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  12.C.       
Meeting Date: 04/07/2021  

RECOMMENDATION
Direct staff to post online agreements (with signatures) that have a value of $5,000 or more and prior significant agreements currently in effect.
DISCUSSION
Posting signed agreements on the City’s website would:
  • Allow public confirmation of Council and Staff actions
  • Provide ease of access.
As an example, Council frequently authorizes Staff to take a specific action resulting in an agreement with another party.  Signed agreements do not return to Council. 
 
Records of final agreements are maintained in digital form by the City Clerk.  They are currently accessible only through CA Public Records Act requests.
 
Recommend posting of agreements (1) authorized for signature after January 1, 2021 with a value of $5,000 or more and (2) significant prior agreements currently in effect such as:
  • Leases (Beach House, Lovers Pt. Grill, PG Adventures by the Sea, Pt. Pinos Grill, CourseCo Co.)
  • Key Service Providers (HdL, 4Leaf, City Arborist, City Engineer, LWP Operation, Street Sweeping, Tree Service)
  • Franchise Agreements (Solid Waste disposal)
Posting will enhance trust and confidence in local government.  Additional background on this topic can be found at the Institute for Local Government.
 
OPTIONS
Provide alternative direction. 
FINANCIAL IMPACT:
The fiscal impact of this effort has yet to be determined.  Staff will need to research and determine the best infrastructure to make agreements available online - whether it is through existing software that is modified, or through new software that is acquired.  With City Council direction, a scope of effort/cost required for this proposal may be returned to the City Council in time for review, consideration and potential inclusion within the proposed budget for Fiscal Year 2021-22.
  
GOAL ALIGNMENT: Not Applicable.
Attachments
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