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  MINUTES
ORO VALLEY TOWN COUNCIL
REGULAR AND STUDY SESSION
MAY 20, 2020
ONLINE ZOOM MEETING
             
REGULAR SESSION AT OR AFTER 6:00 PM
             
CALL TO ORDER
  Mayor Winfield called the meeting to order at 6:01 p.m.
             
ROLL CALL
Present: Joseph C. Winfield, Mayor  
  Melanie Barrett, Vice-Mayor  
  Joyce Jones-Ivey, Councilmember  
  Josh Nicolson, Councilmember  
  Rhonda PiƱa, Councilmember  
  Bill Rodman, Councilmember  
  Steve Solomon, Councilmember  
             
PLEDGE OF ALLEGIANCE
  Vice Mayor Barrett recited the Pledge of Allegiance. 
  Mayor Winfield provided the guidelines for participation in the Town Council's Regular and Study Session Zoom meeting. 
             
UPCOMING MEETING ANNOUNCEMENTS
  Town Clerk Mike Standish announced the upcoming Town meetings. 
             
COUNCIL REPORTS
  No Council reports were received. 
             
TOWN MANAGER'S REPORT
  • Update on Town Operations
  • COVID-19 Town Update and Possible Discussion Thereon
  Town Manager Mary Jacobs recognized Oro Valley graduates and congratulated them on their accomplishments. Ms. Jacobs also provided the following information during the Town Manager's Report:
 
  • Pavement preservation update and appreciation
  • Landscape set back due to COVID 19
  • Welcome and thanks to Oro Valley's adopt-a-road families
  • Town facilities opening guidelines and timelines due to COVID 19
  • Concerns from FAST Swim team regarding the Aquatic Center's lane fees
             
ORDER OF BUSINESS
  Mayor winfield reviewed the order of business and stated that the order would stand as posted. 
             
INFORMATIONAL ITEMS
  There were no Informational Items. 
             
CALL TO AUDIENCE
  Oro Valley resident Natile Stamer voiced her concerns regarding the lane fee rates for the FAST youth swim teams at the Oro Valley Aquatic Center

Oro Valley resident Kurt Weibel voiced his concerns regarding the lane fee rates for the Oro Valley Pirates and the FAST youth swim teams at the Oro Valley Aquatic Center

Oro Valley resident Tom Shehan voiced his concerns regarding the lane fee rates for the FAST youth swim teams at the Oro Valley Aquatic Center.

Oro Valley resident John Jones spoke about the benefits regarding the use of the Aquatic Center.

Jeremy Mansell voiced his concerns regarding the current lane fee rates for the FAST youth swim teams at the Oro Valley Aquatic Center. 

Oro Valley resident Eric Thomae spoke in support of moving the Oro Valley Cultural Division into the garage of Steam Pump Ranch. 

Oro Valley resident Cynthia Ricker spoke regarding the Vistoso Golf Course. 

Oro Valley resident Richard Molinar spoke regarding the Parks and Recreation budget and the Vistoso Golf Course. 
             
PRESENTATIONS
             
1. Presentation and possible discussion regarding the Parks & Recreation needs assessment report
  This item was moved to the Study Session on May 19, 2020.
             
2. Presentation and possible discussion of the Town Manager's Recommended Budget for Fiscal Year 2020/21 (TM Recommended Budget added 5/19/20 at 4:45 p.m.)
  Town Manager Mary Jacobs and Chief Financial Officer David Gephart presented the Town Manager's Recommended Budget for Fiscal Year 20/21 and included the following:
 
  • Overview
  • FY 2020/21 Budget Timeline
  • FY 2020/21 Town Manager's recommended Budget
  • Financial Overview (Continued)
  • Financial Overview
  • Financial Overview (Continued)
  • Key Budget Factors - General Fund
  • Town Operations
  • Strategic Focus Area Investment Highlights
  • Capital Funding
  • Major Capital Investments - Highlights
  • Financial Overview (Continued)
  • Awards and Accolades
Discussion ensued amongst Council and staff regarding the Town Manager's Recommended Budget for Fiscal Year 2020/21.

Future Budget Study Sessions would be scheduled by Ms. Jacobs as determined by Council's recommendations. 
             
CONSENT AGENDA
             
A. Minutes - May 6, 2020
             
B. Resolution No. (R)20-17, authorizing and approving a High Intensity Drug Trafficking Area (HIDTA) grant agreement with the City of Tucson, allowing for one officer to be assigned to the Pima County HIDTA Investigative Task Force (PCHITF)
             
C. Resolution No. (R)20-18, authorizing and approving a subgrantee agreement between the Town of Oro Valley and the Arizona Department of Homeland Security to fund overtime and mileage under the Operation Stonegarden program
             
D. Resolution No. (R)20-19, approving the Agenda Committee assignment for the period of June 1, 2020, to August 31, 2020
             
E. Resolution No. (R)20-20, granting authority to the Water Utility Director for securing easements, right-of-entry and temporary easements for the purposes of designing and constructing a new transmission main and appurtenances from Twin Peaks Road and Lambert Lane alignment to Tangerine Road and Shannon Road
             
F. Request for approval to allow a monument sign in the Tangerine Road right-of-way for St. Mark Church, located at 2727 W. Tangerine Road
             
G. Resolution No. (R)20-21, a right-of-way license agreement between the Town of Oro Valley and the St. Mark Roman Catholic Church to allow a monument sign in the Town's right-of-way as shown in Attachment 1, Exhibit A
             
H. Resolution No. (R)20-22, transfer into the Town of Oro Valley's jurisdictional boundaries, the Calle Concordia Right-of-Way, from Calle Loma Linda to La Canada Drive
             
I. Resolution No. (R)20-23, authorizing and approving a model uniform video services agreement between the Town of Oro Valley and Comcast of Arizona, Inc. 
             
J. Resolution No. (R)20-24, approving a Memorandum of Understanding (MOU) for fiscal year 2020/21 between the Town of Oro Valley and the Public Safety Employee Group
  Motion by Mayor Joseph C. Winfield, seconded by Councilmember Bill Rodman to approve Consent agenda items (A) - (J).
  Vote: 7 - 0 Carried
             
REGULAR AGENDA
  There were no Regular Agenda items.
             
FUTURE AGENDA ITEMS
  Councilmember Solomon requested discussion and possible action of any public and private financial possibilities regarding the Vistoso Golf Course be explored at the June 3rd, 2020 Town Council meeting. Seconded by Councilmember Piña 

Councilmember Rodman requested discussion and possible action regarding the National League of Cities advocacy campaign to direct aid to communities and businesses as a result of COVID-19, seconded by Vice Mayor Barrett
             
ADJOURNMENT OF THE REGULAR SESSION
  Motion by Mayor Joseph C. Winfield, seconded by Councilmember Josh Nicolson to adjourn the regular session at 8:04 p.m.
  Vote: 7 - 0 Carried
  Mayor Winfield recessed the meeting at 8:05 p.m.

Mayor Winfield reconvened the meeting at 8:15 p.m.
             
STUDY SESSION
             
CALL TO ORDER
  Mayor Winfield called the Study Session to order at 8:16 p.m.
             
STUDY SESSION AGENDA
             
1. Presentation and possible discussion regarding the Parks & Recreation needs assessment report
  Parks and Recreation Director Kristy Diaz-Trahan introduced Mike Svetz of PROS Consulting. Mr. Svetz presented the Parks & Recreation needs assessment and included the following:
 
  • Agenda
  • Influencing Factors
  • Population
  • Age Segmentation
  • Ethnicity
  • Income
  • Holistic and Continuous Public Input
  • Collaborative Planning
  • Focus Group/Town Hall Meeting - Key Themes
  • Project Website
  • Website Participation and Key Themes
  • Intercept Surveys
  • Intercept Survey Feedback
  • Online Survey
  • On-Line Survey Priorities
  • Statistically Valid Survey
  • Survey Response Location Map
  • Advocacy
  • Park and Facility Visitation and Conditions
  • Recreation Program and Activity Needs
  • Park, Facility and Amenity Needs
  • Public Support
  • Community Needs
  • Needs Analysis Methodology
  • Recreation Programs and Services Prioritized Needs
  • Park, Facility, and Amenity Prioritized Needs
  • Next Steps
  • Next Steps June – October/November

Discussion ensued amongst Council, staff and Mr. Svetz regarding the Parks & Recreation needs assessment report. 
             
ADJOURNMENT OF THE STUDY SESSION
  Mayor Winfield adjourned the study session at 9:28 p.m.
                                                                    ________________________________
                                                                    Michelle Stine, MMC
                                                                    Deputy Town Clerk


I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular and study session
of the Town of Oro Valley Council of Oro Valley, Arizona held on the 20th day of May 2020. I further certify that
the meeting was duly called and held and that a quorum was present.


Dated this _____ day of ____________________, 2020.



___________________________
Michael Standish, CMC
Town Clerk

    

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