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MINUTES
WATER UTILITY COMMISSION
SPECIAL SESSION
November 12, 2019
HOPI CONFERENCE ROOM
11000 N. LA CAÑADA DRIVE
             
SPECIAL SESSION AT OR AFTER 5:00 PM
             
CALL TO ORDER - Chair McMillan called the meeting to order at 5:02 p.m.
             
ROLL CALL
Present: Byron McMillan, Chair  
  Anne Campbell, Vice Chair  
  Chuck Hollingsworth, Commissioner  
  Charlie Hurt, Commissioner  
  Robert Milkey, Commissioner  
  Winston Tustison, Commissioner  
  Rick Reynolds, Commissioner  
Staff Present: Peter A. Abraham, P.E., Water Utility Director
Shirley Kiel, Water Utility Administrator
Mary Rallis, CPA, Water Utility Administrator
Lee Jacobs, P.E., C.P.M., Engineering Manager
             
Mr. Abraham introduced and welcomed new Water Utility Administrator Mary Rallis and provided and overview of her background.

CALL TO AUDIENCE - No speakers.
             
SPECIAL SESSION AGENDA
             
1. REVIEW AND APPROVAL OF THE OCTOBER 14, 2019 REGULAR SESSION MEETING MINUTES
  Motion by Vice Chair Anne Campbell, seconded by Commissioner Charlie Hurt to approve the October 14, 2019 minutes as written.
  Vote: 7 - 0 Carried
             
2. CENTRAL ARIZONA PROJECT (CAP) PRESENTATION BY CAP COMMUNICATION REPRESENTATIVE MITCH BASEFSKY
  Mr. Abraham introduced Mr. Basefsky and provided an overview of his background.

Mr. Basefsky reviewed the following:
- Colorado River basics
- Stakeholders in the Colorado River
- Major Colorado River reservoirs
- "Law of the River"
- Colorado River Compact
- Boulder Canyon Project Act
- Mexican Water Treaty
- The Colorado River allocations and flow
- Colorado River Basin Project Act
- CAWCD governance
- Pima County Board Members
- Mexico Treaty "Minutes" in 2010, 2012 and 2018
- Lake Mead & Lake Powell status
- Probability of shortage
- CAWCD budget process, general fund sources and revenue uses
- Key assumptions
- Base Case: water volumes and preliminary 2019-24 rates
- Costs and benefits of Drought Contingency Plan
- Next steps

Discussion ensued amongst the Commission and staff regarding CAP.
             
3. UPDATE ON WATER RATES ANALYSIS

Ms. Kiel reported the reclaimed cost allocation study is in the final stages. The Finance Subcommittee was briefed on the current information. The Commission will receive an update in January. Staff will be developing rate scenarios pending the final reclaimed allocation. The budget process schedule will likely be later than usual this year which will affect the water rate schedule. The updated schedule will be shared with the Commission when it is available.
             
4. DISCUSSION AND POSSIBLE ACTION REGARDING CANCELLATION OF THE DECEMBER WATER UTILITY COMMISSION MEETING
  Motion by Commissioner Winston Tustison, seconded by Vice Chair Anne Campbell to cancel the December Water Utility Commission meeting.
  Vote: 7 - 0 Carried
             
5. DISCUSSION AND POSSIBLE ACTION TO RESCHEDULE THE MONDAY, JANUARY 13TH MEETING TO TUESDAY, JANUARY 7TH
  Motion by Commissioner Robert Milkey, seconded by Commissioner Charlie Hurt to reschedule the January 13th Water Utility Commission meeting to Tuesday, January 7th. 
  Vote: 7 - 0 Carried
             
6. UPDATE AND DISCUSSION ON TOWN POLICIES WITH RESPECT TO TOWN BOARDS AND COMMISSIONS

Mr. Abraham recalled questions asked by the Commission at the last meeting regarding the policies. Mr. Abraham met with the Town Attorney and reviewed these questions.

Mr. Abraham presented the Town Attorney's responses.

Discussion continued amongst the Commission and staff regarding the policies.

Chair McMillan suggested moving forward for now and if concerns arise with the policies, the Commission can discuss this topic again in the future.
             
7. TOWN COUNCIL MEETINGS/COMMUNICATIONS

Councilmember Piña stated that all items in her report are public knowledge.

Councilmember Piña reviewed the following: Economic Development joined Sun Corridor to promote the biotech industry in Oro Valley; U of A Veterinary school ribbon cutting; Discussion on golf financing options at November 20th Special Session; State Land interested in 880 acres at La Cholla and Tangerine; La Cañada roundabout on schedule and Police Chief recruitment process
             
8. SUBCOMMITTEE/COMMISSIONER REPORTS
             
A. FINANCE SUBCOMMITTEE - Chair Tustison said we are in the middle of the rates analysis process and it seems this year we are dealing with twice as many variables as usual.
             
B. WATER RESOURCES AND CONSERVATION SUBCOMMITTEE - Chair Campbell reported the next meeting is scheduled for December 16th.
             
9. DIRECTOR'S REPORT
  Mr. Abraham reviewed the upcoming meeting and event dates.
             
10. RECOGNITION OF OUTGOING WATER UTILITY COMMISSION VICE CHAIR ANNE CAMPBELL

Chair McMillan, members of the Commission and staff recognized and thanked Vice Chair Campbell for her years of service and dedication to the Commission and the Water Resources and Conservation Subcommittee.
             
FUTURE AGENDA ITEMS - No items discussed.
             
CALL TO AUDIENCE - No speakers.
             
ADJOURNMENT
  Motion by Commissioner Robert Milkey, seconded by Vice Chair Anne Campbell to adjourn the meeting at 6:54 p.m.
  Vote: 7 - 0 Carried
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Water Utility Commission of Oro Valley, Arizona held on the 12th day of November, 2019.  I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 12th day of November, 2019.
 

___________________________
Danielle Tanner
Senior Office Specialist

    

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