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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, September 16, 2020
Present:
Carole McGibany, Peggy Haas, Jenna Merten, Ian Dickmann, Corey Golla, Randy Van Alstyne
Staff Present:
Jacqueline Rammer, Ellen Rohr
Attendees:
Arlyn Johnson, Assistant Village Manager

             
   1. Call to Order at 6:00 PM by President McGibany.
             
   2. McGibany welcomed new Library Board Member, Ian Dickmann. Those present introduced themselves.
             
   3. This items have been moved from New Business to the top of the Agenda.
             
   a. 2nd Floor Library Renovations/Furniture, Technology and Electronics Contract Awards
             
  Motion by School District Superintendent Corey Golla, second by President Carole McGibany to award the contracts for the 2nd Floor Library Renovations Furniture, Technology and Electronics for Project No. 50007 as recommended in the memo from Arlyn Johnson dated September 11, 2020.



  Vote: 5 - 0
 
Other: Member Jenna Merten (Absent)
             
   4. Consent Agenda: Items listed under consent agenda will be approved in one motion unless any Board member requests that an item be removed for individual discussion. That item can be considered at an appropriate time during the Board's regular order of business or under New Business.
             
   a. Minutes of the Last Regular Meeting
             
   b. Library Expenditures
             
  Motion by Trustee Randy Van Alstyne, second by President Carole McGibany to approve the consent agenda as presented.  Approved.


  Vote: 5 - 0
 
Other: Member Jenna Merten (Absent)
             
   5. New Business - Items for Discussion/Action/Possible Approval:
             
   a. Inclusion Statement: McGibany requested that this item be moved to Trustee Training.
             
   c. Safe Child Policy/Policy on Patron Behavior - A safe child policy has been developed due to us currently not having any policy which mentions an age requirement for a child to be left unattended. It also is helpful to us to have guidelines in place during COVID-19 and virtual schooling.  The policy refers to the Policy on Patron Behavior which is also presented for review and possible action.
             
  Motion by School District Superintendent Corey Golla, second by Trustee Randy Van Alstyne to approve the Safe Child Policy as presented. Approved.

  Vote: 5 - 0
 
Other: Member Jenna Merten (Absent)
             
  Motion by Treasurer/Secretary Peggy Haas, second by Trustee Randy Van Alstyne to approve the Patron Behavior Policy as presented.  Approved.

  Vote: 5 - 0
 
Other: Member Jenna Merten (Absent)
             
   d. Staff Job Description for discussion and possible action
             
  Motion by Treasurer/Secretary Peggy Haas, second by President Carole McGibany to approve the Lead Technical Services Library job description as presented.  Approved.

  Vote: 5 - 0
 
Other: Member Jenna Merten (Absent)
             
   Member Jenna Merten joined the meeting at 6:52 PM.
             
   e. 2021 Library Operating Budget for discussion and possible action
             
  Motion by Trustee Randy Van Alstyne, second by President Carole McGibany to approve the Library 220 Operating Budget as presented. Approved.


  Vote: 6 - 0
             
   f. Capital Improvement Request - First floor Security Camera Updates for discussion. Rammer requested the Board consider the upgrade and installation of additional security cameras on the first floor. Cost estimates were provided by Faith Technologies. Lobby and Circuation area estimate is $27,945, Children's area is $12,580. Rammer to get additional information for next month's meeting. No action will be taken at this time.
             
   6. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
   a. Social Media Policy
             
  Motion by President Carole McGibany, second by Treasurer/Secretary Peggy Haas to approve the social media policy as presented.  Approved

  Vote: 6 - 0
             
   7. Public Comment Period at Library Board Meetings - discussion and possible action: It was requested that this item be postponed until Member Merten was present. It was been moved from 5b to 7.
             
  Motion by Member Jenna Merten, second by Trustee Randy Van Alstyne to not have a public comment period regularly placed on the agenda.  Should a citizen wish to make a public comment, a request in writing should be made to a board member or the director with information on the question or statement. Approved.


  Vote: 6 - 0
             
   8. Trustee Education - Trustee Training Week Update from attendees - McGibany and Haas attended sessions at the recent trustee Training Week. McGibany reported that most library boards do not have Millennials on their boards. We have one open position on the board and should encourage people to apply. The Library and Library Board members should make an effort to brag about the library every chance they get.

McGibany had questions whether the library had an inclusion statement or EDI (Equality, Diversity & Inclusion) Committee. Rammer replied that we do not have a committee at this time. We do not have a detailed inclusion statement, but we do have a general statement on inclusion in our mission statement. We encourage staff to take continuing education classes on the subjects.

Rammer and McGibany will get together and work together after Rammer does additional research.
             
   9. President's Report: none.
             
   10. Directors Report as attached.
             
   a. Correspondence: We thankfully acknowledged recent community member donations.
             
   11. Trustee's Report: Van Alstyne reported some of the recent events at the lastest Village Trustee Meetings. He welcomed Ian Dickmann to the board and thanked Rammer for her recent presentation to the Village Board and for the gift of a book bag and Big Read book from the Menomonee Falls Library Friends.
             
   12. School District Report: Golla reported on the status of the SDMF. 23% of students are virtual. The district is currently remaining on the hybrid model. There have been no increases in covid cases within the school district.
             
   13. MFPL Friends' Report: Haas reported the Friends focus at their last meeting was fundraising. The Annual Bazaar is cancelled for this year. They are considering doing a Night out at an area business. Proceeds from the event would go to the Friends.
             
   14. Next Meeting: Wednesday, October 21, 2020
             
   15. Topics for next meeting agenda: None.
             
   16. Adjournment 7:56 PM with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on October 21, 2020.

    

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