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  Item # 1.       
Meeting Date: 03/03/2021  
Requested by: Kristy Diaz-Trahan
Submitted By: Kristy Diaz-Trahan, Parks and Recreation
Department: Parks and Recreation  

SUBJECT:
PRESENTATION AND DISCUSSION REGARDING THE PARKS AND RECREATION MASTER PLAN UPDATE
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
The purpose of this item is to provide an update to Town Council and receive feedback regarding Phase II of the Parks & Recreation Master Plan. As part of the Phase II effort, tonight's update includes information regarding prioritized needs, park classifications, levels of service standards, equity mapping, Connectivity Analysis (trails), concept plans, Capital Improvement Plan and next steps.

The Town's consultant, PROs Consulting, presented concept plans for the Community Center, Steam Pump Ranch, James D. Kriegh Park, Riverfront Park and Naranja Park at the Parks & Recreation Advisory Board (PRAB) meeting on November 17, 2020. These plans were posted to the Town of Oro Valley website for public input from November 18 through December 18, 2020. There were 281 comments submitted with more than 40 additional comments sent directly to staff and/or Town Council. Town staff also met with sports group stakeholders regarding the plans. Based upon all the community feedback, modifications were made to the initial concept plans, which will be presented tonight.

The Capital Improvement Program (CIP) contains a large projected cost associated with: (1) lifecycle replacement and repair of existing facilities; (2) connectivity analysis; and (3) the concept plans. The CIP is categorized into three "buckets:" (1) sustainable, (2) expanded services, and (3) visionary. Initial cost estimates based on 2021 construction costs total $62,115,000. A preliminary project priority list was presented to the PRAB on January 19, 2021, with a cost of $40,650,000.
BACKGROUND OR DETAILED INFORMATION:
The Oro Valley Town Council Strategic Leadership Plan (FY19/20 – FY20/21) Goal 2A states, “Invest in and maintain a high quality parks, recreation and trail system that is accessible, comprehensive, connected and serves the community’s needs.” Six (6) Objectives were identified, three (3) specific to this Council Communication as it relates to the Parks & Recreation Master Plan:
 
1. Conduct a comprehensive, community-wide needs assessment for parks and recreation amenities and programs, including such things as sports fields, courts, play structures, water/splash features and community space, to help inform future investment decisions and plans.
2. Using the needs assessment information, develop a comprehensive, Town-wide Parks and Recreation Master Plan with input from the community, including individual plans for the Community Center, James D. Kriegh Park, Riverfront Park and Naranja Park.
3. Review the Steam Pump Master Plan and Needs Assessment, and prioritize capital investments and programming opportunities consistent with community and Town Council input.

In September 2019, the Town issued a Request for Proposals for a Parks and Recreation Needs Assessment and Master Planning Consultant. As a result of the competitive bid process, the Town received four (4) formal submittals, leading to the selection of PRO’s Consulting. The project was structured to be split into two phases: 
  • Phase I - A Needs Assessment in FY 19/20
  • Phase II - A Comprehensive Master Plan in FY 20/21
The Needs Assessment in Phase I was intended to identify the needs of the community that create the foundation for future development of recreational facilities and opportunities for the Town over the next 10 years. The primary outcomes of this phase included the evaluation of the existing parks, trails and open space system, as well as the documentation of priorities and needs of the current and projected population growth based on data-driven input. The Phase I work was completed with results being presented to the Parks & Recreation Advisory Board (PRAB) on May 19, 2020, and to Town Council on May 20, 2020. Information from the needs assessment was analyzed and is being used to assist in the development of Phase II, the Comprehensive Master Plan. As a result of the Town Council discussion and community input, a significant change to the scope of work was made in adding a Connectivity Analysis, which will be included in the final plan.
 
Phase II tasks include the following:
  • Park Classifications and Level of Service Standards – Review, confirm, modify or add to existing park classifications, and preferred facility standards for all park sites. Classification considers size, population served, length of stay and amenity types. Level of Service Standards will incorporate the information gathered through inventory and community input to measure the level of service currently being provided. The PROs Consulting team will analyze how this information reconciles and will include relevant alternative recreation facilities and potential partners (schools for example) to provide an analysis of duplication of services and to identify opportunities for collaborative efforts.
  • Connectivity Analysis – The PROs Consulting team will participate in discussions with the Town regarding potential trail connections, collectively brainstorm options to improve connectivity, and explore the feasibility of meeting unmet needs as defined by Phase I.
  • Geographical Analysis/Equity Mapping – Identify service area analysis for specific facilities and programs, to include mapping by classification and major amenities by facility standards that are applied to population density and geographic area.
  • Prioritized Facility and Program Priority Rankings – Synthesize the findings from community engagement, standards, demographics, trends, etc. The priority listing will be compared against gaps or surplus in recreation services, parks, facilities and amenities, which will provide guidance for the future Capital Improvement Plan. A set of prioritized recommendations for maintenance and renovations of existing facilities will also be developed.
  • Recreation Programming Assessment – Identify how well existing programs and events align with community needs. Will include the creation of a dynamic recreation program plan that results in increase registration, drives customer retention and loyalty, improves customer satisfaction and increases revenue.
  • Resource and Funding Analysis (Pricing Policy/Cost Recovery) – Will look at the budget, pricing policy, user fees, current and other revenue generating opportunities, grants, and the revenue forecast. A recommendation for updating the department's current fee philosophy and pricing model will be included.
  • Partnership Review – Identify and expand partnerships/volunteer support for facilities and services, as well as review and suggest new rules/regulations related to parks. Specifically, identify opportunities for Town/school partnerships and Town/business partnerships to include programs, land, facility improvements and future development.
  • Capital Improvement Plan (CIP) – Develop a three-tiered plan that will assist in balancing priorities and associated expenditure.
    1. Sustainable – Maintenance projects, lifecycle replacement and repair of existing facilities
    2. Expanded Services – Strategic park system changes to identify extra services or capital improvement projects, which includes strategically enhancing and renovating existing parks and facilities to better meet the needs of the residents as identified in Phase I. However, it will likely require additional operational and/or capital funding.
    3. Visionary – Represents the complete set of services and facilities desired by the community. It is fiscally unconstrained, but can help provide policy guidance by illustrating the ultimate goals for the parks and recreation system by providing a long-range look to address future needs. It will address potential deficiencies that may also represent the potential acquisition for new park.
  • Funding and Revenue Strategies for CIP – Funding strategies will be reviewed for recommendation and will include: fees for service; endowments; sponsorships; partnerships; dedicated funding sources; development agreements; earned income options; land or facility leases; grants.
  • Conceptual Site Plans – Based on results from Phase I community engagement, conceptual site plans for Naranja Park, Riverfront Park, James D. Kriegh Park, the Community Center and Steam Pump Ranch will be developed and will include estimated capital and operational costs.
  • Develop Vision, Mission, Goals/Objectives – The existing vision and mission will be affirmed and/or redeveloped. Action strategies will be identified and will be outlined in a strategy matrix with priorities, timelines, measurements, and teams within the Town or external partners to focus on.
The PRAB met on October 20, 2020, to discuss Master Plan components related to:
  • Prioritized Needs related to (1) Recreation Programs and Services, and (2) Park, Facility and Amenities.
  • Levels of Service related to amenity inventory and standards being met or if a need exists
  • Equity Mapping visual review of facility type and location
  • Concept Plan Framework reviewed facility changes/modification based on community engagement results
The consultant team presented concept plans for the Community Center, Steam Pump Ranch, James D. Kriegh Park, Riverfront Park and Naranja Park at PRAB's November 17, 2020 meeting. These plans were posted to the Town of Oro Valley website from November 18 through December 18, 2020, for public comment. There were 281 comments submitted with an more than 40 additional comments sent directly to staff and/or council.
 
Based on this public input, including Town staff meetings with representatives from the Sports Alliance and other parks power user groups, updates to the concept plans have been made and are attached. Highlights include:
 
Community Center (outdoor)
  • Positive feedback regarding pickleball court expansion and tennis court upgrades
  • Improved parking lot
  • Children play area
  • Not included/changed – basketball courts and EV charging stations
Community Center (inside)
  • Positive feedback to increase recreation and fitness space
  • Reduce the size of the bar to increase seating
  • Outdoor covered patio
  • Improved locker/shower facilities (golf side)
  • Not included – keeping restaurant upstairs
Steam Pump Ranch
  • No additional lawn
  • Parking challenges – encourage non-vehicular travel
  • Honor the historic significance of the site
  • Continue heritage plantings/native orchards
  • Not included – children’s play structure
James D. Kriegh Park
  • Positive feedback of new playground, off-leash dog park, expansion of aquatic center and parking connections
  • Consider adding lights to walking loop
  • Additional basketball courts
  • Lighting sand volleyball court
  • Noise/light considerations for neighbors
  • Not included – keeping racquetball courts
Riverfront Park
  • Positive feedback of splash pad and updated playground
  • Concern regarding removal of multi-use fields (note they will remain)
  • Additional basketball court
  • Lighting sand volleyball court
  • Relocate expanded parking
  • Not included – converting rectangle fields to diamond fields
Naranja Park
  • Positive feedback of skate park, pump track and splash pad
  • Consider adding walking path around the park and more dirt trails
  • Consider adding more pickleball courts
  • Archery course remains intact
  • Not included – diamond fields
Connectivity Analysis work will include (1) identifying missing trail segments, (2) identify opportunities to generally expand the trail system and (3) prioritize the opportunities to better connect and expand the trails system. The system creates a non-motorized mode of transportation from north Oro Valley to south Oro Valley and connects to existing trails, to parks, to schools and to other jurisdictional systems.
 
The Capital Improvement Program (CIP) will begin with the magnitude of cost associated with (1) lifecycle replacement and repair of existing facilities, (2) connectivity analysis, and (3) the concept plans. The CIP is categorized into three (3) buckets: (1) sustainable, (2) expanded services, and (3) visionary. Initial cost estimates based on 2021 construction costs total $62,115,000. A preliminary project priority list was presented to the PRAB on January 19, 2021, including an associated cost of $40,650,000 for the following items:
  • Naranja Park
  • Community Center Building and Site
  • Tangerine Road to Rancho Vistoso Boulevard Shared Use Path (SUP) extension (Loop extension in partnership with Pima County)
  • Pedestrian bridge across CDO Wash
  • CDO Wash to James D. Kriegh Park SUP
  • Naranja Drive SUP (in conjunction with roadway project)
  • Oro Valley Aquatic Center
  • Steam Pump Ranch
  • Amphi School District Partnership
Overall, the PRAB was supportive of the preliminary project list, specifically a strong desire to complete Naranja Park. No action was taken at that meeting.
 
Next steps in the process are currently projected on the following timeline, which is subject to change based on feedback from Town Council:
  • March 23 – PRAB meeting, CIP and funding priorities
  • March 30 – Community meeting focus on CIP priorities
  • April 20 - PRAB meeting, recommendation for approval
  • May 19 - Town Council meeting, recommendation for Adoption
  • June 2 – Town Council meeting, Adoption of Master Plan
 
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Attachments
Parks & Recreation Master Plan Update


    

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