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Note: This agenda may be amended subject to the provisions of A.R.S. §38-431.02

NOTICE OF PUBLIC MEETING & AGENDA

YAVAPAI COUNTY BOARD OF SUPERVISORS
BOARDS OF DIRECTORS OF YAVAPAI COUNTY IMPROVEMENT
DISTRICTS, BOARDS OF DIRECTORS OF YAVAPAI COUNTY FLOOD
CONTROL DISTRICT, FREE LIBRARY DISTRICT
AND JAIL DISTRICT


Wednesday, May 1, 2019 - 9:00 A.M. 


Board of Supervisors' Hearing Room, First Floor
Yavapai County Administrative Services Building
1015 Fair Street, Prescott, Arizona


ALL ITEMS LISTED ARE POTENTIAL ACTION ITEMS UNLESS OTHERWISE NOTED. THE ORDER OF ITEMS MAY BE MODIFIED AT THE MEETING. NOTE: ONE OR MORE BOARD MEMBERS MAY ATTEND TELEPHONICALLY. BOARD MEMBERS ATTENDING TELEPHONICALLY WILL BE ANNOUNCED AT THE MEETING.
 
 
HEARING AID DEVICES FOR THE HEARING IMPAIRED ARE AVAILABLE AT BOTH BOARD HEARING ROOMS.  REQUEST FOR REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES SHOULD BE MADE AT LEAST THREE WORKING DAYS IN ADVANCE OF A SCHEDULED MEETING.
 
             
CALL TO ORDER
 
INVOCATION/PLEDGE OF ALLEGIANCE by Pastor Jason Drumm, Canyon Bible Church 
 
ROLL CALL
 
SUPERVISORS' REPORTS AND COUNTY ADMINISTRATOR'S REPORT
Pursuant to A.R.S. §38-431.02(K), individual Supervisors and the County Administrator may present brief summaries of current events but no discussion may occur and no action may be taken regarding anything that is presented.
 
AWARDS AND PROCLAMATIONS 
 
1.   Board of Supervisors - Approve Proclamation in recognition of Chancellor Dr. Frank Ayers decade of dedicated service, contributions and leadership at Embry-Riddle Aeronautical University. (District 4 - Supervisor Brown)  Click to View Approved
 
2.   Board of Supervisors - Approve Proclamation in recognition of Memorial Day, Monday, May 27, 2019. (District 4 - Supervisor Brown) Click to View Approved
 
3.   Board of Supervisors - Approve Proclamation declaring the month of May as "Wildfire Community Preparedness Month." (District 4 - Supervisor Brown)  Click to View Approved
 
CALL TO THE PUBLIC: Individuals may address the Board for up to three (3) minutes on any relevant issue within the Board's jurisdiction. Pursuant to A.R.S. §38-431.01(H), Board members shall not discuss or take action on matters raised during the call to the public. The Board may direct staff to study the matter or direct that the matter be rescheduled for consideration at a later date.
 
CONSENT AGENDA All items on the Consent Agenda were unanimously approved with the exception of items 2 and 7.
 
1.   Board of Supervisors - Approve minutes of meeting of April 17, 2019. Click to View
 
2.   Board of Supervisors - Approve a Proclamation declaring the week of April 29, 2019, as Yavapai County Teachers' Week. Click to View Approved
 
3.   Board of Supervisors - Approve the appointment of Michael Enders to a four-year term as a member of the Building Safety Advisory & Appeals Board. Term set to expire June 30, 2023. Click to View
 
4.   Board of Supervisors - Approve reappointment of Angela Teskey-Peterson (District 2) and appointment of Shelley Blackmore (District 1) to two-year terms as members of the Cooperative Extension Advisory Board. Terms set to expire June 2021. Click to View
 
5.   Board of Supervisors - Approve reappointment of Norman A. Perry to a four-year term as a member of the Merit System Commission. Term to expire June 2023. Click to View
 
6.   Board of Supervisors - Approve reappointment of John Nielsen (District 1) and Juan Perez (District 5), to two-year terms set to expire on June 30, 2021; and Randall Bonneville (District 4) and Susan Williams (At-Large), to three-year terms set to expire on June 30, 2022; and appoint James Cabral to fill the vacancy of District 5 Industry Representative, term set to expire June 30, 2020, on the Food Safety Industry Council. Click to View
 
7.   Board of Supervisors - Approve an amendment to an Intergovernmental Agreement (IGA) between Maricopa County and Yavapai County, whereby the Maricopa County Sheriff's Office (MCSO) provides law enforcement services at Lake Pleasant Regional Park, and reimburses Yavapai County for court services associated with certain cases initiated by the MCSO. YC Contract No. 2019-118  Click to View Tabled
 
8.   Board of Supervisors - Approve vouchers for April 8, 2019 through April 19, 2019. Click to View
 
9.   Elections - Approve Election Services Intergovernmental Agreement (IGA) with the following special district: Copper Canyon Fire and Medical District, YC Contract No. 2019-122.  Click to View
 
10.   Facilities - Approve Addendum to Service Agreement for overhead door maintenance and inspection services provided by Meinhardt Enterprises, LLC (dba Neumann High Country Doors). YC Contract No. 2018-157A1 (District 2 - Supervisors Thurman; District 4 - Supervisor Brown) Click to View
 
11.   Facilities - Approve Addendum to Service Agreement for alarm monitoring services provided by B&W Fire Security Systems, LLC. YC Contract No. 2018-160A3 (All Districts) Click to View
 
12.   Facilities - Approve Addendum 1 to Service Agreement for exterior window cleaning services provided by Alexander's Window Cleaning. YC Contract No. 2018-484A1 (District 1 - Supervisor Simmons; District 2 - Supervisor Thurman) Click to View
 
13.   Facilities - Approve Addendums to Service Agreements for solid waste hauling services provided by the following contractors:  Best Pick Disposal, YC Contract No. 2018-182A1; CR & R Environmental Services, YC Contract No. 2018-183A1; S. Taylor & Sons Hauling, YC Contract No. 2018-184A2; Waste Management, YC Contract No. 2018-185A1 and Wingfield Service, YC Contract No. 2018-186A1 (All Districts) Click to View
 
14.   Fleet Management - Approve a Motor Vehicle Fueling Intergovernmental Agreement (IGA) between the Copper Canyon Fire and Medical Authority (CCFMA) and Yavapai County. YC Contract No. 2019-121 (All Districts) Click to View
 
15.   Library District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Free Library District and following consideration of this item will reconvene as the Board of Supervisors - Approve the acceptance of a $10,051.59 donation from the Town of Clarkdale to support the Clark Memorial Library and establish a new fund for the donation. (District 3 - Director Garrison) Click to View
 
16.   Public Works - Approve appointment of Dan Cherry, Public Works Director, as Yavapai County's Designated Applicant Agent with the Arizona Division of Emergency Management (ADEM) and Department of Emergency and Military Affairs (DEMA). Click to View
 
17.   Public Works - Approve acceptance of public roadway easement for donated right-of-way on W. Clubhouse Drive in the Hassayampa Mountain Club Subdivision. (District 1 - Supervisor Simmons) Click to View
 
18.   Public Works - Approve the execution of a Purchase Agreement for the acquisition of a Temporary Construction Easement on East Sunset Lane in the Castle Canyon Mesa, Unit 4 Subdivision. YC Contract No. 2019-119 (District 5 - Supervisor Smith) Click to View
 
19.   Public Works - Approve a right-of-way project for Cottonwood Street between S. Sawmill Gardens Drive and E. Willow Tree Lane adjacent to the City of Cottonwood. (District 3 - Supervisor Garrison) Click to View
 
20.   Public Works - Approve extension of license agreement with Yavpe' Ma'ta for storage of road materials in Skull Valley. YC Contract No. 2019-120 (District 1 - Supervisor Simmons) Click to View
 
21.   Public Works - Approve the purchase of a large-format plotter and scanner in the amount of $9,565.72, to be used by the Public Works Department in its Camp Verde office. (All Districts) Click to View
 
ACTION
 
1.   Information Technology Services - Approve purchase of new wireless microphones from Sound Image in the amount of $29,360.45. The Information Technology Services budget is sufficient to cover this cost. Approved by 4 to 1 vote. Supervisor Brown opposed. Click to View Approved
 
HEARINGS
 
1.   Board of Supervisors - Courtesy Hearing to present and discuss the proposed Special District Fee Schedule for FY19/20.  Click to View No Action
 
2.   Development Services - Courtesy Hearing for the repeal of the Water Well Code initially approved in 2003.  (All Districts) Click to View No Action
 
3.   Development Services - Courtesy Hearing to discuss the approval of the adoption of the following Building Codes: Yavapai County Administrative Code (2018), International Building Code (2018), International One- and Two-Family Dwelling Code (2018), International Plumbing Code (2018), International Mechanical Code (2018), National Electric Code (2017), International Fuel Gas Code (2018), International Property Maintenance Code (2018), International Swimming Pool and Spa Code (2018) and Arizona Revised Statutes (ARS §36-1681), International Existing Building Code (2018), Yavapai County Grading Ordinance (2014), Amendment to the 2008-1 International Energy Conservation Code (2006). (All Districts) Click to View No Action
 
4.   Development Services - Recommend approval to the Arizona Department of Liquor Licenses and Control of a Series 10 Beer and Wine Store Liquor License application (56130) without protest submitted by Micah Schisel for Country Corner located at 8885 S. Hwy. 89, 86332. (District 1 - Supervisor Simmons) Click to View Approved
 
PRESENTATIONS
 
1.   Board of Supervisors - Presentation by Russ Shumate, Northwest District Manager Arizona Department of Forestry and Fire Management, regarding fuels treatment and the upcoming wildfire season. Click to View
 
2.   Board of Supervisors - Joint presentation by the Prescott Area Wildland Urban Interface Commission, Natural Resource Conservation Services and Prescott National Forest regarding the value of partnerships to reduce the risk of wildfire. Robert Betts, Acting Chairman for Prescott Area Wildland Urban Interface Commission. Click to View
 
STUDY SESSION
 
1.   Information Technology Services - Provide an overview of the results of the recent Risk and Vulnerability Assessment and recommendations from Homeland Security. (Michael Holmes, ITS Director) Click to View Tabled
 
EXECUTIVE SESSION
 
1.   Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(1) to discuss or consider appoint and assignment of the Yavapai County Finance Director. Click to View
 
2.   Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03 (A)(7) for discussion regarding negotiations for the purchase, sale or lease of real property.   Click to View
 
EXECUTIVE SESSION FOLLOW-UP ACTION
 
1.   Board of Supervisors - Consider such action as may be required regarding appointment and assignment of the Yavapai County Finance Director. Click to View No Action
 
2.   Board of Supervisors - Consider such action as may be required regarding purchase, sale or lease of real property.  Click to View No Action
 
ADJOURNMENT
 
COPIES OF THE AGENDA ARE AVAILABLE IN THE BOARD OF SUPERVISORS’ OFFICE, 1015 FAIR STREET, ROOM 310, PRESCOTT, ARIZONA, OR AT THE BOARD OF SUPERVISORS’ COTTONWOOD OFFICE, 10 SOUTH 6TH STREET, COTTONWOOD, ARIZONA, AFTER 2:00 P.M. ON WEDNESDAY PRECEDING THE MEETING. THE AGENDA IS ALSO AVAILABLE AFTER 2:00 P.M. ON THURSDAY ON THE INTERNET AT: WWW.YAVAPAI.US . ANY AMENDMENTS TO THIS AGENDA WILL BE NOTICED AS PROVIDED IN A.R.S. 38-431.02 AND WILL BE REFLECTED IN THE MEETING RESULTS POSTED ON THE WEBSITE FOLLOWING THE MEETING.


Pursuant to the Americans with Disabilities Act, the Yavapai County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Board of Supervisors’ Office at (928) 771-3200, TDD# (928) 771-3530 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged.

Posted: _______________________, at ______:______ by ______


________________________________________________ 
Kim Kapin, Clerk of the Board
 

    

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