Town Council Regular Session


Print

Return to the Search Page Return to the Agenda
  Item # 1.       
Meeting Date: 03/07/2012  
Requested by: Jane Peterson Submitted By: Jane Peterson, Parks Recreations Library CR
Department: Parks Recreations Library CR  

Information
SUBJECT:
RESOLUTION NO. (R)12-14, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY, THE PIMA COUNTY FREE LIBRARY DISTRICT AND PIMA COUNTY FOR THE TRANSFER OF THE ORO VALLEY PUBLIC LIBRARY FROM AN AFFILIATE LIBRARY TO A BRANCH LIBRARY (IGA UPDATED ON 3/6/12)
RECOMMENDATION:
Staff recommends approval.
EXECUTIVE SUMMARY:
The current IGA between the Town and Pima County expires on June 30, 2012. Attached for Council consideration is the draft IGA that is a result of meetings with Pima County representatives and interested stakeholders. This IGA changes the operation of the Oro Valley Public Library from an affiliate library to a branch library within the Pima County library system. The IGA will take effect July 1, 2012 and includes a transfer date of January 1, 2013. Pima County will take financial responsibility for the Library beginning July 1, 2012.
BACKGROUND OR DETAILED INFORMATION:
In 1997 Pima County decided to build a new library somewhere in the Northwest. Originally the site chosen was near Ironwood Ridge High School. Environmental issues concerning the pygmy owl surfaced, so the Town Council expressed a preference to have the library located on the Town's campus. An advisory committee began the process of designing and building the library.

It was decided that the relationship between the Town and Pima County for operation of the library would be as an "affiliate" because the Town wanted to staff the library with Town of Oro Valley employees and wanted some control over the collection. The Oro Valley library would share training and circulation software with the county.

The Library was completed in the summer of 2002 and opened on August 17, 2002.

The total cost to run the Library for a year is approximately 1.2 million dollars not including in-kind services provided by other Town departments such as maintenance, janitorial, and IT support.  Under the current IGA between the Town and Pima County,  the Town recieves reimbursement of 50% of all "eligible" expenses from Pima County,which equals approximately $600,000 per year.   Pima County collects $2.2 million dollars in Library District taxes from Oro Valley property owners, which makes the total contribution from Oro Valley taxpayers approximately $2.8 million dollars.

The current IGA expires on June 30, 2012. The Town opened negotiations with Pima County late in the fall of 2011. Originally the Town sought greater reimbursement, however this was not successful. Seeking a solution, Town officials began to negotiate an IGA that included transfer of the operation of the Library to Pima County as a branch library but also would maintain the character of the library as unique to the Town.

The Mayor and the Interim Town Manager met twice with the Friends of the Oro Valley Public Library to discuss this proposal and to hear suggestions.  A public meeting was held on February 21, 2012 with Town and Pima County officials in attendance to hear public comments and answer concerns.  Meetings were held with the library staff throughout the process to garner suggestions and address issues. The resulting IGA incorporates provisions to address the concerns of stakeholders, including the Friends of the Oro Valley Public Library and the Oro Valley Historical Society.
FISCAL IMPACT:

Starting July 1, 2012, Pima County will assume all costs to run the library. The Town will pay the County the amount of the accrued vacation time of each transferring employee, up to the County maximums, at the transferring employee’s rate of pay as of the transfer date. This amount is estimated at $50,000, which is listed in the budget each year as a liability for potential pay-out. Transfer of the library operations to the County will result in recurring savings to the General Fund of approximately $600,000 annually.

SUGGESTED MOTION:
I MOVE to (approve or deny) RESOLUTION NO. (R)12-14 APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY, THE PIMA COUNTY FREE LIBRARY DISTRICT AND PIMA COUNTY FOR THE TRANSFER OF THE ORO VALLEY PUBLIC LIBRARY FROM AN AFFILIATE LIBRARY TO A BRANCH LIBRARY
Attachments
Reso 12-14
Library IGA


    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2020 Destiny Software Inc. All Rights Reserved.