BOARD OF SUPERVISORS AGENDA-2021


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  8.       
Meeting Date: 09/15/2021  
Submitted For: Dan Cherry
Department: Public Works  

Information
Action Requested
Seligman Sanitary District - The Board of Supervisors will resolve into the Board of Directors of the Seligman Sanitary District and following consideration of this item, will reconvene as the Board of Supervisors - Approve a subrecipient agreement between Yavapai County and the Seligman Sanitary District for the transfer of American Rescue Plan Act Funds in the amount of $25,263.00, approve AOS #2123074 with Civiltec Engineering for Seligman Sanitary District Sewer Line B Construction in the amount of $25,263.00, and authorize payment of the incurred expense using American Rescue Plan Act Funds pursuant to 31 C.F.R. §35.6(e)(1). Civiltec SAM Cage Code: 6PoX3.  DUNS: 361444610, Expiration 3/3/2022. YC Contract No. 2021-369 (District 4 - Supervisor Brown)
Brief Explanation of Need
The Seligman Sanitary District desires to improve its sewer collection system within the community of Seligman, Arizona. Construction plans were prepared for sewer system improvements under Civiltec Engineering project number 2018736.00 in 2019.  A portion of the work, Sewer Line A, was constructed under the BNSF Railroad tracks for the lining of the 100+/- year old cast iron sewer pipe.  The remaining portion of the work, Sewer Line B, was not constructed due to a shortfall of previously allocated funds, which came from a Community Development Block Grant.  Civiltec Engineering has submitted a Scope of Services for the finalization of a construction plan set, bidding documents, engineer's estimate, and subsequent assistance on construction administration for Sewer Line B at a cost of $25,263.00.

At its August 18th, 2021 meeting, the Yavapai County Board of Supervisors approved the Yavapai County American Rescue Plan Act (ARPA) Water & Sewer Infrastructure Grant Program.  The Seligman Sanitary District Sewer Line B Construction project will replace existing 4-inch sewer line that provides services for the residents in the Sanitary District, and therefore meets the ARPA project criteria for sewer infrastructure improvement in the community.  Discussion by the Board of Supervisors may include whether to fund this out of Yavapai County's allocated "Internal Projects" portion of the ARPA fund distribution, or the "Water and Sewer" portion.

We respectfully request Board of Directors of the Seligman Sanitary District to approve a subrecipient agreement with Yavapai County to provide funding in the amount of $25,263.00 from the American Rescue Plan Act (ARPA), and approve AOS #2123074 with Civiltec Engineering for Seligman Sanitary District Sewer Line B Construction using ARPA Funds. If approved, the Public Works Department would proceed with oversight on behalf of the District to complete finalization of the construction plans, bidding documents, engineer's estimate, and subsequent advertisement for this project for bids within 90 days of the execution of the contract.
Presenter
Dan Cherry, Public Works Director
Source of Revenue
American Rescue Plan Act (ARPA) Fund
Have Notice/Publication Requirements Been Met
N/A
Contract or Agreement
AOS #2123074 (YC Contract No. 2021-369)
Legal Approval Notes
N/A

Fiscal Impact
Total Cost: $25,263.00
Source of Revenue: American Rescue Plan Act Fund
Name of Account to be Paid From: Professional Services
Number of Account to be Paid From: 00785010010
Was this item budgeted for: No
General Contingency Fund
Adjustment Req'd Y/N?:
N/A
Fiscal Impact:
If approved, the Seligman Sanitary District Sewer Line B Construction project would be funded with American Rescue Plan Act (ARPA) Funds.
Attachments
Civiltec AOS 2123074

  

    

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