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  AGENDA ITEM NO. H.5.       
Meeting Date: 06/16/2020  

SUBJECT:
Approve Resolution No. 8105 rescinding Resolution No. 7489 to amend the terms and conditions for portal-to-portal compensation for Fire Department personnel responding to emergency incidents as dictated by the California Fire Assistance Agreement (Fire Chief Topoleski)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council approve Resolution No. 8105.
RECOMMENDATION:

Staff recommends that the City Council approve Resolution No. 8105 rescinding Resolution No. 7489 to amend the terms and conditions for portal-to-portal compensation for Fire Department personnel responding to emergency incidents as dictated by the California Fire Assistance Agreement.
DISCUSSION:

The California Fire Assistance Agreement (CFAA) is the reimbursement mechanism for local government fire agencies responses, through the California Fire Service and Rescue Emergency Mutual Aid System. Under the CFAA, local agencies seeking reimbursement for the provision of personnel and equipment in mutual aid to other jurisdictions, are required to fully document the agency's agreement and compensation. Resolution No. 7489, adopted on March 3, 2015, provides the necessary documentation to ensure the Fire Department can apply for, and receive reimbursement for the full cost associated with the provision of mutual aid on incidents that qualify under the California Fire Assistance Agreement. 

Resolution No. 7489 includes all eligible personnel for portal-to-portal compensation except for the Deputy Chief position as that position had been previously eliminated due to budget cuts. Resolution No. 8105 will add the Deputy Chief position to be eligible for portal-to-portal compensation during mutual aid responses.

The portal-to-portal compensation concept provides for compensation for Fire personnel from the time of dispatch until the units and personnel have returned to quarters and are ready for local response. Under past and current Redlands Professional Firefighter Association, Redlands Association of Fire Management Employees, and Redlands Association of Department Directors Memorandums of Understanding (MOU) provisions, all personnel are compensated overtime based on hours worked (56-hour employees and "salaried employees" to be compensated at their regular salary compensation rate). Portal-to-portal overtime compensation or portal-to-portal regular salary compensation, is in alignment with longstanding labor agreements and is almost universally the standard among municipal fire departments providing mutual aid to other jurisdictions.  
ALTERNATIVES:

Not adopt Resolution No. 8105.
STRATEGIC PLAN:

N/A
SUBMITTED BY:
Jim Topoleski, Fire Chief

RECOMMENDED BY:
Charles M. Duggan Jr., City Manager

REVIEWED BY:
Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director

PREPARED BY:
Bruni Reyes, Management Analyst
 
  

Fiscal Impact
Fiscal Year: 2020
Revenue Generating: Y
Appropriation Required Y/N: N
Discussion:
There is no fiscal impact with the adoption of Resolution No. 8105. Adopting the resolution will allow Suppression personnel, including the Deputy Chief, to be compensated for portal-to-portal hours per their respective Memorandums of Understanding.

In addition to personnel and equipment costs, the California Fire Assistance Agreement allows reimbursement for overhead charges on all submissions for reimbursement. The overhead charge or Admin Rate, is calculated and determined annually.  The current fiscal year Admin Rate is 19%.

Fiscal Year 2020-2021 Fire Department Mutual Aid Reimbursement Revenue Budget projects revenue in the amount of $500,000. 

  
Attachments
Resolution No. 8105


    

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