Commissioners Court - Regular

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AI-9209 3.P.       
Meeting Date: 03/01/2018  
Approval for Health District Lab Equipment
Submitted By: Dina Chavez, Health Department
Department: Health District  

Authorize payment of $25,866.23 from FY 2016-2017 County Health District General Fund Account 3091 to reimburse the City of Corpus Christi for purchasing and paying for laboratory capital outlay equipment and installation expenses for the Health District.
In the Reformed Cooperative Agreement between the City and County for the operation of the Health District (“agreement”), on page 6 it states the Health District is to follow all City Purchasing Policies and Health District staff followed that and purchased laboratory equipment through the City processes and then billed back the County. The lab equipment was vital for the operation to conduct various patient and client testing services for Nueces County. City Purchasing Policies and Procedures do not require pre-approval for capital outlay expenses less than $50K, and therefore, we moved forward following all required City processes.
The Health District purchased lab equipment that was needed because current lab equipment was broken, could not be repaired, and had to be replaced to continue providing testing services for the citizens of Nueces County. The Health District purchased through the City, as we do for all County purchases, and charged back to the County; however, the Health District made a mistake by not reading further to page 8 of the agreement that the County requires that capital items >$1K require prior approval before purchasing them. Capital assets for both the City and the County are $5k or greater but the agreement has not been updated to reflect that amount. The County would still require pre-approval for items greater than that amount but the City does not require approval unless greater than $50K.

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