash grinder.  The current grinder is getting very high on use hours, is often down for repairs, is not able to keep up with our slash volumes, and is nearing the end of its useful life.  The grinder proposed for purchase is upsized as compared to the County’s existing grinder, hopefully to help overcome long term durability problems and process the materials taken in at our transfer stations more efficiently.  

The purchase of a new brush/slash grinder was approved in the FY 2021-22 Public Works Budget as an Exhibit 3 request, to be paid with HURF funds.  Quotes were requested from four vendors, with Rotochopper, Inc. chosen by consensus of a panel of 4 Public Works managers and employees, as it best meets the specifications and value sought by the County Public Works Department through this public bid process. The total cost including extended warranty, delivery, freight and taxes is $1,078,927.00 which is over the approved budget amount by $18,927.00.  Inflation of material and equipment costs has been significant in recent months, thus the increase in cost over what was estimated during the budget approval process. Cost overruns will be covered by adjusting expenditures within the approved HURF budget during the 21-22 fiscal year.

We respectfully request the Yavapai County Board of Supervisors approve the purchase of a Horizontal Wood Grinder from Rotochopper, Inc. at a total cost of $1,078,927 to be paid from budgeted HURF funds during FY 2021-22.
Dan Cherry, Public Works Director
Source of Revenue
Have Notice/Publication Requirements Been Met
Contract or Agreement
Contract #2123008 with Rotochopper, Inc. (YC Contract No. 2021-394)
Legal Approval Notes

Fiscal Impact
Total Cost: $1,078,927.00
Source of Revenue: HURF
Name of Account to be Paid From: Capital Equipment >$5,000
Number of Account to be Paid From: 0201070230-77008
Was this item budgeted for: Yes
General Contingency Fund
Adjustment Req'd Y/N?:
Fiscal Impact:
Bid Tab
Contract #2123008 with Rotochopper



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