PRINT AGENDA

RETURN TO THE SEARCH PAGE



Note: This agenda may be amended subject to the provisions of A.R.S. §38-431.02

NOTICE OF PUBLIC MEETING & AGENDA

YAVAPAI COUNTY BOARD OF SUPERVISORS
BOARDS OF DIRECTORS OF YAVAPAI COUNTY IMPROVEMENT
DISTRICTS, BOARDS OF DIRECTORS OF YAVAPAI COUNTY FLOOD
CONTROL DISTRICT, FREE LIBRARY DISTRICT
AND JAIL DISTRICT


Wednesday, April 17, 2019 - 9:00 A.M.



Yavapai County Administrative Services Verde Valley Complex
Hearing Room, First Floor
10 South 6th Street, Cottonwood, Arizona 


ALL ITEMS LISTED ARE POTENTIAL ACTION ITEMS UNLESS OTHERWISE NOTED. THE ORDER OF ITEMS MAY BE MODIFIED AT THE MEETING. NOTE: ONE OR MORE BOARD MEMBERS MAY ATTEND TELEPHONICALLY. BOARD MEMBERS ATTENDING TELEPHONICALLY WILL BE ANNOUNCED AT THE MEETING.
 
 
HEARING AID DEVICES FOR THE HEARING IMPAIRED ARE AVAILABLE AT BOTH BOARD HEARING ROOMS.  REQUEST FOR REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES SHOULD BE MADE AT LEAST THREE WORKING DAYS IN ADVANCE OF A SCHEDULED MEETING.
 
             
CALL TO ORDER
 
INVOCATION/PLEDGE OF ALLEGIANCE by Pastor Robb Briggs, Living Waters Church 
 
ROLL CALL
 
SUPERVISORS' REPORTS AND COUNTY ADMINISTRATOR'S REPORT
Pursuant to A.R.S. §38-431.02(K), individual Supervisors and the County Administrator may present brief summaries of current events but no discussion may occur and no action may be taken regarding anything that is presented.
 
CALL TO THE PUBLIC: Individuals may address the Board for up to three (3) minutes on any relevant issue within the Board's jurisdiction. Pursuant to A.R.S. §38-431.01(H), Board members shall not discuss or take action on matters raised during the call to the public. The Board may direct staff to study the matter or direct that the matter be rescheduled for consideration at a later date.
 
CONSENT AGENDA All items on the Consent Agenda were unanimously approved with the exception of items 6 and 34.
 
1.   Board of Supervisors - Approve minutes of regular and special meetings of April 3, 2019. Click to View
 
2.   Board of Supervisors - Approve removal and appointment of precinct committeemen as recommended by the Yavapai County Republican Party, all as evidenced in Board Memorandum No. 2019-04. Click to View
 
3.   Board of Supervisors - Approve Secretary of State Election Officer Certification Training for the Deputy Clerk of the Board and move the budget capacity from the Contingency Fund to the General Fund. Click to View
 
4.   Board of Supervisors - Approve application by the City of Prescott for use of portions of the Yavapai County Courthouse Plaza for the 2019 Whiskey Off-Road Bike Race event April 27, 2019, and allow sale of alcohol at the event. Click to View
 
5.   Board of Supervisors - Approve vouchers for March 25, 2019 through April 5, 2019.  Click to View
 
6.   Community Health Center of Yavapai - Approve use of Phreesia, Inc. for credit card processing of patient payments through Community Health Center of Yavapai's (CHCY) patient intake software and allow CHCY to pay related credit card processing fees. Approved by 4 to 1 vote. Supervisor Brown opposed. Click to View Approved
 
7.   Community Health Services - Approve reimbursement to Dr. Bucholtz for travel expenses to the National Association of Medical Examiners annual conference in 2018. Click to View
 
8.   Development Services - Approve extinguishment of previous appointments of former County Zoning Inspectors and Deputy County Zoning Inspectors that are no longer employed in Development Services. (All Districts) Click to View
 
9.   Development Services - Approve appointment of Kirk Crantford as Deputy County Zoning Inspector for the term of his employment with Development Services pursuant to A.R.S. §11-815(A). (All Districts) Click to View
 
10.   Development Services - Approve appointment of Scott Moore as Deputy County Zoning Inspector for the term of his employment with Development Services pursuant to A.R.S. §11-815(A). (All Districts) Click to View
 
11.   Development Services - Approve a Use Permit to allow for the Village Veterinary Clinic to operate an overnight boarding facility and canine daycare center in a C2 (Commercial; General Sales and Services) zoning district with a waiver of the setbacks for the facility to be located closer than the required 300 feet from a contiguous parcel; and a waiver to exceed the 3000 square foot limit for veterinary clinic, with the recommended stipulations; APN: 405-27-009F; H19009; School of Remembering, Inc.; Dr. Reed Scudder, DVM.  (District 3 - Supervisor Garrison) Click to View
 
12.   Development Services - Approve renewal of a Wireless Use Permit to allow the continued use of a cellular antenna on a commercial structure in Bell Rock Plaza in the C1-2 (Commercial; Neighborhood Sales and Services) zoning district, with the previously approved stipulations; Raymond J. and Lynne D. Crowe Trustees; Pinnacle Consulting Inc, Joth White; APN: 405-27-295; HA# H19017. (District 3 - Supervisor Garrison) Click to View
 
13.   Facilities - Approve amendment to Monument Management Agreement for Ash Fork Memorial at Ash Fork Cemetery. YC Contract No. 2018-143A1 (District 4 - Supervisor Brown) Click to View
 
14.   Finance - Approve a one (1) year renewal of the Electronic Payment Services Agreement with Egov Strategies LLC. YC Contract No. 2018-104A1 (All Districts) Click to View
 
15.   Fleet Management - Approve the reassignment of five (5) Community Health Services vehicles to Community Health Center of Yavapai. (All Districts) Click to View
 
16.   Flood Control District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Flood Control District, and following consideration of this item will reconvene as the Board of Supervisors - Approve out of state travel for one (1) employee to attend a Community Rating System Workshop in Oceanside, California on May 16-17, 2019. Click to View
 
17.   Public Works - Approve Change Order #1 with Earth Resources Corporation (ERC) in the increased amount of $97,171.80 for Overlay (Western, FY 2018-2019) in Yavapai County, AZ - Project #1822626.  YC Contract No. 2019-049A1 (District 1 - Supervisor Simmons; District 2 - Supervisor Thurman; District 4 - Supervisor Brown; District 5 - Supervisor Smith)  Click to View
 
18.   Public Works - Approve Change Order #1 for an extension of time to October 30, 2019, for completion of services under Authorization of Services #1822243.1 with ATL-CMT. No county funds required.  YC Contract No. 2018-480A1 (District 4 - Supervisor Brown)  Click to View
 
19.   Public Works - Approve Change Order #2 (Final) with Technology Construction, Inc. in the decreased amount of $50,818.16 for Willow Creek Bridge Repair in Yavapai County, AZ - Project #1719327. YC Contract No. 2018-083A2  (District 1 - Supervisor Simmons) Click to View
 
20.   Public Works - Approve third extension of contract with CRM of America, LLC for Hauling and Recycling of Passenger, Off Road and Semi Truck Tires for Yavapai County, AZ - Contract #1620880.  YC Contract No. 2018-105A1 (All Districts) Click to View
 
21.   Public Works - Approve Yavapai County participation in the Prescott Valley Community Cleanup Event on Saturday, May 4, 2019. (District 5 - Supervisor Smith) Click to View
 
22.   Public Works - Approve the purchase of an 18" compaction wheel in the amount of $4,903.07, for use by the Public Works Department.  (All Districts) Click to View
 
23.   Public Works - Approve the purchase of a Pneumatic Torque Wrench in the amount of $5,590.00, to be used by the Heavy Fleet Division of the Public Works Department. (All Districts) Click to View
 
24.   Public Works - Approve the purchase of two (2) steel storage containers in the amount of $6,873.00, for storage of materials, supplies and equipment, to be used by the Public Works Department.  (All Districts) Click to View
 
25.   Public Works - Award contracts to all bidders at various unit prices for Supply or Supply and Deliver Asphaltic Cold Mix in Yavapai County, AZ - Contract #1922885.  YC Contract Nos. 2019-094 through 2019-097 (All Districts) Click to View
 
26.   Public Works - Award contracts to all bidders at various unit prices for Supply and/or Supply and Deliver High Performance Patch Material in Yavapai County, AZ - Contract #1922886.  YC Contract Nos. 2019-107 through 2019-108 (All Districts) Click to View
 
27.   Public Works - Award contracts to all bidders at various unit prices for Supply or Supply and Deliver Cover Material (Chips) and Pre-Coated Chips in Yavapai County, AZ - Contract #1922887.  YC Contract Nos. 2019-098 through 2019-100, YC Contract No. 2019-102 through 2019-103  (All Districts) Click to View
 
28.   Public Works - Award contract to the sole bidder, Pacific Corrugated Pipe Company, at various unit prices for Supply and Deliver Corrugated Metal Pipe in Yavapai County, AZ - Contract #1922888.  YC Contract No. 2019-104 (All Districts)  Click to View
 
29.   Public Works - Award contracts to all bidders at various unit prices for Supply and Deliver Crack Fill Material in Yavapai County, AZ - Contract #1922889.  YC Contract Nos. 2019-101, 2019-105, and 2019-106 (All Districts)  Click to View
 
30.   Public Works - Award contracts to all bidders at various unit prices for Supply Operated Hauling Equipment in Yavapai County, AZ - Contract #1922890.  YC Contract Nos. 2019-109 through 2019-115 (All Districts) Click to View
 
31.   Recorder - Approve payment agreement between Yavapai County Government and the Office of the Secretary of State for the Statewide Voter Registration System (VRAZII). YC Contract No. 2019-117  Click to View
 
32.   School Superintendent - Approve agreements for E-Rate Consulting Services between Yavapai County School Superintendent and the following entities: Santa Cruz County School Superintendents Office, YC Contract No. 2019-093 and Valentine Elementary School District, YC Contract No. 2019-037. Click to View
 
33.   Sheriff - Approve acceptance of a Grant Funding Award from the Arizona Department of Homeland Security, Agreement Number 170516-02, in the amount of $77,154.00 for the purchase of a tactical vehicle, and establish a new fund number. YC Contract 2019-092 Click to View
 
34.   Sheriff - Approve acceptance of a Grant Funding Award from Stewart Health Care Network/State Opioid Response, in the amount of $26,006.00, for the Reach Out Program, and establish a new fund number. YC Contract 2019-116 Click to View Tabled
 
35.   Sheriff - Approve one (1) employee to take a county vehicle out of state to attend the TacOps West Training Conference in Las Vegas, Nevada on May 7-10, 2019. Click to View
 
36.   Sheriff - Approve renewal of Lease Agreement between Yavapai County and White Gopher, LLC,  for the Williamson Valley Substation, located at 4155 West Outerloop Road, Suite B, Prescott, Arizona.  YC Contract No. 2018-108A1 Click to View
 
37.   Superior Court - Approve appointment of Angela Napper as Seasonal Justice of the Peace and Juvenile Hearing Officer for the period May 1, 2019 through December 31, 2019. Click to View
 
ACTION
 
1.   Board of Supervisors - Discussion and possible approval of Resolution No. 1999 creating a Yavapai County Census 2020 Complete Count Committee and guidelines for the Committee.  (Phil Bourdon, County Administrator) Click to View Approved
 
2.   Board of Supervisors - Approval for the City of Prescott to construct four (4) additional pickleball courts at Pioneer Park adjacent to the eight (8) that were constructed in 2017, with ongoing maintenance to be provided by the City of Prescott.  (Phil Bourdon, County Administrator) Click to View Approved
 
3.   Board of Supervisors - Discussion and possible action on a Defensible Space Public Outreach Program. (David McAtee, YC Public Information Officer) Click to View Approved
 
4.   Board of Supervisors - Discussion and possible action regarding legislative updates. Click to View No Action
 
5.   Public Works - Approve a project with the Coconino National Forest to meet the requirements of the Congressional Land Exchange in the Cornville and Cottonwood area, including the National Environmental Policy Act (NEPA), as directed in the S. 47 Lands Package signed by the President of the United States on March 12, 2019. Click to View Approved
 
HEARINGS
 
1.   Community Health Services - Hearing to consider changes in the fees for Environmental Health Services pursuant to A.R.S. §11-251.05, §11-251.08, §11-251.13 and §36-187. Click to View Approved
 
2.   Development Services - Recommend approval to the Arizona Department of Liquor Licenses and Control of a Series 7 Beer and Wine Bar Liquor License application (07130022) without protest submitted by Kenneth Ewing for Decanter Tasting Room located at 7000 State Route 179 #A-100, Sedona 86351. (District 3 - Supervisor Garrison) Click to View Approved
 
3.   Public Works - Hearing to renew an existing water franchise agreement with Ash Fork Development Association.  YC Contract No. 2019-066 (District 4 - Supervisor Brown) Click to View Approved
 
PRESENTATIONS
 
1.   Board of Supervisors - Presentation by Mackenzie Rodgers, North West Division Manager, Arizona Public Service (APS), regarding Firewise and Fire Mitigation Protocol. Click to View No Action
 
EXECUTIVE SESSION
 
1.   Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03 (A)(1) for discussion regarding Finance Director recruitment.  Click to View
 
2.   Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(3) and (A)(4) for legal advice, consultation and discussion regarding claims and lawsuits.  Click to View
 
3.   Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(3) and (A)(4) for legal advice, consultation and discussion regarding: Dakota Territory Tours vs. Sedona Oak Creek Airport Authority, et al (US District Court).  Click to View
 
4.   Board of SupervisorsConvene into executive session pursuant to A.R.S. §38-431.03 (A)(7) for discussion regarding negotiations for the purchase, sale or lease of real property. Click to View
 
EXECUTIVE SESSION FOLLOW-UP ACTION
 
1.   Board of Supervisors - Consider such action as may be required regarding Finance Director recruitment.  Click to View No Action
 
2.   Board of Supervisors - Consider such action as may be required regarding: Dakota Territory Tours vs. Sedona Oak Creek Airport Authority, et al (US District Court). Click to View No Action
 
3.   Board of SupervisorsConsider such action as may be required regarding purchase, sale or lease of real property. Click to View No Action
 
ADJOURNMENT
 
COPIES OF THE AGENDA ARE AVAILABLE IN THE BOARD OF SUPERVISORS’ OFFICE, 1015 FAIR STREET, ROOM 310, PRESCOTT, ARIZONA, OR AT THE BOARD OF SUPERVISORS’ COTTONWOOD OFFICE, 10 SOUTH 6TH STREET, COTTONWOOD, ARIZONA, AFTER 2:00 P.M. ON WEDNESDAY PRECEDING THE MEETING. THE AGENDA IS ALSO AVAILABLE AFTER 2:00 P.M. ON THURSDAY ON THE INTERNET AT: WWW.YAVAPAI.US . ANY AMENDMENTS TO THIS AGENDA WILL BE NOTICED AS PROVIDED IN A.R.S. 38-431.02 AND WILL BE REFLECTED IN THE MEETING RESULTS POSTED ON THE WEBSITE FOLLOWING THE MEETING.


Pursuant to the Americans with Disabilities Act, the Yavapai County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Board of Supervisors’ Office at (928) 771-3200, TDD# (928) 771-3530 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged.

Posted: _______________________, at ______:______ by ______


________________________________________________ 
Kim Kapin, Clerk of the Board
 

    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2019 Destiny Software Inc. All Rights Reserved.