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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MINUTES

Wednesday, September 16, 2015
Present:
Francine Rau, Janet Dake, Kathleen Lysaght, Jeremy Walz
Absent:
Peggy Haas, Kathy Finley
Staff Present:
Jane Schall, Ellen Rohr
             
1. Call to Order
             
2. Approval of the minutes of the regular meeting.
  Motion by Member Kathleen Lysaght, second by Member Janet Dake Approved as printed.
  Vote: 4 - 0
             
3. Approval of invoices
  Motion by Member Janet Dake, second by Trustee Jeremy Walz Approved as printed.
  Vote: 4 - 0
             
4. Convened into Closed Session in the Library Board Room to confer with Library Director and Business Manager under Wis. Stats. §19.85(1)(c) to discuss and consider Employment, Promotion, Compensation and Performance Evaluation Data of Certain Library Staff as part of the possible staff re-organization in 2016.
  Motion by Member Janet Dake, second by Member Kathleen Lysaght to adjourn the closed session and reconvene into open session.
  Vote: 4 - 0
             
5. Reconvene into Open Session Pursuant to Wisconsin Statutes §19.85(2).
             
6. New Business - Items for Discussion and Possible Action
             
b. 2016 Budget Approval - Janet Dake, Chair Personnel and Budget Committee
  Motion by Trustee Jeremy Walz, second by Member Kathleen Lysaght to approve the budget as presented.
  Vote: 4 - 0
             
c. Library Logo and Branding - The discussion on and action on a new Library Logo was tabled until next month.
             
d. Lighting System - Approval of expense: Schall reported the automatic lighting system in the library is failing. After a brief discussion, the motion was made to proceed with the replacement of a new controller for the automatic lighting system and after this unit is replaced, send the old controller unit in for repair, with the understanding that any additional funds that may be needed to cover this purchase will be taken from the 221 fund balance. Final bid has not come in yet, but is expected to be less than $5000.
  Motion by Member Janet Dake, second by Trustee Jeremy Walz
  Vote: 4 - 0
             
7. New Business - Items for Discussion Only
             
a. Library System - New Name - Schall reported that the Waukesha County Federated Library System has changed its name to Bridges Library System due to the merge with Jefferson County.
             
8. Unfinished Business - Items for Discussion and Possible Action
             
b. Director Job Description - Janet Dake, Chair Personnel and Budget Committee : A packet of director job descriptions was handed out to all board members present. Schall was asked her opinion on things that should be included in the job description. Schall reported the following:
  • The new director should be ready to do a long range plan. Our current one has expired.
  • The director should address employee evaluations, which have not been done in some time.
  • The new director should get more involved in the community.
             
9. Unfinished Business - Items for Discussion Only
             
a. Library Foundation - no updates
             
10. President's Report - Rau asked if there has been any word on a replacement board member for the Library Board. Schall reported that there is no news. Rau discussed an article she saw recently regarding Free Little Libraries and their possible improper placement. She encouraged everyone to read the article.
             
11. Director's Report
             
a. Fall Programs - Schall handed out or Fine Print Newsletter and reported about upcoming programs.
             
b. Employee of the Month - Sandy Stein was recommended as Menomonee Falls Public Library Employee of the Month. Each quarter we get lists from the system showing books that are still in transit after a long time or have never reached their destination. Menomonee Falls consistently has the lowest number of items that appear on the list. This quarter, we had no items that didn't get where they belong. We thank Sandy for a great job with the interlibrary loans.
             
c. Other - Waukesha County Federated Library System was awarded the Waukesha County Executive's 2015 award for Government Agency of the Year.
             
12. Trustee's Report - There have been coyotes spotted in the village please be aware.
             
13. Friends' Report - Nov. 7 is the Holiday Bazaar
             
a. Rohr reported she got a request by the Friends regarding use of the Library Website. They would like to utilize the library calendar and a page on the website in lieu of the current site they have. All board members were in agreement since we publish friends item on the website anyway.
             
14. Next Meeting: Wednesday,October 14, 6pm
             
15. Topics for next meeting agenda
             
16. Adjournment
  Motion by Member Kathleen Lysaght, second by Member Janet Dake 7:20 pm
  Vote: 4 - 0
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on October 14, 2015

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