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  MINUTES
ORO VALLEY TOWN COUNCIL
REGULAR SESSION
OCTOBER 16, 2019
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CAÑADA DRIVE
             
REGULAR SESSION AT OR AFTER 6:00 PM
             
CALL TO ORDER
  Mayor Winfield called the meeting to order at 6:00 p.m.
             
ROLL CALL
Present: Joseph C. Winfield, Mayor  
  Melanie Barrett , Vice-Mayor (attended via phone)  
  Joyce Jones-Ivey, Councilmember (attended via phone)  
  Josh Nicolson, Councilmember  
  Rhonda Piña, Councilmember  
  Bill Rodman, Councilmember  
  Steve Solomon, Councilmember  
             
PLEDGE OF ALLEGIANCE
  Mayor Winfield led the audience in the Pledge of Allegiance.
             
UPCOMING MEETING ANNOUNCEMENTS
  Town Clerk Mike Standish announced the upcoming Town meetings. 
             
COUNCIL REPORTS
  Councilmember Solomon reported that the Metropolitan Pima Alliance will hold their 2019 Common Ground Awards on November 1, 2019.

Mayor Winfield thanked staff for their help and assistance in providing a successful State of the Town event. 
             
TOWN MANAGER'S REPORT
  No reports were received.
             
ORDER OF BUSINESS
  Mayor Winfield reviewed the order of business and stated that the order would stand as posted. 
             
INFORMATIONAL ITEMS
  There were no informational items.
             
CALL TO AUDIENCE
  Oro Valley resident Mina Sady voiced her concerns regarding recent recommendations of the Budget and Finance Commission regarding the town owned golf courses. 

Oro Valley resident Robert Wanczyk voiced his concerns regarding recent recommendations of the Budget and Finance Commission regarding the tonw owner golf courses.

Oro Valley resident William Lucas voiced his concerns regarding the Budget and Finance Commission.
             
PRESENTATIONS
             
1. Presentation and possible discussion of the Town's Fiscal Year 2019/20 Financial Update through August 2019
  Senior Budget Analyst Wendy Gomez presented item #1 and included the following:
 
  • General Fund
  • General Fund Highlights
  • Highway Fund
  • Highway Fund Highlights
  • Community Center Fund
  • Community Center Fund Highlights

Discussion ensued amongst Council and staff regarding presentation item #1.
             
2. Proclamation - Fire Prevention Month
  Mayor Winfield proclaimed October 2019 as Fire Prevention month in the Town of Oro Valley. 

Golder Ranch Fire District Captain Adam Jarrold accepted the proclamation. 
             
3. Presentation from Mindy Blake, Outreach Coordinator for the Regional Transportation Authority (RTA), regarding the RTA's funding climate and possible next steps to develop a new set of transportation investments
  Pima Association of Governments and the Regional Transportation Authority's Outreach Coordinator Mindy Blake presented item #3 and included the following:
 
  • Working together for a better future
  • Project delivery 
  • Regional solutions
  • A decline in purchasing power
  • Following the money
  • Your investment
  • A shared vision
  • Planing and development process
  • Citizens Advisory Committee
  • Performance based planning
  • Planning Goals
  • Next Steps

Discussion ensued amongst Council, staff and Ms. Blake regarding presentation item #3.
             
4. Presentation and update by Kristen Hassen, Executive Director for the Pima Animal Care Center
  Strategic Initiatives Manager Amanda Jacobs introduced Kristen Hassen-Auerbach, Director of Animal Services for Pima County.

Ms. Hassen-Auerbach presented an overview of the services provided by Pima Animal Care Center and how Oro Valley and its residents collaborated to provide these services.  

Councilmember Jones-Ivey left the meeting at 6:44 p.m.
             
CONSENT AGENDA
(Consideration and/or possible action)
             
A. Minutes - October 2, 2019
             
B. Resolution No. (R)19-51, authorizing and approving amendment number 5 to the Intergovernmental Agreement (IGA) between the regional transportation authority of Pima County and the Town of Oro Valley for regional transit service improvements:  Project 48B - Circulator transit services improvements; Project 47B - Special needs transit for elderly and disabled
             
C. Request for approval of a Final Plat revision for a commercial development, located on the northeast corner of Oracle Road and Linda Vista Boulevard within the El Corredor Planned Area Development
             
D. Resolution No. (R)19-52, authorizing and approving an Intergovernmental Agreement (IGA) with the City of Tucson (City) for procurement/contracting services
             
E. Reappointments to the Corrections Officers Retirement Plan (CORP) Local Board
  Motion by Councilmember Bill Rodman, seconded by Councilmember Steve Solomon to approve Consent Agenda items (A) - (E). 
  Vote: 6 - 0 Carried
 
Other: Councilmember (attended via phone) Joyce Jones-Ivey (ABSENT)
  ABSENT: Councilmember Jones-Ivey
             
F. Approval to amend the 2019 Council liaison assignments and to set the 2020 Council liaison assignments
  Mayor Winfield presented item F. 

Discussion ensued amongst Council and staff regarding Consent Item F. 
  Motion by Vice-Mayor (attended via phone) Melanie Barrett, seconded by Councilmember Josh Nicolson to approve the Council liaison assignments as depicted in Attachment 1.
                                        
                                              Attachment 1

                           COUNCIL LIAISON ASSIGNMENTS
                     OCTOBER 16, 2019 – DECEMBER 31, 2020
Board of Adjustment  Steve Solomon
Budget and Finance Commission Josh Nicolson
Historic Preservation Commission Steve Solomon
Parks & Recreation Advisory Board Joyce Jones-Ivey
Planning & Zoning Commission Melanie Barrett 
Stormwater Utility Commission Bill Rodman 
Water Utility Commission Rhonda Piña

Outside Agencies 
Amphitheater School District Joyce Jones-Ivey 
Legislative District Joe Winfield 
Visit Tucson Joe Winfield 
Greater Oro Valley Chamber of Commerce Joe Winfield
Pima Association of Governments Joe Winfield 
Regional Transportation Authority Joe Winfield 
  Discussion continued amongst Council and staff regarding Consent Item F. 
  Motion by Councilmember Steve Solomon, seconded by Councilmember Bill Rodman to amend the main motion by approving the Council liaison assignments as depicted in Attachment 1 with the condition that new assignments be effective January 1, 2020. 
                                        
                            Attachment 1

             COUNCIL LIAISON ASSIGNMENTS
        OCTOBER 16, 2019 – DECEMBER 31, 2020
Board of Adjustment  Steve Solomon
Budget and Finance Commission Josh Nicolson
Historic Preservation Commission Steve Solomon
Parks & Recreation Advisory Board Joyce Jones-Ivey
Planning & Zoning Commission Melanie Barrett 
Stormwater Utility Commission Bill Rodman 
Water Utility Commission Rhonda Piña

Outside Agencies 
Amphitheater School District Joyce Jones-Ivey
Legislative District Joe Winfield 
Visit Tucson Joe Winfield 
Greater Oro Valley Chamber of Commerce Joe Winfield
Pima Association of Governments Joe Winfield 
Regional Transportation Authority Joe Winfield 
  Vote: 3 - 3 Failed
 
OPPOSED: Mayor Joseph C. Winfield
  Vice-Mayor (attended via phone) Melanie Barrett
  Councilmember Josh Nicolson
Other: Councilmember (attended via phone) Joyce Jones-Ivey (ABSENT)
  ABSENT: Councilmember Jones-Ivey
  Motion by Vice-Mayor (attended via phone) Melanie Barrett, seconded by Councilmember Josh Nicolson to approve the Council liaison assignments as depicted in Attachment 1.
                                        
                           Attachment 1

            COUNCIL LIAISON ASSIGNMENTS
     OCTOBER 16, 2019 – DECEMBER 31, 2020
Board of Adjustment Steve Solomon
Budget and Finance Commission Josh Nicolson
Historic Preservation Commission Steve Solomon
Parks & Recreation Advisory Board Joyce Jones-Ivey
Planning & Zoning Commission Melanie Barrett
Stormwater Utility Commission Bill Rodman
Water Utility Commission Rhonda Piña 

Outside Agencies
Amphitheater School District Joyce Jones-Ivey
Legislative District Joe Winfield 
Visit Tucson Joe Winfield
Greater Oro Valley Chamber of Commerce Joe Winfield
Pima Association of Governments Joe Winfield
Regional Transportation Authority Joe Winfield
  Vote: 3 - 3 Failed
 
OPPOSED: Councilmember Rhonda Piña
  Councilmember Bill Rodman
  Councilmember Steve Solomon
Other: Councilmember (attended via phone) Joyce Jones-Ivey (ABSENT)
  ABSENT: Councilmember Jones-Ivey
  Discussion continued among Council and staff regarding Consent Item F. 
             
REGULAR AGENDA
             
1. PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING A REQUEST FOR A GRADING EXCEPTION TO INCREASE THE AMOUNT OF SITE EARTHWORK, KNOWN AS CUT AND FILL, UP TO 16 FEET FOR A SINGLE FAMILY RESIDENTIAL LOT LOCATED AT 945 W. VALLE DEL ORO ROAD
  Senior Planning Technician Patty Hayes presented item #1 and included the following:
 
  • Purpose
  • Location Map
  • Oro Valley Estates
  • Applicants Proposal
  • Zoning Requirements
  • Current Cut and Fill
  • Site Details
  • Grading Exception
  • Example of Grading
  • Future Construction Requirements
  • Public Notice 
  • Summary
  Mayor Winfield opened the public hearing. 

The following individuals spoke regarding item #1.

Oro Valley resident Randy Druitt
Oro Valley resident Richard Druitt
Oro Valley resident Evelyn Sevilla
Oro Valley resident Pedro Sevilla
Oro Valley resident Teresa Schmitz

Mayor Winfield closed the public hearing. 

Property owner and applicant Susan Richards presented the following:
  • Background on Request for Grading Exception

Discussion ensued amongst Council, staff and Ms. Richards regarding item #1.
  Motion by Councilmember Steve Solomon, seconded by Mayor Joseph C. Winfield to approve a grading exception for lot 6 of Oro Valley Estates, subject to the conditions in Attachment 1, based on the finding it is consistent with the review criteria of the zoning code and with the condition that no individual retaining wall shall exceed eight foot in height.

             Attachment 1
        Conditions of Approval
  1. Visual scaring of the property shall be mitigated by limiting the grading envelope to the area needed to install a residential structure, yard, drainage conveyance systems and corresponding driveway.
  2. Boulders or other types of rock used on the property for stabilization shall be a natural color that blends with the native landscape.
  3. The engineered slopes and terraces shall be landscaped with native vegetation to mitigate the view impact of the slopes. 
  Vote: 6 - 0 Carried
 
Other: Councilmember (attended via phone) Joyce Jones-Ivey (ABSENT)
  ABSENT: Councilmember Jones-Ivey
  Architect Benjamin Vogel, representing the applicant, spoke regarding the proposed design for the single family residential lot. 

Discussion continued amongst Council, staff, Ms. Richards and Mr. Vogel regarding item #1. 
             
2. DISCUSSION AND POSSIBLE DIRECTION TO STAFF TO EXPLORE POSSIBLE ZONING CODE AMENDMENTS TO POTENTIALLY REQUIRE CONCEPTUAL ARCHITECTURAL DESIGN REVIEW FOR FUTURE CUSTOM HOMES AND ACCESSORY STRUCTURES
  Councilmember Rodman provided an overview of item #2. 

Discussion ensued amongst Council and staff regarding item #2. 
  Motion by Councilmember Bill Rodman, seconded by Councilmember Steve Solomon to direct staff to explore possible zoning code amendments to potentially require conceptual architectural design review for future custom homes and accessory structures. 
  Vote: 6 - 0 Carried
 
Other: Councilmember (attended via phone) Joyce Jones-Ivey (ABSENT)
  ABSENT: Councilmember Jones-Ivey
             
FUTURE AGENDA ITEMS
  Vice Mayor Barrett requested that the Council liaison assignments come back before Council at their November 6th, 2019 meeting. 
             
CALL TO AUDIENCE
  No comments were received.
             
EXECUTIVE SESSION - 1. Pursuant to A.R.S. §38-431.03(A)(1), (A)(3) and (A)(4) regarding Mayor and Council communications with Town attorneys 2. Pursuant to A.R.S. §38-431.03(A)(1) Personnel matter -Town Manager's annual performance review
  Mayor Winfield announced that the following staff members would be joining Council in the first Executive Session: Town Manager Mary Jacobs, Assistant Town Manager Chris Cornelison, Town Attorney Gary Cohen, Legal Services Director Tobin Sidles and Town Clerk Mike Standish and in the second Executive Session: Town Manager Mary Jacobs and Town Clerk Mike Standish. 
  Motion by Mayor Joseph C. Winfield, seconded by Councilmember Bill Rodman to go into Executive Session at 9:16 p.m. pursuant to A.R.S. §38-431.03(A)(1), (A)(3) and (A)(4) regarding Mayor and Council communications with Town attorneys and Pursuant to A.R.S. §38-431.03(A)(1) Personnel matter -Town Manager's annual performance review.
  Vote: 6 - 0 Carried
 
Other: Councilmember (attended via phone) Joyce Jones-Ivey (ABSENT)
  ABSENT: Councilmember Jones-Ivey
             
RESUME REGULAR SESSION
  Mayor Winfield resumed the Regular Session at 10:43 p.m.
             
ADJOURNMENT
  Motion by Mayor Joseph C. Winfield, seconded by Councilmember Bill Rodman to adjourn the meeting at 10:44 p.m.
  Vote: 6 - 0 Carried
 
Other: Councilmember (attended via phone) Joyce Jones-Ivey (ABSENT)
  ABSENT: Councilmember Jones-Ivey
                                                                         ___________________________
                                                                         Michelle Stine, MMC
                                                                         Deputy Town Clerk

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the
Town of Oro Valley Council of Oro Valley, Arizona held on the 16th day of October 2019. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this _____ day of ____________________, 2019.


___________________________
Michael Standish, CMC
Town Clerk

    

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