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  AGENDA ITEM NO. H.3.       
Meeting Date: 06/16/2020  

SUBJECT:
Approve Resolution No. 8104 approving the destruction of certain public records (Police Chief Catren)
MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to approve Resolution No. 8104.
RECOMMENDATION:

Staff recommends that Council approve Resolution No. 8104, approving the destruction of certain public records.
DISCUSSION:
Resolution No. 6576, a resolution of the City Council of the City of Redlands Adopting Regulations Governing the Retention and Disposition of Records, was adopted by the City Council on February 20, 2007. The resolution establishes a records retention and destruction policy to meet the City’s requirements under the law and to provide staff with a thorough and useful tool to manage, retain and dispose of public records.

In accordance with Resolution No. 6576, Exhibit A Section 6.02 Approval by City Council and City Attorney is Required When Public Records Are Destroyed Without Making a Duplicate Record, an application by the Redlands Police Department requesting the destruction of public records was submitted to the City Attorney for review and has been approved by him for consideration by the City Council. A description of the records is included as Exhibit “A” to Resolution.
ALTERNATIVES:

Do not approve Resolution No. 8104.
 
STRATEGIC PLAN:

Not applicable.
SUBMITTED BY:
Christopher R. Catren, Chief of Police

RECOMMENDED BY:
Charles M. Duggan Jr., City Manager

REVIEWED BY:
Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director

PREPARED BY:
Sean Flynn, Sergeant
  

Fiscal Impact
Fiscal Year: FY 20/21
Appropriation Required Y/N: N
Discussion:
There is no additional fiscal impact resulting from the approval of this resolution. Document destruction costs are included as routine expenses in the department's budget.
Attachments
Resolution No. 8104
Exhibit A


    

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