BOARD OF SUPERVISORS AGENDA-2021


Print

Return to the Search Page Return to the Agenda
  10.       
Meeting Date: 09/15/2021  
Submitted For: Mike Carr
Department: Fleet Management  

Information
Action Requested
Fleet Management - Approve Cooperative Agreement for bulk fuel delivery with Bennett's Oil Co., utilizing the City of Prescott IFB #2020-200 for delivery fuel to multiple County owned fueling sites. YC Contract No. 2021-397
Brief Explanation of Need
Fleet Management operates and maintains fueling stations in Prescott and Camp Verde. These sites are used to fuel County vehicles and equipment. In order to maintain an adequate fuel supply Fleet Management has been performing multiple spot bids per week requesting fuel delivery. During this volatile economic period fuel bids and deliveries have been sporadic, and unreliable. The current bid process has led to near fuel shortages on multiple occasions, and pump shutdowns in Camp Verde on one occasion. 

Utilizing the existing Cooperative Purchase agreement will allow Fleet Management to guarantee fuel delivery, pricing, and management for all Yavapai County Departments. The Cooperative Agreement will also streamline operations, relieving hours of daily administrative work for both requesting quotations, and processing invoices. Additionally, the pricing of the Cooperative Agreement is lower than the spot bid quotes that we have been receiving, which will result in a reduction in fuel costs for the fiscal year. 
Presenter
Mike Carr, Fleet Management
Source of Revenue
001 140010 63118
Have Notice/Publication Requirements Been Met
Contract or Agreement
Cooperative Agreement
Legal Approval Notes
Joy Biedermann, legal counsel.

Fiscal Impact
Total Cost: $1,050,000.00
Source of Revenue: General Fund
Name of Account to be Paid From: Fleet Management: Fuel & Oil
Number of Account to be Paid From: 000114001063118
Was this item budgeted for: Yes
General Contingency Fund
Adjustment Req'd Y/N?:
No
Fiscal Impact:
 
Total Cost: $776,000.00
Source of Revenue: General Fund
Name of Account to be Paid From: Public Works
Number of Account to be Paid From: 020107023063118
Was this item budgeted for: Yes
General Contingency Fund
Adjustment Req'd Y/N?:
No
Fiscal Impact:
Attachments
Contract Coversheet
Bennett Oil Co Cooperative Agreement

  

    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2021 Destiny Software Inc. All Rights Reserved.