Commissioners Court - Regular

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AI-11481 3.R.       
Meeting Date: 12/18/2019  
Approve execution of an Agreement Amendment No. 1with UniFirst, Corp. for IFB No. 3054-17 Uniform Rentals
Submitted By: Michael Robinson, Purchasing Department
Department: Purchasing Department  

Approve execution of an Agreement Amendment No. 1 with UniFirst, Corp. for IFB No. 3054-17 Uniform Rentals, Floor Mats, Shop Towels, Linens, and Scrubs.
The contract is to rent uniforms, floor mats, shop towels, linens, and scrubs for an initial term period of twenty-four (24) months with the option to renew. Each renewal, if mutually acceptable to the Bidder and Nueces County, will be in twelve (12) month increments, not to exceed three (3) additional years past the initial term.

This is the first renewal of three (3) available twelve (12) month renewals.  The vendor, UniFirst, Corp. is requesting a price escalation of 4.8%.  The contract currently allows for a price increase not to exceed 5% per Instructions to Bidders, Article II (see below).

Article II. Price Escalation/Reduction
The contract amount for goods and service will remain the same as the bid amount quoted for the initial twenty-four (24) months. Renewal unit bid prices must be confirmed no later than ninety (90) days prior to contract anniversary date. Bidder must provide proof of increase or decrease in labor, materials, insurance, etc., at the time of the renewal request. Written documentation in the form of payroll records, receipts of materials, etc., shall be submitted to the County for approval in order to substantiate the increase/decrease at least thirty (30) days prior to change. Any increase in price shall not be more than five (5%) percent.
Price Escalation
Price escalation will be considered by the Purchasing Agent when the Contractor can show cause substantiating the need for an increase. The Contractor will be required to furnish a certified statement or affidavit which states that the increase represents the costs for items only by submitting evidence from the suppliers which details the pricing changes, the effective date for the change and any other information requested by the Purchasing Agent to verify the price change.
If approved by the Commissioners Court, a properly executed contract modification must be signed by the Contractor and the County to reflect the price change and the effective date for the change. Original bid prices are in effect until the modification has been fully executed and released by the Contractor unless the modification specifies an effective date for the agreed upon price change.

Cost is paid by the user departments. Form 1295 Certificate No. 2019-566494 was received. Debarment Statement and HB 89 Verification Form attached.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
Fund Transfers
IFB 3054-17 Agreement Amendment No. 1


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