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Note: This agenda may be amended subject to the provisions of A.R.S. §38-431.02

NOTICE OF PUBLIC MEETING & AGENDA

YAVAPAI COUNTY BOARD OF SUPERVISORS
BOARDS OF DIRECTORS OF YAVAPAI COUNTY IMPROVEMENT
DISTRICTS, BOARDS OF DIRECTORS OF YAVAPAI COUNTY FLOOD
CONTROL DISTRICT, FREE LIBRARY DISTRICT
AND JAIL DISTRICT


Wednesday, December 1, 2021 - 9:00 A.M. 


Board of Supervisors' Hearing Room, First Floor
Yavapai County Administrative Services Building
1015 Fair Street, Prescott, Arizona


ALL ITEMS LISTED ARE POTENTIAL ACTION ITEMS UNLESS OTHERWISE NOTED. THE ORDER OF ITEMS MAY BE MODIFIED AT THE MEETING. NOTE: ONE OR MORE BOARD MEMBERS MAY ATTEND TELEPHONICALLY OR VIRTUALLY. BOARD MEMBERS ATTENDING TELEPHONICALLY OR VIRTUALLY WILL BE ANNOUNCED AT THE MEETING.

DUE TO COVID-19 RESTRICTIONS, THE BOARD OF SUPERVISORS’ HEARING ROOM WILL BE OPEN TEMPORARILY FOR LIMITED ATTENDANCE TO ALLOW FOR PUBLIC COMMENT ON HEARING ITEMS ONLY. STAFF WILL BE PRESENT TO CALL CITIZENS INTO THE HEARING ROOM TO SPEAK TO THE BOARD AT THE APPROPRIATE TIME.

MASKS AND SOCIAL DISTANCING ARE OBSERVED IN YAVAPAI COUNTY BUILDINGS. 
 CITIZENS ARE ENCOURAGED TO WATCH THE MEETING VIRTUALLY AT WWW.YAVAPAIAZ.GOV/MEETINGS 
 
COMMENTS ON CURRENT AGENDA ITEMS WILL BE RECEIVED BY THE CLERK OF THE BOARD'S OFFICE AT THE CLERKOFTHEBOARD.WEB@YAVAPAIAZ.GOV TWENTY-FOUR (24) HOURS PRIOR TO THE BOARD MEETING
 
             
CALL TO ORDER
 
INVOCATION/PLEDGE OF ALLEGIANCE
 
ROLL CALL
 
PRESENTATIONS
 
1.   Board of Supervisors - Presentation to recognize Public Works for receiving the Prescott Valley Chamber of Commerce 2021 Community Excellence Award for Community Improvement: Sunset Lane Corridor Project in Prescott Valley. Click to View
 
2.   Human Resources - Presentation of Service Awards to Elected Officials and Department Directors. Click to View
 
CONSENT AGENDA All items on the Consent Agenda were unanimously approved with the exception of item 11.
 
1.   Board of Supervisors - Approve appointment of John Fedyna to fill the current vacancy on the Board of Health as a member at-large. Term set to expire June 30, 2025. Click to View
 
2.   Board of Supervisors - Approve declaration of vacancies and appointment of precinct committeemen as recommended by the Yavapai County Democratic Party, all as evidenced in Board Memorandum No. 2021-22. Click to View
 
3.   Board of Supervisors - Approve request from Ethan Stover to reissue a stale dated check pursuant to A.R.S. §11-644(B), in the amount of $59.00 for reimbursement of funds that were not claimed within the required timeframe from the Sheriff's Office. Click to View
 
4.   Board of Supervisors - Award contract for the publication of Newspaper Advertising and Legal Notices for 2022, to Prescott Newspapers Inc., designate the Daily Courier as the Official Newspaper of Yavapai County (pursuant to ARS §11-255) and approve bond amount of $2,972.00. YC Contract No. 2021-484 Click to View
 
5.   Board of Supervisors - Accept the resignation of Mike Carr, Fleet Director, effective December 10, 2021.  Click to View
 
6.   Board of Supervisors - Approve vouchers for November 8, 2021, through November 19, 2021.  Click to View
 
7.   Development Services - Approve appointment of Robert Wheeler as Deputy County Zoning Inspector for the term of his employment with Development Services pursuant to A.R.S. § 11-815(A). (All Districts) Click to View
 
8.   Facilities - Approve initiation of procurement process for waterless fire suppression system for the Board of Supervisors vault at Fair Street, ITS data center at Fair Street, and the Treasurer's data center at Prosser Records Management Center. The project is estimated to cost $90,000.00 and will be funded from the current budget of Facilities.(All Districts)  Click to View
 
9.   Flood Control District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Flood Control District and following consideration of this item, will reconvene as the Board of Supervisors -  Authorize purchase of ALERT 2 equipment, including ALERT2 transmitters and pressure transducers, in the amount of $45,221.26. (All Districts) Click to View
 
10.   Human Resources and Risk Management - Approve a consulting agreement for professional services with Gallagher Benefit Services, Inc. to conduct a Trust withdrawal feasibility study for Yavapai County in the amount of $13,500.00, and transfer budget capacity in the amount of $13,500.00 from the General Fund Contingency.  YC Contract No. 2021-489 Click to View
 
11.   Human Resources and Risk Management - Approve new job description for Adult Probation: Case Administrator Click to View Approved
 
12.   Information Technology Services - Approve amendment to current Microsoft agreement to allow use of Microsoft Azure Cloud Services to provide storage redundancy and additional cloud computing services in an amount not to exceed $25,000.00. YC Contract No. 2020-373A2 (All Districts) Click to View
 
13.   Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Capital Equipment purchase of one (1) blast chiller for the Verde Detention Center from Source One Supply, in an amount not to exceed $45,893.24.   Click to View
 
14.   Public Works - Approve acceptance of an application from Pinehurst Water Company, Inc. for renewal of an existing water franchise agreement and set a hearing for January 5, 2022, to approve the agreement. (District 5 - Supervisor Mallory)
Click to View
 
15.   Public Works - Approve Change Order #1 (Final) in the increased amount of $136,628.47 with Paveco, Inc. for Williamson Valley Road Safety Improvements (Phase 3) in Yavapai County, AZ - Project #2022807.  YC Contract No. 2021-090A1 (District 4 - Supervisor Brown) Click to View
 
16.   School Superintendent - Approve Agreement to provide educational services between Yavapai County Education Service Agency (YCESA) and The Montessori Children's House. YC Contract No. 2021-486 Click to View
 
17.   School Superintendent - Approve E-Rate Agreements between Yavapai County School Superintendent and the following entities: City of Cottonwood through Cottonwood Public Library - YC Contract No. 2021-482, Flagstaff Junior Academy - YC Contract No. 2021-485, and Mary Ellen Halvorson Education Foundation, Incorporated (dba Tri-City College Prep High School) - YC Contract No. 2021-384.  Click to View
 
18.   Sheriff - Approve acceptance of replacement contract for funding from the Governor's Office of Highway Safety for Accident Investigation Equipment grant (Contract #GOHS-2022-AI-014) in the amount of $29,629.00.  YC Contract No. 2020-422A1  Click to View
 
19.   Sheriff - Approve five (5) employees to take one (1) county vehicle out of state to the Police K9 Conference in Las Vegas, Nevada, from March 8-11, 2022.   Click to View
 
20.   Superior Court - Approve re-appointment of Justices of the Peace Pro Tempore for the period January 1, 2022, through December 31, 2022. Click to View
 
21.   Treasurer - Approve total amount of abatement and removal of taxes, interest and any penalties in the amount of $897.46 ($524.74 in taxes and $372.72 in interest/fees) on Parcel No. 407-17-025D.  Click to View
 
22.   Treasurer - Approve total amount of abatement and removal of taxes, interest and any penalties in the amount of $5,924.61 ($1836.14 in taxes and $4088.47 in interest/fees) on Parcel No. 048-01-04601. Click to View
 
23.   Treasurer - Approve abatement and removal of taxes, interest and any penalties in the amount of $8,981.92 ($5,301.86 in taxes and $3,680.06 in interest/fees) on the following personal properties: M030072401, M030054301, M030005701, M170021801, 300-00-162, 300-00-163, 300-00-164.  Click to View
 
ACTION
 
1.   Board of Supervisors - Approve proclamation declaring December 7, 2021, as National Pearl Harbor Remembrances Day. Click to View Approved
 
2.   Board of Supervisors - Approve proclamation declaring December 18, 2021, as Wreaths Across America Day. Click to View Approved
 
3.   Board of Supervisors - Adopt Resolution No. 2079 supporting A Single Legislative District for Yavapai County. 
APPROVED BY 4 TO 1 VOTE. SUPERVISOR MICHAELS OPPOSED.
Click to View
Approved
 
4.   Board of Supervisors - Approve Redemption of Waiver of a property tax exemption for the Yarnell Regional Community Center and abate 2021 property taxes in the amount of $4,095.88. Click to View Approved
 
5.   Board of Supervisors - Approve placement of a plaque by Yavapai County Facilities Department at the Citizens Cemetery.  Plaque provided by the Department of the Southwest, Sons of Union Veterans of the Civil War at no cost to the County. (District 1 - Supervisor Oberg) Click to View Approved
 
6.   Board of Supervisors - Approve request to issue a Solicitation for Grant Administration, Financial and Engineering services using American Rescue Plan Act (ARPA) funds to assist Yavapai County in effective management and oversight of ARPA funding and projects. The awarded firm will provide services to ensure compliance with all applicable requirements including legal, regulatory and reporting provisions. The Contract will be funded by ARPA as authorized by the American Rescue Plan Act and Section 10.5 of the Guidance issued by the US. Department of the Treasury on July 19, 2021. Click to View Approved
 
7.  
School Superintendent - Approve 2021-2022 American Rescue Plan Act (ARPA) Independent Contractor Agreement between Yavapai County (YC) and Frank Vander Horst. Contractor Agreement not to exceed $5,000.00 to provide necessary administrative services in support of the Broadband Initiative. YC Contract No. 2021-488 
Click to View
Approved
 
8.   School Superintendent - Approve request to issue a Solicitation for a three-year Project Manager for the Yavapai County Broadband initiative using American Rescue Plan Act (ARPA) funds, total cost of the Project Manager not to exceed $400,000.00. Click to View Approved
 
9.   Seligman Sanitary District - The Board of Supervisors will resolve into the Board of Directors of the Seligman Sanitary District and following consideration of this item, will reconvene as the Board of Supervisors - Approve the Seligman Sanitary District Statement of Qualifications (SOQ) Selection Process for Sewer Modernization using American Rescue Plan Act (ARPA) Funds. Click to View Approved
 
HEARINGS
 
1.   Public Works - Hearing to renew an existing water franchise agreement with Granite Dells Water Company.  YC Contract No. 2021-467 (District 4 - Supervisor Brown) Click to View Approved
 
STUDY SESSION
 
1.   Community Health Services - Director of Community Health Services along with a representative of Dignity Health/Yavapai Regional Medical Center to present an update on COVID-19 in Yavapai County. Click to View No Action
 
EXECUTIVE SESSION
 
1.   Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03 (A)(1) for discussion regarding Fleet Management Director recruitment and appointment. Click to View
 
2.   Board of Supervisors - Convene into executive session pursuant to A.R.S.§38-431.03(A)(1) to discuss or consider appointment of Chairman and Vice Chairman of the Board of Supervisors for calendar year 2022, to be effective January 1, 2022.  Click to View
 
3.   Board of Supervisors - Convene into executive session pursuant to A.R.S.§38-431.03(A)(1) to discuss or consider Board of Supervisors representation on organizations or entities required by statute or agreement for calendar year 2022.  Click to View
 
EXECUTIVE SESSION FOLLOW-UP ACTION
 
1.   Board of Supervisors - Consider such action as may be required regarding Fleet Management Director recruitment and appointment. Click to View No Action
 
2.   Board of Supervisors - Consider such action as may be required regarding appointment of Chairman and Vice Chairman of the Board of Supervisors for calendar year 2022, to be effective January 1, 2022.  Click to View Approved
 
3.   Board of Supervisors - Consider such action as may be required regarding Board of Supervisors representation on organizations or entities required by statute or agreement for calendar year 2022.  Click to View Approved
 
ADJOURNMENT
 
COPIES OF THE AGENDA ARE AVAILABLE IN THE BOARD OF SUPERVISORS’ OFFICE, 1015 FAIR STREET, ROOM 310, PRESCOTT, ARIZONA, OR AT THE BOARD OF SUPERVISORS’ COTTONWOOD OFFICE, 10 SOUTH 6TH STREET, COTTONWOOD, ARIZONA, AFTER 2:00 P.M. ON WEDNESDAY PRECEDING THE MEETING. THE AGENDA IS ALSO AVAILABLE AFTER 2:00 P.M. ON THURSDAY ON THE INTERNET AT: WWW.YAVAPAI.US . ANY AMENDMENTS TO THIS AGENDA WILL BE NOTICED AS PROVIDED IN A.R.S. 38-431.02 AND WILL BE REFLECTED IN THE MEETING RESULTS POSTED ON THE WEBSITE FOLLOWING THE MEETING.


Pursuant to the Americans with Disabilities Act, the Yavapai County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Board of Supervisors’ Office at (928) 771-3200, TDD# (928) 771-3530 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged.

Posted: _______________________, at ______:______ by ______


________________________________________________ 
Kim Kapin, Clerk of the Board
 

    

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