Commissioners Court - Regular

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AI-11242 3.F.       
Meeting Date: 11/20/2019  
Amendment No. 1 with Gulf Coast Paper Co. for IFB 3083-18 Copy Paper, Computer Paper, etc.
Submitted By: Michael Robinson, Purchasing Department
Department: Purchasing Department  

Approve execution of Amendment No. 1 with Gulf Coast Paper Co. for IFB 3083-18 Copy Paper, Computer Paper, NCR Paper, and Envelopes.
Sealed bids were received for furnishing copy paper (white and colors), computer paper, NCR paper, and envelopes for the County. The term of this contract will be for twelve (12) months and may be renewed for an additional twelve (12) month period, by mutual agreement of the parties. Contract may be terminated by either party for any reason by giving sixty (60) days written notice of intent to terminate. Items will be awarded on a lowest unit price basis and awarded item by item or on a total basis, whichever is deemed most advantageous to the County.

Original contract was awarded to Gulf Coast Paper, Co.  This is the first renewal of one (1) available twelve (12) month period.  Per the terms of the original Agreement, in Article I, the unit bid prices for renewal period shall be re-determined at the beginning of the renewal period.  This renewal contains a re-determined amount as attached in Exhibit A for the beginning of renewal period.  The net impact of all individual line item changes including both increases and decreases is a net increase of $2,004.25 in total annual estimated costs.
Purchase orders are issued through the Supply Room and paid by the user departments. Form 1295 Certificate No. 2019-560634 was received. Debarment Statement and HB 89 Verification attached.

Budget Information
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Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
Fund Transfers
Amendment No. 1


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