Commissioners Court - Regular

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AI-11556 3.F.       
Meeting Date: 01/22/2020  
CaseWorthy Professional Services Order Form and SOW
Submitted By: Lance Murphy, Information Technology
Department: Information Technology  

Approve a sole source professional services order form and statement of work (SOW) with CaseWorthy, Inc. for additional funding to finish the implementation of a Social Services client data collection system with web-portal function.
On 5/31/2017, Commissioners Court approved the purchase and implementation of the CaseWorthy client data collection system with web-portal functionality and the ability to Interface with back-end Accounting Systems. The configuration and implementation of this product has had multiple setbacks mostly due to (1) CaseWorthy project management gaps, and (2) unexpected complexities integrating required financial business processes.

Nueces County halted the implementation in May 2019 for a full review and reconciliation to determine the next steps for completing the implementation of the Social Services client data collection system.
After months of review, Nueces County and CaseWorthy have identified the absolute necessities, timelines to address the necessities, and funding needed to finish the implementation and are ready to proceed with the Commissioners Court approval. The additional funds will not be due to CaseWorthy until completion of both the client data collection system and web-portal.

Recommend approval to fund the professional services order form and statement of work in the amount of $37,375.00 paid as follows; $3,545.20 from 1921-8003 and $33,829.80 from 1240-5311.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: $37,375.00
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: 1921-8003
2: 1240-5311
Fund Transfers
CaseWorthy Order Form & SOW


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