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Meeting Date: 05/01/2019  
Submitted For: Michael Holmes
Department: Management Information Systems  

Action Requested
Information Technology Services - Approve purchase of new wireless microphones from Sound Image in the amount of $29,360.45. The Information Technology Services budget is sufficient to cover this cost. Approved by 4 to 1 vote. Supervisor Brown opposed.
Brief Explanation of Need
The new microphones provide additional services including more control by the chair. When implemented, the chair would be able to control any microphone. Further, each microphone base contains a speaker that will provide each board member the ability to better hear what is being said. However, to use this feature microphones should be turned off when a board member is not speaking, Also, each microphone will have an easily seen band at the base of the headpiece indicating that the microphone is on or off. This proposal includes sufficient microphones to meet the needs of any organization that would use the board room.

Below is a breakdown of costs
Item Qty Amount Extended
Central Unit for wired and wireless unit 1  $3,889.61  $   3,889.61
Antenna module  1  $1,850.65  $   1,850.65
Complete Chairman Station, Mic/Bat  1  $1,585.44  $   1,585.44
Complete Delegate Station,  11  $1,500.00  $16,500.00
Battery charger, capable of charging up to 10  1  $2,337.66  $   2,337.66
Switching power supply  3  $      67.53  $      202.59
Wireless lavalier set  1  $    398.75  $      398.75
  Shipping    $      430.00
  Sales Tax    $   2,165.75
  TOTAL    $29,360.45
Michael Holmes, Information Technology Services Director
Source of Revenue
Information Technology Services 
Have Notice/Publication Requirements Been Met
Contract or Agreement
Legal Approval Notes

Fiscal Impact
Total Cost: $29,361
Source of Revenue: General fund - ITS
Name of Account to be Paid From: Other Supplies
Number of Account to be Paid From: 0001290010 63101
Was this item budgeted for: No
Fiscal Impact:
It will be necessary to move capacity from salary savings 0001290010 41001.
No file(s) attached.

Legal Approval:    No- Elected Official/Director has reviewed the attached agreement/contract and determined legal review is not a requirement, or not applicable

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