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Note: This agenda may be amended subject to the provisions of A.R.S. §38-431.02

NOTICE OF PUBLIC MEETING & AGENDA

YAVAPAI COUNTY BOARD OF SUPERVISORS
BOARDS OF DIRECTORS OF YAVAPAI COUNTY IMPROVEMENT
DISTRICTS, BOARDS OF DIRECTORS OF YAVAPAI COUNTY FLOOD
CONTROL DISTRICT, FREE LIBRARY DISTRICT
AND JAIL DISTRICT


Wednesday, April 3, 2019 - 9:00 A.M.


Board of Supervisors' Hearing Room, First Floor
Yavapai County Administrative Services Building
1015 Fair Street, Prescott, Arizona


ALL ITEMS LISTED ARE POTENTIAL ACTION ITEMS UNLESS OTHERWISE NOTED. THE ORDER OF ITEMS MAY BE MODIFIED AT THE MEETING. NOTE: ONE OR MORE BOARD MEMBERS MAY ATTEND TELEPHONICALLY. BOARD MEMBERS ATTENDING TELEPHONICALLY WILL BE ANNOUNCED AT THE MEETING.
 
 
HEARING AID DEVICES FOR THE HEARING IMPAIRED ARE AVAILABLE AT BOTH BOARD HEARING ROOMS.  REQUEST FOR REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES SHOULD BE MADE AT LEAST THREE WORKING DAYS IN ADVANCE OF A SCHEDULED MEETING.
 
             
CALL TO ORDER
 
INVOCATION/PLEDGE OF ALLEGIANCE by Pastor Ron Merrell, The Heights Church 
 
ROLL CALL
 
SUPERVISORS' REPORTS AND COUNTY ADMINISTRATOR'S REPORT
Pursuant to A.R.S. §38-431.02(K), individual Supervisors and the County Administrator may present brief summaries of current events but no discussion may occur and no action may be taken regarding anything that is presented.
 
AWARDS AND PROCLAMATIONS 
 
1.   Board of Supervisors - Award Certificate of Completion to Yavapai County Citizens Academy participants.
 
2.   Board of Supervisors - Approve a Proclamation declaring April 7-13, 2019, as Crime Victims' Rights Week. Approved
 
3.   Board of Supervisors - Approve Proclamation declaring the month of April as "National County Government Month" in Yavapai County. Approved
 
CALL TO THE PUBLIC: Individuals may address the Board for up to three (3) minutes on any relevant issue within the Board's jurisdiction. Pursuant to A.R.S. §38-431.01(H), Board members shall not discuss or take action on matters raised during the call to the public. The Board may direct staff to study the matter or direct that the matter be rescheduled for consideration at a later date.
 
CONSENT AGENDA All items on the Consent Agenda were unanimously approved with the exception of items 3, 10, 25, 26 and 27. 
 
1.   Board of Supervisors - Approve minutes of meeting of March 20, 2019.
 
2.   Board of Supervisors - Approve an exception to Human Resource Policy regarding Recruitment, Selection and Appointment (Section 2.01.II.(F)) to allow the department to fill the Budget Manager position on July 1, 2019, through August 1, 2019, prior to the retirement of the current Budget Manager. Phil Bourdon, County Administrator
 
3.   Board of Supervisors - Approve out of state travel to Washington, D.C. for Supervisor Jack Smith on April 1-2, 2019, at an estimated cost of $998.00, and move the budget capacity from the Contingency Fund to the General Fund.  Approved
 
4.   Board of Supervisors - Approve vouchers for March 11, 2019 through March 22, 2019.
 
5.   Development Services - Approve appointment of David Dieterle as Deputy County Zoning Inspector for the term of his employment with Development Services in the Land Use Unit pursuant to ARS §11-815(A). (All Districts)
 
6.   Elections - Approve contract extension with Municipal Asset Management, Inc. for a one-year period, May 1, 2019 - April 30, 2020. YC Contract No. 2018-077A1
 
7.   Facilities - Approve proposal from Arizona Foundation Solutions in the amount of $44,661.08 for the expedited building stabilization of the Cottonwood Annex-A Building in accordance with Section 3.10  Emergency Purchases, of the Yavapai County Procurement Policy.  The Procurement Policy and A.R.S. §11-254.01 require a 2/3 majority vote for an emergency procurement. Project #CIM-181901. YC Contract No. 2019-088 (District 3 - Supervisor Garrison)
 
8.   Finance - Approve an exception to the Human Resources Policy regarding Recruitment, Selection and Appointment (Section 2.01, II (F))  to allow for the new Financial Accountant to start four weeks before the termination date of the old Financial Accountant, and transfer budget capacity from contingency to the General Fund's Finance Department which will be exceeding its adopted budget for fiscal year 2018/19.
 
9.   Flood Control District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Flood Control District, and following consideration of this item will reconvene as the Board of Supervisors - Approve a professional services contract with Mulcaire & Son Contracting, LLC in the amount of $39,097.00 for the Chick Road Detention Pond Rehabilitation project. YC Contract No. 2019-070 (District 4 - Supervisor Brown)
 
10.   Flood Control District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Flood Control District, and following consideration of this item will reconvene as the Board of Supervisors - Approve a professional services contract with Mountain High Excavating, LLC in the amount of $586,137.00 for the construction of the Ho Kay Gan regional stormwater detention basin project. YC Contract No. 2019-087 (District 4 - Supervisor Brown) Approved
 
11.   Library District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Free Library District and following consideration of this item will reconvene as the Board of Supervisors - Approve a thirteen-month agreement with Cengage Learning, Inc. beginning April 3, 2019, in the amount of $10,280.00 to be funded from a State Grant In Aid (SGIA) grant for the purposes of providing subscription software and resources to patrons interested in starting, researching, and operating a small business, and authorize the Library District Director to execute all related documents. YC Contract No. 2019-082 (All Districts)
 
 
12.   Library District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Free Library District, and following consideration of this item will reconvene as the Board of Supervisors - Approve the purchase of three Dell servers including five years of support from Dell, Inc. in the amount of $20,562.35. YC Contract No. 2019-091 (All Districts)
 
13.   Public Defender - Approve two (2) employees to take a county vehicle out of state for National Defender Investigator Association 2019 Conference on April 22-26, 2019, in San Diego, California. 
 
14.   Public Works - Approve Change Order #2 (Final) in the decreased amount of $5,180.00 for Authorization of Services #1722057.1 with Engineering & Testing Consultants, Inc. (ETC) for quality control testing on the completed Verde Village Improvement Project.  YC Contract No. 2018-137A2 (District 3 - Supervisor Garrison)
 
15.   Public Works - Award contracts to all bidders at various unit prices for Supply and Deliver Portland Cement Concrete Products in Yavapai County, AZ - Contract #1922882.  YC Contract Nos. 2019-072 through 2019-076 (All Districts)
 
16.   Public Works - Award contracts to all bidders at various unit prices for Supply or Supply and Deliver Select Material in Yavapai County, AZ - Contract #1922883.  YC Contract Nos. 2019-077 through 2019-081 and No. 2019-084 (All Districts)
 
17.   Public Works - Approve purchase of approximately 7.2 acres of land adjacent to Seligman Airport needed to bring the airport into compliance with Federal Aviation Administration regulations concerning unobstructed airspace on the sides of airport runways, and authorize the Public Works Director to sign all related documents. YC Contract No. 2019-086 (District 4 - Supervisor Brown)
 
18.   Public Works - Approve the execution of a Purchase Agreement for the acquisition of a construction easement on East Sunset Lane. YC Contract No. 2019-083 (District 5 - Supervisor Smith)
 
19.   Public Works - Approve the addition of ten roads to the Public Works FY 18/19 Road Upgrade List as follows:  El Don Drive (Mayer); Havasu Drive (Prescott); Hogan Circle (Verde Village); Knights Way (Prescott Valley); Pine Hills Drive (Groom Creek); Sierra Drive (Cordes Lakes); Victor Drive (Diamond Valley); Broadmoor / Shadow Vista / Pine Ridge (Iron Springs). To be paid from existing HURF budgeted funds. (District 1 - Supervisor Simmons; District 2 - Supervisor Thurman; District 3 - Supervisor Garrison; District 5 - Supervisor Smith)
 
20.   Public Works - Approve a new fund setup named State Homeland Security Grant Program (SHSGP) for the appropriation of monies awarded to the Yavapai County Office of Emergency Management.
 
21.   Sheriff - Approve one (1) employee to take a county vehicle out of state for Tactical Explosive Breaching Certification on April 7-13, 2019, in San Diego, California.
 
22.   Sheriff - Approve one (1) employee to attend Advance Forensic Techniques in Crimes Scene Investigations training on April 28, 2019 - May 11, 2019, in Glynco, Georgia.
 
23.   Sheriff - Approve the sale of four (4) Watch Guard DV-1 In-Car camera systems to the City of Sulphur Springs in Arkansas for $100.00 each.  
 
24.   Sheriff - Approve an Arizona Internet Crimes Against Children (ICAC) Intergovernmental Agreement (IGA) and accept annual funding award in the amount of $10,000.00 from the City of Phoenix. YC Contract No. 2019-085
 
25.   Sheriff - Approve capital purchase of one (1) Drone - DJI Matrice 210 V2 Aircraft in the amount of $29,983.85. Approved
 
26.   Sheriff - Approve Capital purchase of two (2) Dell PowerEdge R740 Replacement Servers and Spillman Project Management with Installation for a total of $58,948.97. YC Contract No. 2019-089 and 2019-090  Approved
 
27.   Superior Court - Request the appointment of Honorable Anna Mary Glaab and Robin Walter as Seasonal Justices of the Peace Pro Tem and Juvenile Hearing Officers for the period April 8, 2019 through December 31, 2019. Approved
 
28.   Superior Court - Approve the re-appointments of Joseph P. Goldstein, Christopher Kottke, Debra Phelan, Jeffrey G. Paupore, Catherine J. Kelley, Rhonda Lee Repp, Donald C. Stevens, Thomas Kelly and Susan Kayler as Superior Court Judges Pro Tempore for the period July 1, 2019 through June 30, 2020.
 
ACTION
 
1.   Board of Supervisors - Discussion and consideration of approval of a Public Safety Personnel Retirement System (PSPRS) policy in accordance with A.R.S. § 38-863.01. Phil Bourdon, County Administrator Approved
 
2.   Board of Supervisors - Consider approval of an Intergovernmental Agreement (IGA) between Yavapai County and the City of Prescott regarding Consolidated Court Operations. YC Contract No. 2019-058. Phil Bourdon, County Administrator Approved
 
3.   Board of Supervisors - Consider granting a Roadway, Drainage, Sidewalk & Utility Easement to the Town of Prescott Valley on Yavapai County owned property (APN 103-02-751G) for the Civic Drive Sidewalk Northside Pedestrian Improvements in the Town's Civic Center area.  Phil Bourdon, County Administrator Approved
 
4.   Board of Supervisors - Discussion and possible action regarding legislative updates. No Action
 
HEARINGS
 
1.   Community Health Services - Courtesy hearing to consider changes in the fees for Environmental Health services pursuant to A.R.S. §11-251.05, §11-251.08, §11-251.08, §11-251.13 and §36-187. No Action
 
2.   Development Services - Consideration of a Major PAD Amendment to allow for the expansion of the existing 10.89-acre PAD (Planned Area Development) zoning boundary to add approximately 2.16-acres, currently zoned R1L-70 (Residential; Single Family; Limited; 70,000 square foot minimum lot size), to accommodate for 61 proposed RV dry storage spaces; with the recommended stipulations. APN: 502-07-003A and 502-07-002; H19007; Black Canyon Ranch LLC; Donald C. Westphal Associates. The subject properties are located off South Old Black Canyon Highway, on East School House Road, in the Community of Black Canyon City. S03 T09N R02E G&SRB&M. (District 2 - Supervisor Thurman) Approved
 
3.   Development Services - Consideration of a Use Permit to allow for an existing 1,504 square foot manufactured home to be used as a second residence as well as for the keeping of four company trucks on an approximate 10-acre parcel in a RCU-2A (Residential; Rural; 2-acre minimum lot size) zoning district; with the recommended stipulations; APN: 103-01-074G; H18062; Rosario Carrillo; Jose Carrillo. The subject parcel is located on the North side of Highway 89A on the corner of Coyote Springs Road and North Morning Star Ranch Road in the area known as Coyote Springs. S24 T15N R01W G&SRB&M. (District 4 - Supervisor Brown) Tabled
 
4.   Development Services - Consideration of a Use Permit to allow for a retreat center to host small wellness retreats, workshops, community building events, and intimate weddings on a total of approximately 20-acres in a RCU-2A (Residential; Rural; 2-acre minimum lot size) zoning district; with the recommended stipulations. APN: 302-07-174A and 302-07-174C; H19006; Joshua and Emily Killeen. The subject property is located on the west side of Wayne Road at the end of Java Drive in the Juniper Ranch Area, south of the Community of Ash Fork. S33 T21N R02W G&SRB&M. (District 4 - Supervisor Brown) Approved
 
EXECUTIVE SESSION
 
1.   Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(3) and (A)(4) for legal advice, consultation and discussion regarding claims and lawsuits. 
 
2.   Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(3) and (A)(4) for legal advice, consultation and discussion regarding the following tax case: Transwestern Pipeline Company, LLC v. Arizona Department of Revenue, et al, TX2016-000931.
 
3.   Board of SupervisorsConvene into executive session pursuant to A.R.S. §38-431.03 (A)(7) for discussion regarding negotiations for the purchase, sale or lease of real property.
 
EXECUTIVE SESSION FOLLOW-UP ACTION
 
1.   Board of Supervisors - Consider such action as may be required regarding the following tax case: Transwestern Pipeline Company, LLC v. Arizona Department of Revenue, et al, TX2016-000931. Approved
 
2.   Board of SupervisorsConsider such action as may be required regarding purchase, sale or lease of real property.
 
ADJOURNMENT
 
COPIES OF THE AGENDA ARE AVAILABLE IN THE BOARD OF SUPERVISORS’ OFFICE, 1015 FAIR STREET, ROOM 310, PRESCOTT, ARIZONA, OR AT THE BOARD OF SUPERVISORS’ COTTONWOOD OFFICE, 10 SOUTH 6TH STREET, COTTONWOOD, ARIZONA, AFTER 2:00 P.M. ON WEDNESDAY PRECEDING THE MEETING. THE AGENDA IS ALSO AVAILABLE AFTER 2:00 P.M. ON THURSDAY ON THE INTERNET AT: WWW.YAVAPAI.US . ANY AMENDMENTS TO THIS AGENDA WILL BE NOTICED AS PROVIDED IN A.R.S. 38-431.02 AND WILL BE REFLECTED IN THE MEETING RESULTS POSTED ON THE WEBSITE FOLLOWING THE MEETING.


Pursuant to the Americans with Disabilities Act, the Yavapai County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Board of Supervisors’ Office at (928) 771-3200, TDD# (928) 771-3530 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged.

Posted: _______________________, at ______:______ by ______


________________________________________________ 
Kim Kapin, Clerk of the Board
 

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