City Council/Financing Authority Meeting


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  AGENDA ITEM NO. I.9.       
Meeting Date: 09/21/2021  

SUBJECT:
Approve a License Agreement with W. Wood & Associates Development, Inc. authorizing construction of the Zanja Trail between Church Street and 7th Street (Facilities and Community Services Director Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

"I move to approve a license agreement with W. Woody & Associates for the construction of the Zanja Trail between Church Street and 7th Street." 
RECOMMENDATION:

Staff recommends that the City Council approve a License Agreement with W. Wood & Associates Development, Inc. to construct the trail upon City property.
DISCUSSION:

The City approved the conceptual plan for the Zanja Trail and Greenway project in December of 2015. The trail is a planned multi-use trail predominantly located adjacent to Mill Creek Zanja, between Wabash Avenue and 7th Street. The trail is intended to be part of a regional trail network which also includes the Orange Blossom Trail and the Santa Ana River Trail. In February 2017, the City approved the development of a segment of the trail from Wabash Avenue to Lincoln Avenue which was funded by a private donation. The trail segment from Wabash Avenue to Lincoln Street, along with the adjoining park, was completed in March 2019.
 
City staff have been working with the donor's representative, the Redlands Conservancy, since 2017 to plan the next trail segment which will be located between 7th Street to Church Street. This segment will be approximately 0.4-miles in length and is characterized as a pedestrian trail with a varying width between 6 and 12 feet. Landscaping will include native trees and shrubs with interpretive way-finding and mile-marking signs. In addition, an existing City parking lot containing 40 parking spaces will be improved with new pervious pavement, landscaping, and a trail segment located along its southerly boundary.
 
In accordance with the California Environmental Quality Act, a Mitigated Negative Declaration (MND) was prepared for this project. The MND includes nine mitigation measures in the following categories: Biological Resources, Cultural Resources, Hazardous and Hazardous Materials, Noise, Transportation/ Traffic, and Tribal Cultural Resources. The MND and plans were considered and adopted by the City Council at the meeting on February 4, 2020. The license agreement is attached for Council's consideration which provides authorization to the donor's contractor, W. Wood & Associates Development, Inc., to construct the trail. Among other terms, the agreement requires the contractor to comply with all applicable local, state and federal laws.
 
There is no fiscal impact associated with construction of the Zanja trail as it will be funded by a private donation. Upon completion of the designated trail segment, the City will be responsible for ongoing maintenance and repairs. Long term maintenance of the trail will require approximately $9,000 per year in additional funding.
ALTERNATIVES:

The City Council may deny the approval of the License Agreement with W. Wood & Associates Development, Inc., or provide staff alternate direction.
STRATEGIC PLAN:

Objective D-11: Zanja Trail & Greenway Park Development. This project supports Objective D-11 of the City's Strategic Plan to complete the Zanja Trail & Greenway Park Development by identifying public-private partnerships in support of the completion of the project.
SUBMITTED BY:
Chris Boatman, Facilities and Community Services Director

RECOMMENDED BY:
Charles M. Duggan Jr., City Manager

REVIEWED BY:
Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director

PREPARED BY:
Joe Bierma, Administrative Analyst
  

Fiscal Impact
Fiscal Year: FY 2021-22
Amount: $9,000.00
Budgeted Y/N: Y
Discussion:
There is no fiscal impact associated with approval of the Agreement with W. Wood & Associates Development, Inc. as trail construction will be funded through private donation. Maintenance is estimated to require approximately $9,000 in additional funding per year. Staff has included the additional funding in the current fiscal year budget.
Attachments
Agreement


    

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