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MINUTES
PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM
REGULAR SESSION
July 21, 2020
ONLINE ZOOM MEETING
             
REGULAR SESSION AT OR AFTER 2:00 PM
             
CALL TO ORDER

Chair Gephart called the meeting to order at 2:09 p.m.
             
ROLL CALL
Present: David Gephart, Chair  
  Carmen Trevizo, Member  
  Roger Reynolds, Member  
  Katherine Beck, Member  
Absent: Richard Tracy, Member
Staff Present: Carrie Rowley, Local Board Secretary
Judith Boros, Human Resources Director
Attendees: Thomas Benavidez, Local Board Attorney
             
CALL TO AUDIENCE

Chair Gephart opened the call to audience. No comments were received.
             
Notice of Possible Executive Session
Pursuant to ARS § 38-431.03 (A), the Board may vote to convene in executive session to discuss or
consider confidential records exempt by law from public inspection, and/or to consult with the Board’s
attorney for legal advice and to consider the Board’s position and to instruct the Board’s attorney
regarding its position in contemplated litigation regarding Agenda Item(s) 5. The Board will take action on
this item in open session.
             
REGULAR SESSION AGENDA
             
1. REVIEW AND APPROVAL OF THE MAY 22, 2020 REGULAR SESSION MEETING MINUTES
  Members reviewed the minutes as written with no further discussion.
  Motion by Member Katherine Beck, seconded by Member Carmen Trevizo to approve the May 22, 2020 regular session minutes.
  Vote: 4 - 0 Carried
 
Other: Member Richard Tracy (ABSENT)
             
2. ACKNOWLEDGEMENT OF ELECTION TO THE PSPRS LOCAL BOARD FOR OFFICER ROGER REYNOLDS EFFECTIVE JUNE 1, 2020 FOR A TERM OF FOUR YEARS
  Members reviewed the election results and Member Beck congratulated Member Reynolds on his election.
  Motion by Member Carmen Trevizo, seconded by Member Katherine Beck to acknowledge the election of Officer Roger Reynolds as a Member of the Public Safety Personnel Retirement System Local Board effective June 1, 2020.
  Vote: 4 - 0 Carried
 
Other: Member Richard Tracy (ABSENT)
             
3. APPLICATION FOR RETIREMENT FROM DROP FOR WENDY DAVIS EFFECTIVE SEPTEMBER 1, 2020
  Members reviewed the application with no further discussion.
  Motion by Member Carmen Trevizo, seconded by Member Roger Reynolds to approve the retirement from DROP for Wendy Davis effective September 1, 2020.
  Vote: 4 - 0 Carried
 
Other: Member Richard Tracy (ABSENT)
             
4. APPLICATION TO ENTER DROP FOR DEAN NESBITT EFFECTIVE JULY 24, 2020
  Members reviewed the application with no further discussion.
  Motion by Member Carmen Trevizo, seconded by Member Roger Reynolds to approve the application to enter DROP for Dean Nesbitt effective July 24, 2020.
  Vote: 4 - 0 Carried
 
Other: Member Richard Tracy (ABSENT)
             
5. NEW MEMBERSHIP APPROVAL AND REVIEW FOR POSSIBLE PRE-EXISTING CONDITIONS FOR NEW OFFICERS MONIQUE DUDLEY, JOSHUA KLAUS, VANESSA MOLINA, AND CORRIE WARD; ALL WITH A HIRE DATE OF JULY 13, 2020 AND AN EFFECTIVE MEMBERSHIP DATE OF OCTOBER 11, 2020
  Members reviewed the applications and attachments. Member Trevizo requested additional time to re-review the attachments before moving forward. Member Trevizo asked if each named individual is a separate motion. Secretary Rowley provided a brief explanation of previous meeting processes, including entering Executive Session if needed. Secretary Rowley confirmed the Board may move to approve all named individuals in one motion, or make separate motions for each individual based on the Board's findings. Members indicated they were comfortable with their review of the attachments. There were no motions to enter Executive Session and no further discussion required.
  Motion by Member Carmen Trevizo, seconded by Member Katherine Beck to approve the memberships for Monique Dudley, Joshua Klaus, Vanessa Molina, and Corrie Ward with a hire date of July 13, 2020 and an effective membership date of October 11, 2020 without pre-existing condition.
  Vote: 4 - 0 Carried
 
Other: Member Richard Tracy (ABSENT)
             
6. FISCAL YEAR 2020-2021 REVIEW OF LOCAL BOARD RECURRING MEETING SCHEDULE

Secretary Rowley provided new Board Members with an overview of the recurring schedule of the third Friday of every other month. Secretary Rowley explained the schedule was established to assist personnel in coordinating their retirement and other benefit effective dates with Local Board approval. Local Board approval is a requirement of the Public Safety Personnel Retirement System. With a new Chair and two new Board Members, Ms. Rowley requested feedback as to the availability of Board Members under the present schedule. It was determined an adjustment may be needed as to the day of the week. Ms. Rowley will research alternate days and coordinate with the Local Board Members. Any recurring schedules are tentative and may be canceled or rescheduled as needed. This agenda item was for discussion only, with no formal action required.
             
FUTURE AGENDA ITEMS

Rehearing for Dan Smith, pending ability to hold the hearing in person.
             
ADJOURNMENT
  Motion by Member Roger Reynolds, seconded by Member Carmen Trevizo to adjourn the meeting at 2:32 p.m.
  Vote: 4 - 0 Carried
 
Other: Member Richard Tracy (ABSENT)
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Public Safety Personnel Retirement System Board of Oro Valley, Arizona held on the 21 day of July, 2020.  I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 22 day of July, 2020.
 

___________________________
Carrie Rowley
Local Board Secretary

    

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