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  MINUTES
ORO VALLEY TOWN COUNCIL
REGULAR, STUDY AND SPECIAL SESSION
JULY 1, 2020
ONLINE ZOOM MEETING
             
REGULAR SESSION AT OR AFTER 5:30 PM
             
CALL TO ORDER
  Mayor Winfield called the meeting to order at 5:30 p.m.
             
ROLL CALL
Present: Joseph C. Winfield, Mayor  
  Joyce Jones-Ivey, Councilmember  
  Josh Nicolson, Councilmember  
  Rhonda Piña, Councilmember  
  Bill Rodman, Councilmember  
  Steve Solomon, Councilmember  
Absent: Melanie Barrett, Vice-Mayor
  Vice-Mayor Barrett joined the meeting after Roll Call. 
             
EXECUTIVE SESSION - Pursuant to A.R.S. §38-431.03 (A)(3),(4), (7) to instruct its representatives about the acquisition, purchase, sale or lease of real property within the Town limits, and/or receive legal advice thereon, and/or to discuss, consult on, and consider its position the above described matter
  Motion by Mayor Joseph C. Winfield, seconded by Councilmember Steve Solomon to amend the agenda by combining Executive Session item #1A with the first Executive Session item scheduled for 5:30 p.m. and to strike Study Session item #3 and immediately go to Special Session agenda item #1.
  Vote: 7 - 0 Carried
  Mayor Winfield announced that the following staff members would be joining Council in the Executive Session:Town Attorney Gary Cohen, Legal Services Director Tobin Sidles, Town Manager Mary Jacobs, Assistant Town Manager Chris Cornelison and Town Clerk Mike Standish. 
  Motion by Mayor Joseph C. Winfield, seconded by Councilmember Bill Rodman to go into Executive Session 1. Pursuant to A.R.S. §38-431.03 (A)(3),(4), (7) to instruct its representatives about the acquisition, purchase, sale or lease of real property within the Town limits, and/or receive legal advice thereon, and/or to discuss, consult on, and consider its position the above described matter, 2. Pursuant to A.R.S. §38-431.03 (A)(3), (4) for Legal advice on the matters related to a possible agreement with 1) the Canada Hills Community Association/Canada Hills Master Community Association and/or 2) The Villages of La Canada Master Association generally about financial contributions to Town golf operations and/or to discuss, consult on, and consider its position on the above described agreement.
  Vote: 7 - 0 Carried
             
RECONVENE THE REGULAR SESSION AT OR AFTER 6:00 PM
             
CALL TO ORDER
  Mayor Winfield called the Regular Session to order at 6:43 p.m.
             
ROLL CALL
  Present:            Joseph C. Winfield, Mayor
                          Melanie Barrett, Vice-Mayor
                          Joyce Jones-Ivey, Councilmember
                          Josh Nicolson, Councilmember
                          Rhonda Piña, Councilmember 
                          Bill Rodman, Councilmember
                          Steve Solomon, Councilmember
             
PLEDGE OF ALLEGIANCE
  Councilmember Nicolson recited the Pledge of Allegiance. 
             
UPCOMING MEETING ANNOUNCEMENTS
  Town Clerk Mike Standish announced the upcoming Town meetings.
             
COUNCIL REPORTS
  Councilmember Solomon reported about several acts of kindness, compassion and professionalism recently displayed by the Oro Valley Police Department. 

Coucilmember Rodman reported that he and several other Councilmembers had participated in the Drive for the Blue event on Monday, June 22nd at 5:03 p.m. This event encouraged citizens to show support for their local Police Department by honking their vehicle horn as they passed by the Oro Valley Police Station. 
             
TOWN MANAGER'S REPORT
  Town Manager Mary Jacobs provided the following information and updates during the Town Manager's Report:
 
  • Updated Executive Order from Governor Ducey requiring the re-closing of the Community and Recreation Center effective 7-1-20.
  • Recognized Parks and Recreation staff for the operation of Oro Valley Camp Cloud
  • 75% response rate from Oro Valley residents for the 2020 Census
  • Continued gratitude and thanks to First Responders for their assistance with the Big Horn fire
  • Recognized the Town's leadership team for their diligence and dedication regarding budget adeptness as a result of the COVID-19 pandemic
  • Oro Valley's July 4th fire works display was canceled due to the COVID-19 pandemic and social distancing requirements
  • Ms. Jacobs wished everyone a very happy and safe 4th of July
  Mayor Winfield acknowledged Oro Valley residents for their diligence with wearing a mask, social distancing and following CDC guidelines. 

Mayor Winfield provided the procedures for participation in the Town Council's Regular, Study and Special Session Zoom meeting.
             
ORDER OF BUSINESS
  The agenda was previously amended by motion, before the Executive Session, and combined Executive Session item #1A with the first Executive Session item scheduled for 5:30 p.m. and struck Study Session item #3 to immediately go to Special Session agenda item #1.
             
INFORMATIONAL ITEMS
  There were no Informational Items.
             
CALL TO AUDIENCE
  Oro Valley resident Patricia Trainor voiced her concerns about a proposed rezoning at Oracle Road and Suffolk Drive. 

Oro Valley resident Gary Bagnoche voiced his concerns regarding a proposed rezoning at Oracle Road and Suffolk Drive. 
  Councilmember Piña inquired if the applicant would be involved in future conversations with the HOA members for Oracle Road and Suffolk Hills.
  Councilmember Piña left the meeting due to technical difficulties.
             
PRESENTATIONS
             
1. Introduction of new Oro Valley police officers by Chief Riley
  Oro Valley Police Chief Kara Riley introduced the following new Oro Valley Police Officers. 

Austin Grijalva
Brianna Fisher
Jose Sanchez
             
CONSENT AGENDA
  Councilmember Piña rejoined the meeting.
             
A. Minutes - June 3, June 10 and June 17, 2020
             
B. Resolution No. (R)20-32, authorizing and approving an Intergovernmental Agreement (IGA) between the Town of Oro Valley and the Pima County Jail to provide officer coverage and access to a video link at the jail for video proceedings between the jail and the Court
             
C. Request for approval of a Conceptual Architecture request for a new multi-purpose building at Pusch Ridge Christian Academy
  Motion by Mayor Joseph C. Winfield, seconded by Councilmember Bill Rodman to approve Consent Agenda items (A) - (C). 
  Vote: 7 - 0 Carried
             
REGULAR AGENDA
             
1. MATTERS RELATED TO A POSSIBLE AGREEMENT WITH 1) THE CANADA HILLS COMMUNITY ASSOCIATION/CANADA HILLS MASTER COMMUNITY ASSOCIATION AND/OR 2) THE VILLAGES OF LA CANADA MASTER ASSOCIATION GENERALLY ABOUT FINANCIAL CONTRIBUTIONS TO TOWN GOLF OPERATIONS

A. EXECUTIVE SESSION (IF DESIRED OR DEEMED NECESSARY) - PURSUANT TO A.R.S. §38-431.03 (A)(3), (4) FOR LEGAL ADVICE ON THE ABOVE DESCRIBED AGREEMENT AND/OR TO DISCUSS, CONSULT ON, AND CONSIDER ITS POSITION ON THE ABOVE DESCRIBED AGREEMENT

B. DISCUSSION AND POSSIBLE ACTION ON THE ABOVE DESCRIBED AGREEMENT
  Motion by Mayor Joseph C. Winfield, seconded by Councilmember Joyce Jones-Ivey to reject the current proposed contribution agreement between the Town and the Canada Hills Community Association and the Villages of La Canada Master Association and direct the Town Manager and Legal Services Director Tobin Sidles to continue efforts through July 13th, 2020, to negotiate an agreement with the two HOA's that complies with the instructions received by Legal Services Director Tobin Sidles during the Council's Executive Session on July 1st, 2020 and that if such an agreement with one or both of the HOAs' is timely reached, the Town Manager is authorized to enter into said agreement. 
 
Other: Vice-Mayor Melanie Barrett (ABSENT)
  Discussion ensued amongst Council and staff regarding the motion on the table. 
  Motion by Councilmember Bill Rodman, seconded by Councilmember Joyce Jones-Ivey to amend the main motion and to continue agenda item #1B to the next Regular Town Council meeting scheduled for July 15, 2020.
 
Other: Vice-Mayor Melanie Barrett (ABSENT)
  Discussion ensued amongst Council and staff regarding the amendment to the main motion. 
  Motion by Councilmember Bill Rodman, seconded by Councilmember Joyce Jones-Ivey to amend the main motion and to continue agenda item #1B to the next Regular Town Council meeting scheduled for July 15, 2020. 
  Vote: 7 - 0 Carried
  Motion by Councilmember Bill Rodman, seconded by Councilmember Joyce Jones-Ivey to continue item #1B to the next Regular Town Council meeting scheduled for July 15, 2020.
  Vote: 7 - 0 Carried
             
FUTURE AGENDA ITEMS
  No future agenda items were requested.
             
ADJOURNMENT OF THE REGULAR SESSION
  Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to adjourn the Regular Session at 7:24 p.m.
  Vote: 7 - 0 Carried
             
STUDY SESSION
             
CALL TO ORDER
  Mayor Winfield called the Study Session to order at 7:24 p.m.
             
STUDY SESSION AGENDA
             
1. PRESENTATION AND DISCUSSION REGARDING THE ORO VALLEY PRIMARY EMPLOYER INCENTIVE PROGRAM
  Economic and Development Director JJ Johnston presented Study Session item #1 and included the following:
 
  • Purpose of Proposed Primary Incentive Program
  • Economic Development Defined
  • Communities Need Economic Stability
  • What are Primary Employers
  • Economic Impact
  • Economic Impact (cont.)
  • Targeted Technologies
  • Local Primary Employers
  • Targeted Industries
  • Why New Competitive Tools Needed
  • Incentives Offered in Region
  • Summary of Potential Incentives
  • Summary of Potential Incentives (cont.)
  • Primary Employer Qualifications
  • Reimbursement Amounts
  • Proposed Process
  • Summary
  The following individuals spoke in support of Study Session Item #1.

Economic Development Director for Pima County John Moffatt
Oro Valley resident and President and CEO of the Greater Oro Valley Chamber of Commerce Dave Perry

Discussion ensued amongst Council and staff regarding Study Session item #1.
  Mayor Winfield recessed the meeting at 8:42 p.m.

Mayor Winfield reconvened the meeting at 8:52 p.m.
             
2. PRESENTATION AND DISCUSSION REGARDING THE TOWN OF ORO VALLEY'S PROPOSED ANNEXATION STRATEGY
  Strategic Initiatives Manager Amanda Jacobs started the presentation of Study Session item #2 and included the following:
 
  • Proposed Annexation Strategy - Overview

Chief Civil Deputy Town Attorney Joe Andrews continued the presentation and included the following:
 
  • What is Annexation
  • Contiguity - ARS § 9-471.H
  • Size and Shape -ARS § 9-471.K
  • What Can be Annexed? Unincorporated County Only
  • What Cannot be Annexed? Create County Island
  • Petitions

Ms. Amanda Jacobs continued the presentation of Study Session item #2 and included the following:
 
  • Annexation History
  • Update 2003 Annexation Policy
  • Annexation Criteria
  • Proposed Annexation Strategy
  • Priority Area 2: Near - Term
  • Priority Area 3: Mid - Term
  • Priority Area 4: Long - Term
  • Annexation Tools
  • Next Steps
  • Questions

Discussion ensued amongst Council and staff regarding the proposed Oro Valley annexation strategy
             
3. DISCUSSION REGARDING THE TOWN'S FISCAL YEAR 2020/21 BUDGET
  This item was struck from the Study Session agenda and will be discussed during Special Session Agenda item #1. 
             
ADJOURNMENT OF THE STUDY SESSION
  Mayor Winfield adjourned the Study Session at 9:23 p.m.
             
SPECIAL SESSION
             
CALL TO ORDER
  Mayor Winfield called the Special Session to order at 9:24 p.m.
             
SPECIAL SESSION AGENDA
             
1. DISCUSSION AND POSSIBLE ACTION REGARDING THE TOWN’S FISCAL YEAR 2020/21 BUDGET
  Town Manager Mary Jacobs provided a brief overview of the proposed Town's Fiscal year 2020/21 Budget. 

Discussion ensued amongst Council and staff regarding the FY 2020/21 Budget.
  Motion by Councilmember Bill Rodman, seconded by Councilmember Steve Solomon to move $750,000 from the Contingency Fund in next year's budget to the Capital Fund designated towards the installation of an elevator at the Town's Community and Recreation Center and applied at the point in which plans have been done and it makes sense to proceed.  
 
Other: Vice-Mayor Melanie Barrett (ABSENT)
  Discussion ensued amongst Council and staff regarding the proposed motion.
  Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Josh Nicolson to amend the main motion and to remove from the budget for a six-month update and remove to the Contingency Fund the proposed $500,000 in physical changes to the Council Chambers, the $400,000 for the Market Place multi-use paths, the $300,000 for Parks and Recreation needs assessment amenities, $140,000 for the batting cages, the $550,000 for the garage at Steam Pump Ranch, the $90,000 for the tennis courts and the $200,000 for the Town Hall sidewalks and to move those items into contingency with a caveat that they are re-evaluated at mid-year based on how the budget is moving and that the $750,000 for the installation of the elevator at the Town's Community Center is moved from the Contingency Fund to the Capital Fund and to have staff competitive pay compensation reviewed at mid-year. 
 
Other: Vice-Mayor Melanie Barrett (ABSENT)
  Discussion ensued amongst Council and staff regarding the proposed amendment to the main motion. 
  Councilmember Solomon made a friendly amendment to the amended motion to remove the $90,000 for the tennis courts and the $140,000 for the batting cage. Vice Mayor Barrett accepted the friendly amendment, seconded by Councilmember Nicolson. 
  Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Josh Nicolson to amend the main motion and to strike the items included in the friendly amendment to remove from the budget for a six-month update and remove from the Contingency Fund the proposed $500,000 in physical changes to the Council Chambers, the $400,000 for the Market Place multi-use paths, the $300,000 for Parks and Recreation needs assessment amenities, $140,000 for the batting cages, the $550,000 for the garage at Steam Pump Ranch, the $90,000 for the tennis courts and the $200,000 for the Town Hall sidewalks and to move those items into contingency with a caveat that they are re-evaluated at mid-year based on how the budget is moving and that the $750,000 for the installation of the elevator at the Town's Community Center is moved from the Contingency Fund to the Capital Fund and to have staff competitive pay compensation reviewed at mid-year.
  Vote: 2 - 5 Failed
 
OPPOSED: Mayor Joseph C. Winfield
  Councilmember Joyce Jones-Ivey
  Councilmember Rhonda Piña
  Councilmember Bill Rodman
  Councilmember Steve Solomon
  Motion by Councilmember Bill Rodman, seconded by Councilmember Steve Solomon to move $750,000 from the Contingency Fund in next year's budget to the Capital Fund designated towards the installation of an elevator at the Town's Community and Recreation Center and applied at the point in which plans have been done and it makes sense to proceed. 
  Vote: 7 - 0 Carried
  Discussion continued amongst Council and staff regarding FY 2020/21 budget. 
  Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Josh Nicolson to move that in the 10-year Capital Improvement Plan, the Community Center Fund projections reflect the $3,800,000 for golf irrigation improvements and the $2,200,000 for the Community Center Fund in the next three to four years, as was considered by Council in previous meetings, until such a time as the Parks and Recreations needs assessment is completed and there is a master plan for the Community Center with better cost assessments available to Council. 
 
Other: Vice-Mayor Melanie Barrett (ABSENT)
  Discussion ensued amongst Council and staff regarding Vice-Mayor Barrett's motion. 
  Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Josh Nicolson to move that in the 10-year Capital Improvement Plan, the Community Center Fund projections reflect the $3,800,000 for golf irrigation improvements and the $2,200,000 for the Community Center Fund in the next three to four years, as was considered by Council in previous meetings, until such a time as the Parks and Recreations needs assessment is completed and there is a master plan for the Community Center with better cost assessments available to Council. 
  Vote: 7 - 0 Carried
             
ADJOURNMENT OF THE SPECIAL SESSION
  Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to adjourn the meeting at 11:28 p.m.
  Vote: 7 - 0 Carried
                                                                       ________________________________
                                                                       Michelle Stine, MMC
                                                                       Deputy Town Clerk


I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular, study and special session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 1st day of July 2020. I further certify that
the meeting was duly called and held and that a quorum was present. 


Dated this _____ day of ____________________, 2020.



___________________________
Michael Standish, CMC
Town Clerk

    

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