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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, September 20, 2017
Present:
Janet Dake, Peggy Haas, Kathleen Lysaght, Paul Tadda, Carole Knobil
Absent:
Vacant, Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
             
1. Call to Order at 6:03 PM by Kathleen Lysaght.
             
2. Consent Agenda:
  Motion by Member Janet Dake, second by Member Peggy Haas to approve the consent agenda as corrected.
  Vote: 5 - 0
 
Other: School District Representative Corey Golla (Absent)
             
a. Minutes of the regular board meeting August 16, 2017.
             
b. Expenditures for August 2017 per list. Total Expenditures $119,961.12 
             
3. New Business - Items for Discussion/Action/Possible Approval:
             
a. Library Budget Discussion and Approval - Kennedy presented the 2018 Budget. We currently do not have a balanced budget. We have requested additional funding from the village in the amount of $27,531. Many line items remained the same or were reduced because we have found ways to improve efficiency. The overall increase is due to increases in Computer Hardware and payroll expenses. Village IT has a technology plan in place and has recommended computers be upgraded every 5 years. In 2018, we will be upgrading staff computers. The payroll increase is mainly a result of increased insurance costs.


  Motion by Member Janet Dake, second by Trustee Paul Tadda to approve the 2018 budget as presented.
  Vote: 5 - 0
 
Other: School District Representative Corey Golla (Absent)
             
b. Requests for Purchase - Discussion and Possible Action
  1. LED Lighting - Kennedy discussed the quote we received for LED Lighting. The board asked for more information before a decision is made.
  2. CD Shelving - Kennedy explained the possible project. The costs were higher than were expected and further research is needed. No action is needed at this time.
             
c. Requests for Purchase - Discussion and Possible Action
3. AWE Computers - there was considerable discussion on the purchase of Early Literacy Computers (age 2-8) and After School Edge computers (ages 6-12). Kennedy explained the computers have fun, interactive and engaging content and games, that spans many key subjects like math, reading and science. They will be a great addition to the library and a good alternative for parents who do not wish their children to use the internet. There was some discussion on whether children are exposed to too much technology. Kennedy explained that time limits can be put on the devices, however we wouldn't prevent children from logging in again if no one else is waiting. It would be up to the parents to monitor their children's usage of the devices.
  Motion by Member Janet Dake, second by Member Peggy Haas to approve the purchase of 4 AWE computers, stands, headphones and splitters at a cost of $11,194.  Funding will come from the following:
  • $2500 from the Ross Dress for Less donation received in 2016
  • $1000 received from the Community League in 2017
  • Money remaining in the Waukesha County Distribution fund and Rob Rapp memorial fund
  • Remainder to come out of the operating budget - Computer Hardware line.
  Vote: 4 - 0
 
Other: Member Carole Knobil (Abstain)
  School District Representative Corey Golla (Absent)
             
4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. Bylaws - Discussion and possible approval of proposed bylaw changes.
  Motion by Trustee Paul Tadda, second by Member Carole Knobil to approve the changes in the Library ByLaws.
  Vote: 5 - 0
 
Other: School District Representative Corey Golla (Absent)
             
b. Library Board Meeting Dates 2017-18 - Meetings dates through July 2018 were discussed.  Meetings will be held on the third Wednesday of the month with the exception of October 2017.  Due to a conflict with a conference Kennedy will be attending, a request was made to move the October meeting to Tuesday, October 17 at 6:00 in the Library Board Room.
  Motion by Member Janet Dake, second by Trustee Paul Tadda to retain board meetings on the third Wednesday of the month as presented.  Approved.
  Vote: 5 - 0
 
Other: School District Representative Corey Golla (Absent)
             
5. Trustee Education - Cross County Borrowing - Tadda made a motion to remove this topic from the agenda due to the length of the meeting. There was no second. Kennedy handed out information on the topic and will add it to next month's agenda due to the importance of understanding the topic.
             
6. President's Report: None.
             
7. Budget and Personnel Committee Report: None.
             
8. Planning Committee Report: Kennedy handed out a draft of the Strategic Plan and has asked everyone to look through it and give feedback by September 29. The board will discuss and have possible action on the plan at the October meeting.
             
9. Director's Report: (KENNEDY)
             
10. Correspondence: Kennedy shared a note from an Outreach paton regarding commending us on our service and an article in the Freeman on the topic "Help for Job Hunters".
             
11. Trustee's Report: Trustee Tadda shared information from recent Village Board meetings.
             
12. Friends' Report - Kennedy will request two items for purchase:
  • An electronic display board for the Lobby
  • The Village approached us about putting a "Little Free Library" in the new Main street area. Kennedy will be asking the Friends if they would like to coordinate and fund this project.
             
13. Next Meeting: Tuesday, October 17, 2017 at 6:00 P.M.
             
14. Topics for next meeting agenda - Strategic Plan
             
15. Adjournment at 7:45 P.M. with no further information to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on Tuesday, October 17, 2017.

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