Planning & Zoning Commission Special Session


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  AGENDA ITEM: 1.       
Meeting Date: 03/15/2021  
Requested by: Bayer Vella
Case Number: N/A

SUBJECT:
DISCUSSION AND POSSIBLE ACTION ON THE PROPOSED STRATEGIC PLAN'S LAND USE OBJECTIVES
RECOMMENDATION:
Staff recommends approval of the proposed strategic plan's land use related objectives. 
EXECUTIVE SUMMARY:
The purpose of this item is to consider the proposed strategic plan's land use related objectives (Attachment 1). Strategic plans are adopted by Town Council every two years to ensure current issues and the General Plan's actions are addressed within the policy document's 10-year timeframe. 

The Town Council will consider the proposed strategic plan this April. The Planning and Zoning Commission's role is to review the land use related objectives in the proposed strategic plan (under Goals 1A, 1C and 5A). Key considerations for review include consistency with outstanding items in the General Plan and Planning Division Work Plan. The Commission may recommend changes and the focus should be on completing General Plan land use actions. 

The strategic plan is purposefully broad to allocate resources and be further refined through individual department work plans for implementation. The General Plan, strategic plan and work plans must function together to deliver the promises made to the community. As such, outstanding actions from the General Plan (Attachment 2), previous strategic plan (Attachment 3) and work plans (Attachment 4) are utilized to create the proposed strategic plan.

The Planning and Zoning Commission's purview are the proposed strategic plan's land use objectives listed below:
  • (Goal 1A) Review and propose changes to Town codes that assist local businesses in adapting to emerging consumer buying habits. 
  • (Goal 1C) Work with the owner of the Oro Valley Village Center to develop a multi-faceted, mutually agreeable approach to attract and retain new investment and an expanded customer base to that complex. 
  • (Goal 5A) Review and evaluate the effectiveness of the Environmentally Sensitive Land Ordinance (ESLO) against the goals in which it was originally established, identify any unintended consequences, and recommend improvements to the Planning and Zoning Commission and Town Council.
  • (Goal 5A) Conduct an analysis of Town codes and ordinances to ensure the design standards maintain the unique character of Oro Valley while also providing for a variety of architectural concepts that integrate with and enhance the community.
  • (Goal 5A) Conduct an assessment to determine the types of residential opportunities necessary to successfully promote a thriving and diverse economic base.
  • (Goal 5A) Develop a Master Plan for the Rooney property that takes into consideration opportunities for economic growth, retention of open space and potential future municipal uses 
These objectives cover key outstanding land use items from the General Plan and current Planning Division Work Plan. Specific tasks include:
  • Amending the lighting code to further dark sky conservation and parking requirements to meet evolving business and user needs
  • Updating the design standards to enhance the community
  • Further analysis of the Environmentally Sensitive Lands Ordinance (ESLO)
  • Continued work with the owners of the Oro Valley Village Center
  • Conducting a housing assessment
  • Developing a Master Plan for a 108-acre, Town-owned site 

Other remaining items from the work plan will continue as planned (e.g. several upcoming code amendments) and conducted through routine operations. Therefore, staff recommends approval of the land use related items listed above. 
BACKGROUND OR DETAILED INFORMATION:
The General Plan, a 10-year policy document guiding Town departments and land use decisions through 2026, established the strategic planning process to prioritize actions and deliver on the promises made to the community. 

Strategic plans are adopted by Town Council every two years to help ensure all the actions are addressed over the General Plan's 10-year term. To date, two strategic plans have been created based on this General Plan. Staff anticipates three more Strategic Plans prior to 2026, the next one being considered by Town Council in April 2021.

To deliver on the promises made to the community, the General Plan, strategic plan and individual department work plans must function together. To accomplish this, the following components are reviewed and incorporated into the strategic plan. More information about each component is provided below:
  1. Outstanding actions from the General Plan
  2. Previous strategic plan items still being processed
  3. Remaining work plan items 

DISCUSSION/ANALYSIS:
1. General Plan (Attachment 2)
The General Plan includes 82 actions related to land use and zoning. As discussed during the 2020 General Plan progress report 38 of these actions were outstanding items (highlighted in yellow in Attachment 2) and either in progress or recommended for the proposed strategic plan. These included:
  • Code amendments to the lighting and parking code
  • Expanding the scope of the design standards amendment to include the non-residential standards as well to produce a cohesive and comprehensive
  • Completion of a housing study
In addition to the outstanding land use and zoning actions, development of a Master Plan for the Rooney property is included in the proposed strategic plan. The 108 acre Rooney property, located off Push View Lane and Oracle Road was dedicated to the Town in late 2020. This is in conformance with Action 131 (reported as an ongoing task) to create a Master Plan for properties over 40 acres to provide cohesive and comprehensive site design.

2. Existing Strategic Plan (Attachment 3)
The existing strategic plan (expiring in June) resulted in several code amendments to expand available land for employers, revise noise and odor abatement requirements and update the sign standards. The following outstanding items have been carried over to the proposed strategic plan and include:
  • Working with the OV Village (Marketplace) Center to increase the customer base and reinvestment into the center - In conjunction with other departments, Planning staff have been working with the new property owners of the commercial center. The timeline for completing this item is largely dependent on the private developer. 
  • Evaluating and updating the Environmentally Sensitive Lands Ordinance (ESLO) - Staff evaluated the application of ESL and identified known gaps. Some gaps, such as proper transplant methods, will be addressed through technical bulletins as permitted by code. Additional resources are needed to complete the larger objective. 
3. Planning Division Work Plan (Attachment 4)
The Planning Division Work Plan was adopted by Town Council in 2019. Items on the work plan were derived from the General Plan, Strategic Plan and other needs identified by the Commission and Town Council. Work plans typically include more work than staff can complete within 2 years; as development review and customer service will always be the Division's top priorities. To date, progress on the current work plan's 24 items includes:
  • Completed/ Ongoing items: 10
    • Duplicate items from the strategic plan took precedence for completion. These include the previously mentioned code amendments and several process improvements, such as increased coordination by staff and electronic submittals. 
    • The following items will continue to occur as part of staff's routine operations:
      • Utilizing an online platform and educational videos too make Community Academy more accessible to snowbirds, young professionals and families.
      • Trainings for boards and commissions are routinely conducted as necessary.
      • Improvements for distributing land use related materials for easier access and use by the public
      • The General Plan progress report will occur on an annual basis
  • In progress/ recommended for future strategic plans : 14
    • Outstanding items included on both plans have been carried over to the proposed strategic plan. These include working with the OV Village Center owners, updating the design standards and further analysis of ESLO.  
    • Specific amendments that are not on the proposed strategic plan but will continue to be processed include:
      • Updating the zoning code for conformance with the General Plan and State law
      • Reducing inefficiencies in the development review process 
      • Refining and expanding parking code requirements to reflect user needs 
    • Code amendments which require consultants, such as form-based code or amendments previously identified as a long-term priority (e.g. PAD/PRD standards) are recommended for future strategic plans. These items will be completed as resources (including staff time) become available. 
SUMMARY AND RECOMMENDATION
Adopted every two years, the strategic plan prioritizes the General Plan's action items to fulfill the community's values and principles. This is important to ensure all actions are addressed within the General Plan's 10-year span. Strategic plans are purposefully broad to allocate resources and be further refined through department work plans. 

Upon review, staff finds the land use related objectives proposed for the next strategic plan (Attachment 1) include key outstanding items from the General Plan and the Planning Division Work Plan. Other remaining items from the work plan will continue to be worked on (e.g. several upcoming code amendments) and conducted through routine operations. Therefore, staff recommends approval of all the land use related items listed below: 
  • (Goal 1A) Review and propose changes to Town codes that assist local businesses in adapting to emerging consumer buying habits. Working with the Town's economic development staff, this item includes the updates to the design standards, lighting code and parking requirements. 
  • (Goal 1C) Work with the owner of the Oro Valley Village Center to develop a multi-faceted, mutually agreeable approach to attract and retain new investment and an expanded customer base to that complex. 
  • (Goal 5A) Review and evaluate the effectiveness of the Environmentally Sensitive Land Ordinance (ESLO) against the goals in which it was originally established, identify any unintended consequences, and recommend improvements to the Planning and Zoning Commission and Town Council.
  • (Goal 5A) Conduct an analysis of Town codes and ordinances to ensure the design standards maintain the unique character of Oro Valley while also providing for a variety of architectural concepts that integrate with and enhance the community.
  • (Goal 5A) Develop a Master Plan for the Rooney property that takes into consideration opportunities for economic growth, retention of open space and potential future municipal uses 
  • (Goal 5A) Conduct an assessment to determine the types of residential opportunities necessary to successfully promote a thriving and diverse economic base - This item expands upon the TOV Apartment Study, published by the Real Estate Consulting Group to complete a study inclusive of all housing types. 
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
The Planning and Zoning Commission may consider the following motions:

I MOVE to recommend approval of the proposed strategic plan's land use related items, finding it is in conformance with the General Plan. 

OR 

I MOVE to recommend the following land use related actions be added to the proposed strategic plan: __________________.
Attachments
ATTACHMENT 1 - PROPOSED STRATEGIC PLAN
ATTACHMENT 2 - 2020 GENERAL PLAN PROGRESS REPORT
ATTACHMENT 3 - EXISTING STRATEGIC PLAN
ATTACHMENT 4 - WORK PLAN PROGRESS REPORT
Staff Presentation


    

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