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MINUTES
WATER UTILITY COMMISSION
REGULAR SESSION
August 12, 2019
HOPI CONFERENCE ROOM
11000 N. LA CAÑADA DRIVE
             
REGULAR SESSION AT OR AFTER 5:00 PM
             
CALL TO ORDER - Vice Chair Campbell called the meeting to order at 5:00 p.m.
             
ROLL CALL

(Commissioner Tustison arrived at 5:21 p.m.)
Present: Anne Campbell, Vice Chair  
  Charlie Hurt, Commissioner  
  Robert Milkey, Commissioner  
  Winston Tustison, Commissioner  
  Richard Reynolds, Commissioner  
  Chuck Hollingsworth, Commissioner  
Absent: Byron McMillan, Chair
Staff Present: Peter A. Abraham, P.E., Water Utility Director
Shirley Kiel, Utility Administrator
Lee Jacobs, P.E., C.P.M., Engineering Division Manager
Adam Pence, Water Quality Lead Operator
Rhonda PiƱa, Town Council Liaison
             
CALL TO AUDIENCE - Resident John Isenberger spoke on the Oro Valley Water Utility's reclaimed water rates.
             
REGULAR SESSION AGENDA
             
1. REVIEW AND APPROVAL OF THE JUNE 10, 2019 REGULAR SESSION MEETING MINUTES
  Motion by Commissioner Charlie Hurt, seconded by Commissioner Chuck Hollingsworth to approve the June 10, 2019 minutes as written.
  Vote: 4 - 0 Carried
             
2. DISCUSSION ON THE ORO VALLEY WATER UTILITY WATER QUALITY BACKFLOW PREVENTION PROGRAM
 
Water Quality Lead Operator Adam Pence reviewed the following:
  • Responsibilities of the Water Quality and Backflow section
  • Regulatory agencies
  • EPA sampling requirements
  • Non-regulated sampling
  • Monitoring changing rules
  • 2018 Consumer Confidence reporting
  • Backflow prevention program
  • Compliance monitoring
     
Discussion ensued amongst the Commission and staff regarding item # 2.
             
3. FINANCE SUBCOMMITTEE MEMBERSHIP DISCUSSION AND POSSIBLE ACTION
  Mr. Abraham explained the limit of three members per commission subcommittee. No meetings have occurred since the election of four members and this is a proactive measure.

Rick Reynolds offered to step down from the Finance Subcommittee this year. He hopes to join next year. 
             
4. TOWN COUNCIL MEETINGS/COMMUNICATIONS

Councilmember Piña reported on the following: Peter Abraham awarded Best Manager; State Land annexation on hold; Town Administrative Services Director/CFO Stacey Lemos resignation; internal/external recruitment for Police Chief; staff directed to hire landscape architect to determine golf course repurposing options.
             
5. SUBCOMMITTEE/COMMISSIONER REPORTS
             
A. FINANCE SUBCOMMITTEE - Commissioner Tustison had no report.
             
B. WATER RESOURCES AND CONSERVATION SUBCOMMITTEE

Vice Chair Campbell reported that the group met last week to discuss action items for the Subcommittee. They determined the following tasks: 1) create a welcome kit for new residents 2) reduce outdoor water usage and 3) research usage for potential excess reclaimed water.

The group will meet in September or October.
             
6. STAFF REPORT
             
A. FINANCIAL REPORT
 
  Ms. Kiel reported on the following financials as of June 30, 2019:
  • Budget to actual revenue comparisons for potable, reclaimed, GPF and service fees
  • Budget to actual expense comparisons for personnel, Administration, Water Resources and operations
  • Budget to actual comparisons for capital projects and debt service
  • Customer service update
             
B. WATER SUPPLY AND USAGE REPORT
  Mr. Abraham presented the water production information for the Countryside and Oro Valley service areas. 
             
C. CAPITAL PROJECTS
  Mr. Jacobs reviewed the following projects: Oracle and Hardy wheeling station; High Mesa Hydropneumatic tank replacement; MAG meter wells and boosters; Nakoma Sky production well; La Reserve PRV station; backflow retrofit of fire protection systems; operations office improvements; valve replacement program; well upgrades and improvements; La Cholla widening and water modifications; and the Northwest Recharge and Recovery Delivery System.
             
7. DIRECTOR'S REPORT
  Mr. Abraham reviewed the following: 
  • Upcoming meetings
  • Upper Colorado Basin snowpack comparisons from 2016 through July 31, 2019
  • Lake Powell water levels for the past five years
  • Reclaimed water costs and clarification
             
A. UPCOMING MEETINGS
             
B. WATER NEWS
             
FUTURE AGENDA ITEMS - No items discussed.
             
CALL TO AUDIENCE - No speakers.
             
ADJOURNMENT
  Motion by Commissioner Charlie Hurt, seconded by Commissioner Robert Milkey to adjourn the meeting at 6:21 p.m.
  Vote: 5 - 0 Carried
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Water Utility Commission of Oro Valley, Arizona held on the 12th day of August, 2019.  I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 12th day of August, 2019.
 

___________________________
Danielle Tanner
Senior Office Specialist

    

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