Town Council Regular Session


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  Item # E.       
Meeting Date: 04/04/2018  
Requested by: Jose Rodriguez
Submitted By: Jose Rodriguez, Community Development & Public Works
Department: Community Development & Public Works  

Information
SUBJECT:
Resolution No. (R)18-15, authorizing and approving a second supplemental Intergovernmental Agreement between the Town of Oro Valley and the Town of Marana to accommodate the construction of a portion of Shannon Road as part of the design and construction of roadway improvements to Tangerine Road from Dove Mountain Boulevard/Twin Peaks to La Cañada Drive
RECOMMENDATION:
Staff recommends approval.
EXECUTIVE SUMMARY:
On July 3, 2013, the Town of Oro Valley adopted Resolution No. (R)13-46, approving and authorizing an IGA between Oro Valley, Town of Marana and Pima County for the design and construction of improvements to Tangerine Road from Twin Peaks Road to La Cañada Drive. Then on July 1, 2015, the Town of Oro Valley adopted Resolution No. (R)15-51, approving and authorizing a supplemental IGA between Oro Valley and the Town of Marana to incorporate the design and construction of a reclaimed water main and potable water mains for the Oro Valley’s Water Utility Department. The proposed second supplemental IGA is to pay for improvements to a section of Shannon Road.
BACKGROUND OR DETAILED INFORMATION:
The Regional Transportation Authority (RTA) was authorized to design and construct improvements to Tangerine Road from Twin Peaks/Dove Mountain to La Cañada Dr. The Town of Marana has been identified by the RTA as the lead agency for the project. The Town of Marana, Town of Oro Valley and Pima County entered into an IGA to coordinate and facilitate the design and construction of the project. On July 3, 2013, the Mayor and Council approved this IGA by Resolution No. (R)13-46.

On April 16, 2014, an amendment was approved via Resolution No. (R)14-20 to clarify the means for selecting a contractor. A supplemental IGA was then approved by Oro Valley and Marana for the design and construction of Oro Valley’s reclaimed and potable water mains. The Mayor and Council approved the supplemental IGA by Resolution No. (R)15–51. 

The proposed second supplemental IGA is necessary to pay for improvements to a portion of Shannon Road. Improvements to Shannon Road (plans attached) are required as part of St. Mark’s Catholic Church offsite improvements and is stipulated in the Town of Oro Valley Ordinance No. (O)11-12, which requires improvements for Shannon Road adjacent to the St. Mark’s property. This section of Shannon Road intersects Tangerine Road which is currently under construction with the contractor, Tangerine Corridor Constructors (TCC). The Town of Oro Valley, St. Mark and TCC have coordinated to complete the required Shannon Road Improvements concurrently with the Tangerine Road project.
 
Town staff has received both approved Roadway Improvement Plans and funds from St. Mark's to complete the required improvements on Shannon Road. St. Mark's has secured funding in their budget via the September 20, 2017 Board of Directors Meeting. TCC has reviewed the plans and provided a Guaranteed Maximum Pricing (GMP 21 attached) of $144,128 for construction of which $10,200 is for increasing the asphalt thickness at the request of Town staff. On November 13, 2017, St. Mark provided funds via check #16132 in the amount of $133,928 (attached) for their portion of Shannon Road, and the Town will pay $10,200 from regional funds.
 
The Town of Oro Valley and the Town of Marana have agreed to have TCC perform the improvements on Shannon Road per the contract, but requires a second supplemental IGA to memorialize the change order at the agreed GMP. The work is located fully within the Town’s right-of-way, and Town staff will inspect the construction for compliance with the plan, specifications and applicable standards. 
 
The Town of Marana is expected to approve this second supplemental IGA at their council meeting on April 3, 2018.
FISCAL IMPACT:
There will be no fiscal impact to the Town. St. Mark's has provided $133,928 funds to cover the construction costs, and $10,200 will come from regional funds.
SUGGESTED MOTION:
I MOVE to (approve or deny) Resolution No. (R)18-15, authorizing and approving a second supplemental Intergovernmental Agreement between the Town of Oro Valley and the Town of Marana to accommodate the construction of a portion of Shannon Road as part of the design and construction of roadway improvements to Tangerine Road from Dove Mountain Boulevard/Twin Peaks to La Cañada Drive.
Attachments
Resolution No. (R)18-15 Shannon Road Improvements
Second Supplemental IGA
Shannon Road Plans
GMP 21
St. Mark's Funds


    

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