Commissioners Court - Regular


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AI-12427 2.BB.       
Meeting Date: 09/09/2020  
Authorize execution of agreement with Ergon Asphalt for IFB No. 3132-20 HFRS-2
Submitted By: Michael Robinson, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Authorize execution of agreement with Ergon Asphalt & Emulsions, Inc. for IFB No. 3132-20 HFRS-2 Emulsified Asphalt.
BACKGROUND
The contract is to furnish the Nueces County Department of Public Works with approximately seven-hundred thousand (700,000) gallons of HFRS-2 Emulsified Asphalt for a term of twelve (12) months with the option to renew. Each renewal, if mutually acceptable to the Bidder and Nueces County; will be in twelve (12) month increments, not to exceed two (2) additional years past the initial term.
 
The County reserves the right to have the materials delivered or to pick it up at the Bidder’s shipping point.  The award of this contract will be made to the Bidder who provides the lowest and best bid cost meeting specifications.  In the event this contract expires before another contract is awarded, the Contractor shall extend the contract on a month-to-month basis by mutual agreement.

A bid opening was conducted on June 23, 2020 at 2:00 PM.  Commissioners Court awarded to Ergon Asphalt & Emulsions, Inc. on July 25, 2020, Item 3.C.2.
DISCUSSION
Funded by Road & Bridge Dept. 0120 budgeted funds.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers
Attachments
IFB No. 3132-20 agreement


    

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