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Note: This agenda may be amended subject to the provisions of A.R.S. §38-431.02

NOTICE OF PUBLIC MEETING & AGENDA

YAVAPAI COUNTY BOARD OF SUPERVISORS
BOARDS OF DIRECTORS OF YAVAPAI COUNTY IMPROVEMENT
DISTRICTS, BOARDS OF DIRECTORS OF YAVAPAI COUNTY FLOOD
CONTROL DISTRICT, FREE LIBRARY DISTRICT
AND JAIL DISTRICT



Wednesday, May 15, 2019 - 9:00 A.M.



Yavapai County Administrative Services Verde Valley Complex
Hearing Room, First Floor
10 South 6th Street, Cottonwood, Arizona 


ALL ITEMS LISTED ARE POTENTIAL ACTION ITEMS UNLESS OTHERWISE NOTED. THE ORDER OF ITEMS MAY BE MODIFIED AT THE MEETING. NOTE: ONE OR MORE BOARD MEMBERS MAY ATTEND TELEPHONICALLY. BOARD MEMBERS ATTENDING TELEPHONICALLY WILL BE ANNOUNCED AT THE MEETING.
 
HEARING AID DEVICES FOR THE HEARING IMPAIRED ARE AVAILABLE AT BOTH BOARD HEARING ROOMS.  REQUEST FOR REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES SHOULD BE MADE AT LEAST THREE WORKING DAYS IN ADVANCE OF A SCHEDULED MEETING.
 
             
CALL TO ORDER
 
INVOCATION/PLEDGE OF ALLEGIANCE by Pastor Sam Lungren, Cornerstone Church
 
ROLL CALL
 
SUPERVISORS' REPORTS AND COUNTY ADMINISTRATOR'S REPORT
Pursuant to A.R.S. §38-431.02(K), individual Supervisors and the County Administrator may present brief summaries of current events but no discussion may occur and no action may be taken regarding anything that is presented.
 
CALL TO THE PUBLIC: Individuals may address the Board for up to three (3) minutes on any relevant issue within the Board's jurisdiction. Pursuant to A.R.S. §38-431.01(H), Board members shall not discuss or take action on matters raised during the call to the public. The Board may direct staff to study the matter or direct that the matter be rescheduled for consideration at a later date.
 
CONSENT AGENDA All items on the Consent Agenda were unanimously approved with the exception of items 2, 6, 12, 14 and 22.
 
0.   Board of Supervisors - Approve vouchers for April 22, 2019 through May 3, 2019.
 
1.   Board of Supervisors - Approve minutes of Special Meeting of April 24, 2019 and Regular Meeting of May 1, 2019.
 
2.   Board of Supervisors - Approve budget amendment to increase budgeted costs for Elected Officials Retirement Plan (EORP) legacy costs from Contingency. Approved
 
3.   Board of Supervisors - Approve removal and appointment of precinct committeemen as recommended by the Yavapai County Democratic Party, all as evidenced in Board Memorandum No. 2019-05.
 
4.   Board of Supervisors - Approve appointment of precinct committeemen as recommended by the Yavapai County Republican Party, all as evidenced in Board Memorandum No. 2019-06.
 
5.   Board of Supervisors - Approve appointment of precinct committeemen as recommended by the Yavapai County Libertarian Party, all as evidenced in Board Memorandum No. 2019-07.
 
6.   Board of Supervisors - Approve appointment of Barbara Duncan to fill the vacancy left by Gene Carrigan on the Merit System Commission and complete the current term set to expire June 30, 2019. Approved
 
7.   Board of Supervisors - Approve appointment of Trista MacVittie, representing the Private Sector for District 3, to a two-year term as a member of the Yavapai County Workforce Development Board. Term set to expire June 30, 2021.
 
8.   Board of Supervisors - Approve reappointment of Bruce George, representing District 2, to a four-year term as a member of the Planning and Zoning Commission. Term set to expire June 30, 2023.
 
9.   Board of Supervisors - Approve reappointment of Nick LaBarbera, as a Public Representative, to a four-year term as a member of the County Attorney Investigators Retirement Plan Board. Term set to expire June 30, 2023.
 
10.   Board of Supervisors - The Board of Supervisors will resolve into the Board of Equalization, and following consideration of this item will reconvene as the Board of Supervisors - Ratify the decisions of the Hearing Officer for hearings held on May 8, 2019.
 
11.   Board of Supervisors - Approve vouchers for April 22, 2019 through May 3, 2019.
 
12.   County Attorney - Approve the use of General Funds to cover unanticipated costs associated with the attendance of the Technology Business Manager and the Litigation Support Specialist at the Karpel Solutions National User Group Meeting in St. Louis, Missouri on April 16 - 18, 2019. Approved
 
13.   County Attorney - Approve one (1) Attorney to attend the 39th Annual Law Enforcement Summit in Flagstaff, Arizona on July 16 - 18, 2019.
 
14.   Development Services -  Approve a Use Permit Renewal with Modifications on an 8.55-acre parcel located in a RCU-2A (Residential; Rural; 2-acre minimum lot size) zoning district, with the recommended stipulations; APN: 407-29-006S; H19012; Page Springs Vineyards, LLC; Eric Glomski. The subject property is located at 1500 N. Page Springs Road approximately 3.6 miles south of State Route 89A in the Community of Cornville. S26 T16N R04E G&SRB&M. (District 2 - Supervisor Thurman) Approved
 
15.   Facilities - Approve Service Agreement with First Class Sanitation to clean, pump and stock County-owned portable toilets at Windmill and Sycamore Parks.  YC Contract No. 2019-127 (District 2 - Supervisor Thurman)
 
16.   Facilities - Approve Addendum 2 to Service Agreement for automatic sliding door inspection and maintenance services provided by Smart Doors.  YC Contract No. 2018-161A1 (District 1 - Supervisor Simmons; District 3 - Supervisor Garrison; District 4 - Supervisor Brown)
 
17.   Facilities - Approve a Special Event Permit to the City of Prescott for their Neighborhood Cleanup event on May 18, 2019. (District 1 - Supervisor Simmons)
 
18.   Fleet Management - Approve a request from the Sheriff's Office Detention Services to add a ycsojobs.com graphic to their assigned transport vehicles. (All Districts)
 
19.   Flood Control District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Flood Control District, and following consideration of this item will reconvene as the Board of Supervisors - Approve a professional services contract with Mulcaire & Son Contracting, LLC in the amount of $39,097.00 for the Chick Road Detention Pond Rehabilitation project. YC Contract No. 2019-070 (District 3 - Supervisor Garrison)
 
20.   Flood Control District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Flood Control District, and following consideration of these items will reconvene as the Board of Supervisors - Authorize purchase of ALERT 2 equipment, including two ALERT2 rain/stream gaging stations and two weather station transmitters for the District’s Flood Warning System in an amount not to exceed $40,000.00, using the sole-source procurement procedure. (All Districts)
 
21.   Human Resources - Approve adoption of Equal Employment Opportunity Plan (EEOP) for the County and for the Sheriff's Office.
 
22.   Juvenile Probation - Approve Resolution No. 2000 to continue participation in the Family Counseling Program and to provide matching funds up to an amount of $4,998.00, as listed in the budget request for Fiscal Year 2019-2020. Approved
 
23.   Public Defender - Approve hiring of a Summer Law Intern for forty (40) hours a week for thirteen (13) weeks from May 20, 2019 to August 16, 2019. 
 
24.   Public Defender - Approve hiring of a Summer Investigator Intern for forty (40) hours a week for thirteen (13) weeks from May 20, 2019 to August 16, 2019. 
 
25.   Public Works - Approve contract for Professional Services and Authorization of Services #1922211 with Applied Pavement Technology, Inc. for pavement management services in the amount not to exceed $216,742.00. YC Contract Nos. 2019-129 and 2019-129A1 (All Districts)
 
26.   Public Works - Approve acceptance of a Quitclaim Deed for three parcels in the Palo Verde Estates Subdivision, Black Canyon City, and authorize the payment of back taxes owed on the three parcels. (District 2 - Supervisor Thurman)
 
27.   Public Works - Award contract to Ace Asphalt of Arizona, Inc. in the total amount of $188,591.60 for Page Springs Road Seal Coat in Yavapai County, AZ - Project #1922024.  YC Contract No. 2019-128 (District 2 - Supervisor Thurman) 
 
28.   Public Works - Approve termination of YC Contract No. 2019-023: Agreement Between Philip Kobus d/b/a WW Recycle and Yavapai County, with operations located at the Camp Verde Transfer Station. (District 2 - Supervisor Thurman)
 
29.   School Superintendent - Approve agreements for E-Rate Consulting Services between Yavapai County School Superintendent and the following entities: Arizona JR SR High School - YC Contract No. 2019-124, Littlefield Unified School District - YC Contract No. 2019-125 and Valley Union High School District - YC Contract No. 2019-126.
 
30.   Sheriff - Approve Supplemental Services Addendum with Forensic Logic for CopLink, the Sheriff's analytical investigative database. YC Contract No. 2018-050A1
 
31.   Sheriff - Approve acceptance of funding from the Governor's Office of Highway Safety Contract # 2019-CIOT-027 "Click It Or Ticket" grant in the amount of $3,000.00 for overtime and employee related expenses to participate in the Buckle Up Arizona enforcement campaign. YC Contract No. 2019-123
 
ACTION
 
1.   Board of Supervisors - Update, discussion and possible action regarding FY 2019/2020 Yavapai County budget.  (Phil Bourdon, County Administrator)  No Action
 
2.   Board of Supervisors - Discussion and possible action regarding legislative updates. No Action
 
HEARINGS
 
1.   Board of Supervisors - Hearing to approve proposed Special Districts Fee Schedule for FY2019/20.  Approved
 
2.   Development Services - Hearing to consider a Use Permit to allow a mobile food unit to operate on a residential property, with a pre-existing church and to allow for and 8’ X 40’ cargo container to store donations for the church, located on a 37,026 square foot parcel in an R1L-10 (Residential; Single Family; Limited to site-built structures only) zoning district, with the recommended stipulations; APN: 406-48-527A; H19015; Faith Tabernacle, Inc.; David and Darla Staten; The property is located on the southeastern corner of South Camino Real and East Donner Trail, south Mingus Union High School in the Cottonwood area. S11 T14N R03E G&SRB&M. (District 3 - Supervisor Garrison) Approved Use Permit to allow 8' X 40' cargo container by 4 to 1 vote. Supervisor Brown opposed. Approved
 
3.   Development Services - Recommend approval to the Arizona Department of Liquor Licenses and Control of a Series 12 Restaurant Liquor License application (58120) without protest submitted by Lisa Dahl for Butterfly Burger located at 6657 SR 179 #B1, Sedona 86351. (District 3 - Supervisor Garrison) Approved
 
4.   Development Services - Hearing for the repeal of the Water Well Code initially approved in 2003. (All Districts) Approved
 
5.   Development Services - Hearing for the adoption of the following Building Codes: Yavapai County Administrative Code (2018), International Building Code (2018), International One- and Two-Family Dwelling Code (2018), International Plumbing Code (2018), International Mechanical Code (2018), National Electric Code (2017), International Fuel Gas Code (2018), International Property Maintenance Code (2018), International Swimming Pool and Spa Code (2018) and Arizona Revised Statutes (ARS §36-1681), International Existing Building Code (2018), Yavapai County Grading Ordinance (2014), Amendment to the 2008-1 International Energy Conservation Code (2006).  2018 Building Codes to become effective on 7/1/2019 and previously adopted 2012 Building Codes to be accepted until 12/31/2019. (All Districts) Approved adoption of Building Codes, with the exception of Radio Towers, by 4 to 1 vote. Supervisor Brown opposed. Approved
 
6.   Public Works - Hearing to consider an appeal of a Roadway Development Impact Fee collected with a permit for a new dwelling on APN 500-32-141, Lot 2591, Cordes Lakes Unit 8. (District 2 - Supervisor Thurman) Denied by 3 to 2 vote. Supervisor Thurman and Supervisor Smith opposed. Denied
 
PRESENTATIONS
 
1.   Board of Supervisors - Presentation regarding efforts to examine and improve county's screening and evaluation services for Court-Ordered Medical Treatment ("Title 36"), including update of the quality and compliance audit, and the "Title 36" Town Hall of November 5, 2018. (Jack Fields, Assistant County Administrator and Beya Thayer, Executive Director, Mental Health Coalition)  No Action
 
EXECUTIVE SESSION
 
0.   Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03 (A)(7) for discussion regarding negotiations for the purchase, sale or lease of real property.  
 
1.   Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03 (A)(2) and (A)(3) for discussion regarding recommendations from a Risk and Vulnerability Assessment performed by Homeland Security. (Michael Holmes, ITS Director)
 
2.   Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(1) to discuss or consider appoint and assignment of the Yavapai County Finance Director.
 
3.   Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03 (A)(7) for discussion regarding negotiations for the purchase, sale or lease of real property.  
 
EXECUTIVE SESSION FOLLOW-UP ACTION
 
0.   Board of Supervisors - Consider such action as may be required regarding purchase, sale or lease of real property. 
 
1.   Board of Supervisors - Consider such action as may be required regarding purchase, sale or lease of real property.  No Action
 
ADJOURNMENT
 
COPIES OF THE AGENDA ARE AVAILABLE IN THE BOARD OF SUPERVISORS’ OFFICE, 1015 FAIR STREET, ROOM 310, PRESCOTT, ARIZONA, OR AT THE BOARD OF SUPERVISORS’ COTTONWOOD OFFICE, 10 SOUTH 6TH STREET, COTTONWOOD, ARIZONA, AFTER 2:00 P.M. ON WEDNESDAY PRECEDING THE MEETING. THE AGENDA IS ALSO AVAILABLE AFTER 2:00 P.M. ON THURSDAY ON THE INTERNET AT: WWW.YAVAPAI.US . ANY AMENDMENTS TO THIS AGENDA WILL BE NOTICED AS PROVIDED IN A.R.S. 38-431.02 AND WILL BE REFLECTED IN THE MEETING RESULTS POSTED ON THE WEBSITE FOLLOWING THE MEETING.


Pursuant to the Americans with Disabilities Act, the Yavapai County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Board of Supervisors’ Office at (928) 771-3200, TDD# (928) 771-3530 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged.

Posted: _______________________, at ______:______ by ______


________________________________________________ 
Kim Kapin, Clerk of the Board
 

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