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Note: This agenda may be amended subject to the provisions of A.R.S. §38-431.02

NOTICE OF PUBLIC MEETING & AGENDA

YAVAPAI COUNTY BOARD OF SUPERVISORS
BOARDS OF DIRECTORS OF YAVAPAI COUNTY IMPROVEMENT
DISTRICTS, BOARDS OF DIRECTORS OF YAVAPAI COUNTY FLOOD
CONTROL DISTRICT, FREE LIBRARY DISTRICT
AND JAIL DISTRICT


Wednesday, September 15, 2021 - 9:00 A.M.



Yavapai County Administrative Services Verde Valley Complex
Hearing Room, First Floor
10 South 6th Street, Cottonwood, Arizona 


ALL ITEMS LISTED ARE POTENTIAL ACTION ITEMS UNLESS OTHERWISE NOTED. THE ORDER OF ITEMS MAY BE MODIFIED AT THE MEETING. NOTE: ONE OR MORE BOARD MEMBERS MAY ATTEND TELEPHONICALLY OR VIRTUALLY. BOARD MEMBERS ATTENDING TELEPHONICALLY OR VIRTUALLY WILL BE ANNOUNCED AT THE MEETING.

DUE TO COVID-19 RESTRICTIONS, THE BOARD OF SUPERVISORS’ HEARING ROOM WILL BE OPEN TEMPORARILY FOR LIMITED ATTENDANCE TO ALLOW FOR PUBLIC COMMENT ON HEARING ITEMS ONLY. STAFF WILL BE PRESENT TO CALL CITIZENS INTO THE HEARING ROOM TO SPEAK TO THE BOARD AT THE APPROPRIATE TIME. MASKS AND SOCIAL DISTANCING ARE OBSERVED IN YAVAPAI COUNTY BUILDINGS. 
 
CITIZENS ARE ENCOURAGED TO WATCH THE MEETING VIRTUALLY AT WWW.YAVAPAIAZ.GOV/MEETINGS 

COMMENTS ON CURRENT AGENDA ITEMS WILL BE RECEIVED BY THE CLERK OF THE BOARD'S OFFICE AT THE CLERKOFTHEBOARD.WEB@YAVAPAIAZ.GOV TWENTY-FOUR (24) HOURS PRIOR TO THE BOARD MEETING.
 
             
CALL TO ORDER
 
INVOCATION/PLEDGE OF ALLEGIANCE
 
ROLL CALL
 
CONSENT AGENDA All items on the Consent Agenda were unanimously approved.
 
1.   Board of Supervisors - Approve minutes of Regular Board of Supervisors' meeting of September 1, 2021. Click to View
 
2.   Board of Supervisors - Approve Community Services Agreements for fiscal year 2021-2022 between Yavapai County and Yavapai Family Advocacy Center (YC Contract No. 2021-379 - $70,698.00), Verde Valley Regional Economic Organization (YC Contract No. 2021-378 - $25,000.00), MATFORCE (YC Contract No. 2021-377 - $20,000.00), Community Counts (YC Contract No. 2021-376 - $22,000.00), and the Arizona Wildfire and Incident Management Academy (YC Contract No. 2021-375 - $19,000.00). Click to View
 
3.   Board of Supervisors - Approve Resolution No. 2073, to the Gila River Indian Community (GRIC) submitting a grant application for Phase II of the grant process for the Verde Valley Fire District. Click to View
 
4.   Board of Supervisors - Accept the resignation of David Williams, Development Services Director, effective November 5, 2021. Click to View
 
5.   Board of Supervisors - Accept the resignation of Stanford Lake and appoint Andy Kleinman to complete the term set to expire June 30, 2025, on the Building Safety Advisory & Appeals Board. Click to View
 
6.   Board of Supervisors - Approve appointment of precinct committeemen as recommended by the Yavapai County Republican Party, all as evidenced in Board Memorandum No. 2021-16. Click to View
 
7.   Board of Supervisors - Approve vouchers for August 23, 2021, through September 9, 2021. Click to View
 
8.   County Attorney - Approve Waiver of Conflict regarding legal services and preparation of an agreement for Grant Management Services, including, but not limited to, any additional contracts, intergovernmental agreements, follow-on agreements, amendments, renewals, or extensions, with Humboldt Unified School District No. 22. Click to View
 
9.   Finance - Approve establishment of three new Fund Numbers for Pandemic Response, Water and Sewer, and Broadband projects, to assist in the management and reporting of the American Recovery Plan Act (ARPA) funds. Click to View
 
10.   Fleet Management - Approve Cooperative Agreement for bulk fuel delivery with Bennett's Oil Co., utilizing the City of Prescott IFB #2020-200 for delivery fuel to multiple County owned fueling sites. YC Contract No. 2021-397 Click to View
 
11.   Information Technology Services - Two-year services agreement between Inviso Corporation and Yavapai County for potential future projects. YC Contract No. 2021-395  Click to View
 
12.   Public Works - Approve acceptance of a donated Dedication of Public Right-of-Way for a portion of North Buchanan Drive adjacent to the Sundown Acres Subdivision. (District 4 - Supervisor Brown) Click to View
 
13.   Public Works - Approve acceptance of a donated Slope Easement for maintenance of Red Rock Loop Road in the vicinity of the Cup of Gold Estates Subdivision. (District 3 - Supervisor Michaels) Click to View
 
14.   Public Works - Approve Yavapai County's participation in a household hazardous waste event on October 2, 2021 with the City of Sedona, via an existing Intergovernmental Agreement (IGA), to be paid from Solid Waste budgeted funds. YC Contract No. 2019-059 (District 3 - Supervisor Michaels) Click to View
 
15.   Public Works - Approve Change Order #1 with Waste Management of AZ, Inc. for Hauling from the Seligman Transfer Station in Yavapai County, AZ - Contract #1320226.  YC Contract No. 2021-391 (District 4 - Supervisor Brown) Click to View
 
16.   Public Works - Approve the purchase of one (1) Ford Explorer, four (4) Ford F250s and two (2) Ford F150s for Heavy Fleet during FY 2021-22, through the Arizona Public Safety Procurement Program (AZPSPP) using HURF funds.  YC Contract No. 2019-456 (All Districts) Click to View
 
17.   Public Works - Approve the purchase of radar feedback signs from Traffic Logix Corporation using the National Cooperative Purchasing Alliance (NCPA) Contract No. 05-54 with Parking Logix, Inc.  YC Contract No. 2021-371 (Districts 2 - Supervisor Gregory; District 3 - Supervisor Michaels) Click to View
 
18.   Public Works - Approve the purchase of a Horizontal Wood Grinder from Rotochopper, Inc. in the amount of $1,078,927.00.  YC Contract No. 2021-394 (All Districts) Click to View
 
19.   Public Works - Extend contract for one year with CBJ Asphalt and Concrete Contractors, LLC (hereafter 'CBJ') for Crack Sealing in Yavapai County, AZ - Contract #2022445.  YC Contract No. 2020-350A1 (All Districts)  Click to View
 
20.   Public Works - Award contract to the sole bidder, Miller Mining, Inc., at unit prices bid for Supply and Deliver Cinder (Black) in Yavapai County, AZ - Contract #2123009.  YC Contract No. 2021-374 (All Districts)  Click to View
 
21.   Public Works - Award contracts to all bidders, Asphalt Paving & Supply, Inc.; Fann Contracting, Inc.; Hanson Aggregates, Inc.; and Vulcan Materials Company, at various unit prices for Supply or Supply and Deliver Hot Asphaltic Concrete in Yavapai County, AZ - Contract #2123011.  YC Contract No. 2021-385 through 2021-388 (All Districts)    Click to View
 
22.   Public Works - Award contract to sole bidder Desert Mountain Corporation, at various unit prices for Supply and Deliver Solid De-Icer Material in Yavapai County, AZ - Contract #2123010.  YC Contract No. 2021-389 (All Districts)  Click to View
 
23.   Public Works - Approve notice to terminate Yavapai County Contract #1722599 with Patriot Disposal for hauling services from Paulden Solid Waste Transfer Station, and authorize the Public Works Director to sign the termination letter on behalf of Yavapai County. (District 4 - Supervisor Brown)  Click to View
 
24.   School Superintendent - Approve Agreement to provide business services between Yavapai County Education Service Agency (YCESA) and Williams Unified School District #2 - YC Contract No. 2021-392 Click to View
 
25.   School Superintendent - Approve 2021-2022 Independent Contractor Agreements between Yavapai County Education Service Agency (YCESA) and Eric Johnston. YC Contract No. 2021-393 Click to View
 
26.   School Superintendent - Approve E-Rate Consulting Services agreements between Yavapai County School Superintendent and the following: Apache Elementary School District # 42 - YC Contract No. 2021-382; Prescott Valley Public Library - YC Contract No. 2021-383. Click to View
 
27.   Sheriff - Approve agreement with Zencity Technologies for aggregate data analyzation of the communities of Yavapai County.  YC Contract No. 2021-396 Click to View
 
28.   Sheriff - Approve annual extension of a maintenance and warranty contract with Goserco, Inc. for the 32 channel recorder in dispatch.  YC Contract No. 2021-390 Click to View
 
29.   Sheriff - Approve establishment of a new Fund Number for funding from SB1823, Section 116, D, through the Arizona Department of Administration for Reentry Planning Services.   Click to View
 
30.   Sheriff - Approve one (1) employee to attend an Armorer training course from October 22-24, 2021, in Buckeye, Arizona.  Click to View
 
ACTION
 
1.   Board of Supervisors - Approve proclamation declaring the month of September as "Suicide Prevention Month" in Yavapai County. Click to View Approved
 
2.   Board of Supervisors - Approve the proclamation declaring September 20-24, 2021, as "SepticSmart Week" for Yavapai County. Click to View Approved
 
3.   Board of Supervisors - Discussion and possible action on Preliminary Awards of the Title III Forest Fees Projects in the amount of $124,000.00.  (Phil Bourdon, County Administrator) Click to View Approved
 
4.   Board of Supervisors - Discussion and possible action regarding legislative updates.  Click to View No Action
 
5.   Board of Supervisors - Update, discussion, and possible action regarding the American Rescue Plan Act of 2021 (ARPA) funds. Click to View No Action
 
6.   Board of Supervisors - Approve subrecipient agreement between Yavapai County and the Seligman Sanitary District to transfer American Rescue Plan Act (ARPA) Funds in the amount of $25,263.00. YC Contract No. 2021-398 (District 4 - Supervisor Brown) Click to View Approved
 
7.   Facilities - Approve upgrades to Kyllo Park including a walking trail, dog park and other amenities to increase use of the space; and addition of electrical, water, and gravel pad for on-site caretaker to enhance security and sanitation of park in an amount not to exceed $12,840.00. (District 2 - Supervisor Gregory) Click to View Approved
 
8.   Seligman Sanitary District - The Board of Supervisors will resolve into the Board of Directors of the Seligman Sanitary District and following consideration of this item, will reconvene as the Board of Supervisors - Approve a subrecipient agreement between Yavapai County and the Seligman Sanitary District for the transfer of American Rescue Plan Act Funds in the amount of $25,263.00, approve AOS #2123074 with Civiltec Engineering for Seligman Sanitary District Sewer Line B Construction in the amount of $25,263.00, and authorize payment of the incurred expense using American Rescue Plan Act Funds pursuant to 31 C.F.R. §35.6(e)(1). Civiltec SAM Cage Code: 6PoX3.  DUNS: 361444610, Expiration 3/3/2022. YC Contract No. 2021-369 (District 4 - Supervisor Brown) Click to View Approved
 
HEARINGS
 
1.   Development Services - Approve a permanent non-transferable Use Permit to be issued to HMR, LLC, to allow an equestrian recreational facility on approximately 11.416 acres in the RCU-2A (Residential; Rural; minimum 2-acre parcel size) zoning district. This application includes a waiver of Section 567 Protective Screening requiring visual screening between a commercial use and surrounding residential uses and a waiver of Section 564 Outside Storage to allow the onsite storage of horse trailers for customers of the boarding facility; Project Name: Horse Mesa Ranch; Owner: 1999 Elizabeth J. Gordon Family Trust; Applicant: HMR, LLC; Agent: Aspey, Watkins & Diesel PLLC; APN: 405-33-495B & 405-33-494R; H#PLA21-000027. The property is located on Horse Ranch Road approximately 750 feet from the intersection of Horse Ranch Road and Jacks Canyon Road in the Community of the Village of Oak Creek. S17 T16N R06E G&SRB&M. Subject to the attached stipulations. (District 3 - Supervisor Michaels)
 
Click to View
Approved
 
EXECUTIVE SESSION
 
1.   Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(1) to discuss and conduct performance appraisals of the Community Health Services Director, Information Technology Systems Director, Community Health Center of Yavapai Director and Library District Director. Click to View
 
2.   Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(1) for discussion regarding Development Services Director recruitment.  Click to View
 
EXECUTIVE SESSION FOLLOW-UP ACTION
 
1.   Board of Supervisors - Consider such action as may be required regarding appraisals of the Community Health Services Director, Information Technology Systems Director, Community Health Center of Yavapai Director and Library District Director. Click to View Approved
 
ADJOURNMENT
 
COPIES OF THE AGENDA ARE AVAILABLE IN THE BOARD OF SUPERVISORS’ OFFICE, 1015 FAIR STREET, ROOM 310, PRESCOTT, ARIZONA, OR AT THE BOARD OF SUPERVISORS’ COTTONWOOD OFFICE, 10 SOUTH 6TH STREET, COTTONWOOD, ARIZONA, AFTER 2:00 P.M. ON WEDNESDAY PRECEDING THE MEETING. THE AGENDA IS ALSO AVAILABLE AFTER 2:00 P.M. ON THURSDAY ON THE INTERNET AT: WWW.YAVAPAI.US . ANY AMENDMENTS TO THIS AGENDA WILL BE NOTICED AS PROVIDED IN A.R.S. 38-431.02 AND WILL BE REFLECTED IN THE MEETING RESULTS POSTED ON THE WEBSITE FOLLOWING THE MEETING.


Pursuant to the Americans with Disabilities Act, the Yavapai County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Board of Supervisors’ Office at (928) 771-3200, TDD# (928) 771-3530 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged.

Posted: _______________________, at ______:______ by ______


________________________________________________ 
Kim Kapin, Clerk of the Board
 

    

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