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MINUTES
STORMWATER UTILITY COMMISSION
REGULAR SESSION
MARCH 18, 2021
MEETING HELD VIA ZOOM
             
REGULAR SESSION AT OR AFTER 4:00 PM
             
CALL TO ORDER

Chair Cuffari called the meeting to order at 4:00 P.M.

             
ROLL CALL
Present: Joan Brown, Commissioner  
  Gary Mattson, Commissioner  
  Dave Parker, Vice Chair  
  William Thomas, Commissioner  
  Joseph Cuffari, Chair  
Staff Present: Aimee Ramsey, Assistant Director Public Works
John Spiker, Stormwater Division Manager
Justin Turner, Senior Stormwater Engineer
Scott Bennett, Stormwater Utility Analyst
Jane Hutchins, Stormwater Utility Inspector
Harry Greene, Town Council Liaison
             
CALL TO AUDIENCE

There were no speaker requests or raised hands during the Call to Audience.
             
COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY)

Council Liaison Harry Greene had no comments at this time.
             
DIRECTORS REPORT (INFORMATIONAL ONLY)

Division Manager John Spiker made the following comments:
  • Welcome to new Stormwater Utility Commissioner William "Ed" Thomas.
  • At this time there is not an update report on Big Horn Fire, we have still been monitoring the area along with our regional partners.
  • Thank you to the Commissioners for their comments on the Strategic Leadership Plan. The comments have been forwarded on to the Town Manager and the Town Council for consideration.
             
REGULAR SESSION AGENDA
             
1. REVIEW AND APPROVAL OF THE JANUARY 21, 2021 MEETING MINUTES
  Motion by Chair Joseph Cuffari, seconded by Vice Chair Dave Parker to approve the January 21, 2021 regular session minutes as written.
  Vote: 5 - 0 Carried
             
2. RECOGNITION OF OUTGOING STORMWATER UTILITY COMMISSIONER JACK STINNETT
  Mr. Spiker extended a hearty thank you and well wishes to outgoing Commissioner Jack Stinnett for his two years of volunteer service with the Stormwater Utility Commission (SWUC), and for his service to the Town in general. 

On behalf of the Commission Mr. Spiker and Chair Cuffari extended a welcome to incoming Commissioner William "Ed" Thomas.
             
3. DISCUSSION OF STORMWATER MEETINGS AND EVENTS
  Mr. Spiker reported on recent meetings and events.

Vice Chair Parker asked if the Pima Association of Governments (PAG) Stormwater working group was still meeting. Mr. Spiker responded that the Stormwater group is still active and that we have been working with the PAG watershed group. Mr. Spiker commented that he will add these meetings to our Meetings & Events calendar.
             
4. DISCUSSION OF UPCOMING STAFF REQUEST TO THE TOWN COUNCIL TO ADOPT CHANGES TO TOWN CODE CHAPTER 17 - FLOODPLAIN MANAGEMENT 
  Senior Stormwater Engineer Justin Turner reported on the revisions of Chapter 17 - Floodplain Management of the Town Code that will go before the Mayor and Council.

Discussion ensued among the Commission and staff regarding the duties of the Commission per the Town Code. Commissioner Mattson asked for clarification of 17-6-2 Floodplain Board, regarding the hearing of the requests for variances, and that staff please clarify what is the composition of the board and what role the SWUC might have with that board. Staff agreed that we will follow up and bring that clarification to the Commission.

Vice Chair Parker asked if the Rate Analysis that the SWUC is responsible for reviewing has been done for the next FY21-22. 
             
5. REPORT AND DISCUSSION OF THE STORMWATER UTILITY'S CARTEGRAPH / GIS INTEGRATION AND ASSET MANAGEMENT PROCEDURES
  Stormwater Utility Staff GIS Analyst Scott Bennett and Stormwater Inspector Jane Hutchins gave a presentation of the Towns' software for asset management.
             
6. DISCUSSION OF 2021 STORMWATER UTILITY COMMISSION FIELD TRIP DELIVERY ALTERNATIVES
  Mr. Spiker stated that due to the ongoing Covid -19 pandemic the Town still has restrictions in place for in-person meetings. The Stormwater staff still want to offer the opportunity for the Commissioners to offer ideas to visit places in Oro Valley that give a better understanding for the broad range of activities that are typically performed by Stormwater. Ideas and comments are listed below:
  • One on one tours could be beneficial especially to the first term Commissioners.
  • Put the Field Trip off until the Fall, as a group we would generate different questions, and it would be more worthwhile.
  • Field Trips are invaluable and would like to see Stormwater move forward on an October date.
  • In the interim new Commissioners would take the opportunity for one on one tours to get up to speed.
  • Mr. Spiker advised that the Stormwater staff is willing to accommodate the new Commissioners by fielding questions and doing one on one tours if requested.
             
7. DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE APRIL 15, 2021 SWUC REGULAR SESSION MEETING 
  Motion by Commissioner Joan Brown, seconded by Commissioner Gary Mattson to approve cancellation of the April 15, 2021 Stormwater Utility Commission Regular Session Meeting.
  Vote: 5 - 0 Carried
             
FUTURE AGENDA ITEMS

Big Horn Fire/Monsoon updates
Floodplain Management Ordinance update before it goes to Council if possible
First Flush technologies and requirements
Revisit Cartegraph to shine a spotlight on it's utilization by staff
Annexations - Commissioners were directed to attend Planning and Zoning Commission meetings or to visit the P & Z webpages
             
ADJOURNMENT
  Motion by Vice Chair Dave Parker, seconded by Commissioner Joan Brown to adjourn the meeting. 
  Vote: 5 - 0 Carried
  Chair Cuffari adjourned the meeting at 5:31 P.M.
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 18th day of March, 2021.  I further certify that the meeting was duly called and held and that a quorum was present.


___________________________
Yarina Hynd
Office Specialist

    

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