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MINUTES
HISTORIC PRESERVATION COMMISSION
REGULAR SESSION
September 9, 2019
HOPI CONFERENCE ROOM
11000 N. LA CAÑADA DRIVE
             
REGULAR SESSION AT OR AFTER 5:00 PM
             
CALL TO ORDER

Chair Huff called the meeting to order at 5:00 p.m.
             
ROLL CALL
Present: Dan Huff, Chair  
  Dan Biel, Vice Chair  
  Michael Wilson, Commissioner  
  Steve Hannestad, Commissioner  
  Gail Munden, Commissioner  
Absent: Susan Kalasunas, Commissioner
  Timothy Bohen, Commissioner
Staff Present: Lynanne Dellerman, Recreation Manager
Steve Solomon, Town Council Liaison
Attendees: Gary Cohen, Attorney for the Town
             
CALL TO AUDIENCE

There were no speaker requests.
             
COUNCIL MEMBER LIAISON REPORT/COMMENTS

Council Liaison Solomon did not have any updates.
             
INFORMATIONAL ITEMS (this item is for report/comments only, no discussion is allowed)
  1. Current information about Historic Preservation for Commissioners
    There were no updates.
     
  2. Report from Oro Valley Historical Society President
    Roxy Johnson, the Oro Valley Historical Society President spoke about the Fundraising the Society continues to do throughout the year.
     
  3. Report from Gail Munden, HPC liaison to the Oro Valley Historical Society 
    There were no updates.
             
REGULAR SESSION AGENDA
             
1. REVIEW AND APPROVAL OF THE JUNE 3, 2019 REGULAR SESSION MEETING MINUTES
  Motion by Commissioner Gail Munden, seconded by Commissioner Michael Wilson to approve the meeting minutes as written.
  Vote: 5 - 0 Carried
             
2. DISCUSSION AND PRESENTATION BY DAN ADAMS REGARDING IDEAS FOR FUTURE USAGE OF PROCTOR / LEIBER HOUSE
  Dan Adams presented a power point presentation with regard to Steam Pump Ranch improvements and funding for them. Dan Adams says that with improvements we may see profit going forward. Commissioners asked questions regarding funding and how it would take place. Dan discussed possible lease options.
 
 
             
3. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE STAFF RECOMMENDED PRIORITIZATION OF THE  FY19/20 STEAM PUMP RANCH CAPITAL IMPROVEMENTS
  One blue card was presented with regard to this item. Twink Monard read a letter from Paul Loomis that was meant for the Historical Preservation Commission members. The letter stated that Mr. Loomis would like the staff to use the approved funds for the safety and restoration of the Pusch House. Gail Munden agrees with the recommendations in Paul Loomis’s letter. She states that the Pusch house needs to be finished. Dan Biel ask questions regarding the fire code and if we have a plan for fire protection at the Ranch.
 
Steve Hannasted moves to go against staff recommendation for allocation of CIP funds for the ranch. Steve states that he has museum experience and that we must have fire protection and a security system before moving forward with anything else at the Ranch.
 
Kristy Diaz- Trahan explains that the core values of the Historic Preservation Committee are to preserve the property and not let it deteriorate. Dan Huff asks how many years it might be before we can start storing borrowed artifacts at the Ranch. Kristy Diaz-Trahan says that we need to continue restoration and stabilization of the Carlos house.
 
Lynanne Dellerman talks about stabilization done in 2015 and that really only lasts one year. It is of utmost importance that we keep up with the need. Dan Huff explains that he realizes how hard it is to get movement with regard to funds. He states that more funds mean a big impact on structures at the Ranch.
 
Michael Wilson asks if there is a possibility to do both improvements and restoration. Kristy Diaz-Trahan sates that there are not enough funds.  Dan Biel talks about fire protection and how we could fundraise to be able to make it happen. Kristy Diaz-Trahan states that the Historic Preservation Commission is a nonprofit, and they do not fundraise.
  Motion by Commissioner Steve Hannestad, seconded by Commissioner Gail Munden
  Vote: 5 - 0 Carried
 
Other: Commissioner Susan Kalasunas (ABSENT)
  Commissioner Timothy Bohen (ABSENT)
             
4. LOCAL REGISTRY PROJECT UPDATE BY LYNNANNE DELLERMAN
  Lynanne Dellerman provided a report based on the local registry project consisting of the three mid-century modern neighborhoods in Oro Valley: Shadow Mountain Estates, Oro Valley Country Club Estates and Suffolk Hills.

A report based on potentially nominating three homes into the local registry of Historical Places.
             
5. DISCUSSION AND POSSIBLE ACTION REGARDING ADOPTION OF THE STAFF RECOMMENDED TOPICS FOR THE WILLIAM ADLER WRITING CONTEST, INCLUDING THE RECOMMENDED TIMELINE FOR IMPLEMENTATION
  Lynanne Dellerman reviewed the different essay questions, and the members voted on their top 3 choices.  The essay questions that will be utilized will be: 1) How do you predict wildlife populations will change in Oro Valley in 20 years? 2) Who is Francisco Romero? Where did he settle and what challenges did he and his family encounter? Consider food, clothing, shelter, water, and threats to their safety. 3) Describe the shape of the Hohokom ball court its probable uses and how you think the game(s) may have been played. What activities, real or fictional, use a similar type of ball field? Describe an activity you would do in a similar area.
  Vote: 5 - 0 Carried
 
Other: Commissioner Susan Kalasunas (ABSENT)
  Commissioner Timothy Bohen (ABSENT)
             
6. DEPARTMENT REPORT
 
  1. Projects completed at SPR at the end of FY 18/19
    1. Roof repaired on BBQ
    2. Almost done with Chicken coops. Tin roof going up now.
      1. Will complete the adobe sections with workshops soon
    3. Finished the block and brought in dust mitigation soil around the Farmers Market Ramada
    4. Created a block walkway and planted trees in P/L back yard
      1. Grass will be added soon
    5. Brought in Electric panel to area near bunk houses
    6. Took down a rotten tree and planted a new one in Front of P/L house
    7. Ordered railroad ties to adjust parking area
      1. To be done after haunted hayrides
    8. Design documents completed for Garage utilizing specifications from the Historical Society to meet their needs for an office, labs and meeting space.
  2. We have several special events coming up at Steam Pump Ranch
    1. Monster Mash – Oct 4th 4 to 9 p.m.
    2. Haunted Hayrides - Oct 4, 6 to 9 p.m. and Oct 5, 11, 12 & 18 5 to 9 p.m.
    3. 2nd Saturday with Hands on Archaeology and the Historical Society tours – Oct 12, 9 a.m.-1 p.m.
    4. Friday night Concert - Nov 1, 6:30 – 9 p.m.
    5. Historical Society Christmas Market Nov 9 – Dec 21
We need volunteers for the Monster Mash and Haunted Hayrides
  1. Monster Mash – Oct 4th 4 to 9 p.m.
    1. We need volunteers to arrive at least on hour prior so we can train and explain. Being dressed up is a plus.
  2. Haunted Hayrides - Oct 4, 6 to 9 p.m. and Oct 5, 11, 12 & 18 5 to 9 p.m.
    1. If they would enjoy helping us with the hayrides we need people to arrive by 3 on the 4th and by 3:30 for any first time folks and 4:14 if they have not helped before.
             
FUTURE AGENDA ITEMS

There were no items brought forth. The next Historic Preservation Commission meeting is tentatively scheduled for Monday, October 7, 2019 at 5:00 p.m.
             
ADJOURNMENT
  Motion by Chair Dan Huff, seconded by Vice Chair Dan Biel to adjourn the meeting.
  Vote: 5 - 0 Carried
 
Other: Commissioner Susan Kalasunas (ABSENT)
  Commissioner Timothy Bohen (ABSENT)
  Chair Huff adjourned the meeting at 6:23 p.m.
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Historic Preservation Commission of Oro Valley, Arizona held on the 9th day of September, 2019.  I further certify that the meeting was duly called and held and that a quorum was present.

Dated this _____ day of ____________________, 2019.
 

___________________________
Casey Wilson
Senior Office Specialist

    

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